Total 5,988 administrative clerical job vacancies in Malaysia

INTERNAL APPLICANTS MUST APPLY VIA MYSELF

We are looking for enthusiastic and motivated people to join us to help deliver a professional and high performing business and administrative support service within our Business & Resources Management Team based in Motherwell (location is subject to review).

If successful in your application, you will as part of the team ensure the provision of an efficient and effective clerical and administrative support. You will be joining a new team dedicated to Information Management who will oversee the management of digitalisation of case files, archiving, subject access requests and civil claims. This can include dealing with enquiries from the public and partner agencies; inputting and extracting data from IT systems and databases; preparing letters, reports etc; cash handling and organising and minuting meetings.

You should have some knowledge or experience of working in an office environment and be able to demonstrate good organisation, communication and interpersonal skills. A working knowledge of working with IT systems including Microsoft software packages and the ability to maintain a high degree of confidentiality regarding all aspects of work are essential.

These posts are temporary, subject to review.

Working here at North Lanarkshire Council

If you’re considering a career with us, you’ll be keen to know what’s in it for you. We have a great package of benefits available, from health and wellbeing to finances and family. This includes 27 days annual leave and 6 public holidays*, and a wide range of benefits available to you find out more at work well NL. We also have a full package of learning and development through our learning academy LearnNL to help you reach your full potential and further your career.

For more information on local authority careers visit the myjobscotland career hub

North Lanarkshire Council are Happy to Talk Flexible Working, we operate a Smarter Working Policy.

Click here to see our Recruitment Charter.

*For all casual/sessional roles, you will receive 12.1% of your hourly rate for every hour worked in total recompense for annual leave, including public holidays. These rates will be indicated separately on your payslip. You will only be paid for the hours that you work.

We are a Disability Confident Leader and offer a guaranteed interview to applicants who consider themselves to be disabled, as long as they meet the essential criteria of the person specification/job description.We have also adopted the Armed Forces Community Covenant to show our support for service personnel, veterans and their families. We offer a guaranteed interview for service leavers, spouses, reservists and veterans, as long as they meet the essential criteria of the person specification/job description.

North Lanarkshire Council is committed to #KeepingThePromise. This means that if you have ever been in care (looked after at home with a social worker, lived with a relative other than your parents, experienced foster, residential or secure care) you are entitled to a guaranteed interview for this post, as long as you meet the essential criteria of the person specification/job description. This is one way North Lanarkshire is demonstrating our commitment to supporting Care-Experienced People.

The Plan for North Lanarkshire is to be the place to live, learn, work, invest and visit. The Council recognises that work is an important part of adult life and is critical to our wellbeing and shaping how we live. The Fair Work Convention’s Framework defines Fair Work as work that offers effective voice, fulfilment, opportunity, respect and security. We believe Fair Work can boost creativity, realise untapped potential and increase productivity. To find out more click on the link.

Alternative Application Packs can be requested in other formats for example, Large Print, Braille, and Audio. To request an alternative Application Pack please phone 01698 403151.

The following link contains our Easy Read documents which will help explain the process and what happens during the selection process.

Easy Read – My NL

***PLEASE NOTE WE DO NOT ACCEPT CVS IN PLACE OF THE APPLICATION FORM. TO BE CONSIDERED FOR THIS VACANCY YOU MUST ENSURE AN APPLICATION FORM IS SUBMITTED. ANY CV SUBMISSIONS WILL BE DISREGARDED.***

Proud member of the Disability Confident employer scheme

We are looking for an energetic and passionate admin assistant to join us in our expanding company.

Job Scope:

*To perform administrative duties required for proper file-keeping

Requirements:

* O Levels and above with good working experience as an admin executive
* Microsoft office skills and good computer skills

* Team player

• Working location: Selegie (Bugis/ Rochor MRT)
• 5 working days a week
• Salary: $2,500 to $6,000 /month (Depending on experience)

Experience:

• at least 2 years working experience

Job Type: Full-time

Pay: $2,500.00 - $6,000.00 per month

Benefits:

• Parental leave
• Professional development

Schedule:

• Day shift

Supplemental pay types:

• Performance bonus

Work Location: In person

Expected Start Date: 01/06/2024

Job Descriptions

• Responsible for Day-to-Day administrative duties.
• Perform clerical duties including coordinating meetings, greeting and assisting visitors and clients.
• To assist in director personal assistant duties.
• Day-to-Day management of properties.
• Co-ordinate tenant fit-out works, additions and alterations work and reinstatement work.
• Liaise with tenants; MCST and contractors on property related matters.
• Assist in review and administration of maintenance contracts including property fire insurance.
• Conduct property inspections and site meetings with the various stakeholders.
• Planning and supervision of property management and operational activities.
• Manage and supervise term contract works.
• Any other tasks assigned by immediate supervisor / Management.

Requirements

• ITE Certificate/Diploma or equivalent.
• Minimum 1 year relevant working experience.
• Experience in managing residential, commercial and/or industrial properties will be an advantage.
• Team player with good communication & IT skills
• Possess a positive attitude and be able to work independently with a keen eye for detail.

Employer: Grace Orchard School

As the Administration Manager (AM), you will assist the school management in the general administration of the school. You will lead and supervise a small team of executive and corporate support staff to uphold service excellence and work in close collaboration with the teaching and allied professional staff to achieve the desired school strategic outcomes.

Responsibilities

You will support the school leaders and management in the following areas:

• Lead the front office team through promoting a culture of service excellence and growth.
• Lead and manage the front office team to ensure sound and efficient administrative processes with good corporate governance.
• Ensure the school admin operations, processes and execution comply with the prevailing legislative requirements, policies and guidelines.
• Manage the school’s general office administration and day-to-day operations, and ensure business continuity during sudden or gradual disruptions.
• Manage the procurement of goods and services for school administrative use, including the office equipment and telecommunication services.
• Manage and ensure timely renewal of the contracts and licenses of the school.
• Oversee the administration of the Financial Assistance Scheme for students in consultation with the school management and senior social worker.
• Oversee the administration of the Student Admission process in consultation with the school leaders and management.
• Plan and allocate resources to ensure optimisation and good stewardship.
• Harness the knowledge and use of IT to increase productivity and enhance the school administrative processes.

Requirements

• A motivated individual who is committed to continuous improvement and work excellence.
• Strong communication skills, with the ability to lead and work well in teams.
• Good organisational skills with the ability to multitask in a dynamic and fast-paced environment.
• Experience in general administration would be an advantage, preferably in a managerial role.

Job Description

Tamarind Global Pte Ltd is a single family office which manages the investment portfolio and philanthropic initiatives of a Singaporean family. Although Tamarind has deep Singapore roots, the family's professional and personal endeavors are global in nature.

We are looking for a motivated and resourceful individual with exceptional communication skills to provide administrative support for the CEO and investment team.

The ideal candidate understands the importance of discretion, enjoys multi-tasking, and can thrive in an international work environment. We welcome candidates with work experience from a variety of industries including but not limited to finance, hospitality and marketing.

Responsibilities

• Provide secretarial and administrative support to the CEO and investment team, including calendar management across time zones, complex travel bookings and other ad hoc tasks
• Exhibit excellent judgment and a keen awareness of privacy and discretion
• Independently manage multiple projects with minimal oversight
• Demonstrate professional written and verbal communication etiquette with a global standard in mind
• Manage a wide variety of vendors and contacts for both family office and household

Qualifications

• 3+ years experience
• Authorised to work in Singapore (Citizen or PR)
• Exceptional interpersonal, communication and organisational skills
• Discreet and detail-oriented self starter with excellent judgement and problem solving skills
• Basic conversational fluency in Mandarin, written Chinese is a plus

RESPONSIBILITIES

• Perform associated clerical functions across division of Sales, Marketing, Accounting and General Administration, such as;

1. Record keeping
2. Prepare and sustain business reports
3. Events and travel arrangement
4. Transcribe meetings and preparation of materials
5. Supplies and Office servicing needs

• Coordinate sales projects
• Check accuracy of product inventory
• Receive and process sales orders (SO) from customers

1. Verify by comparing price, quantity and item of sales orders received with quotations
2. Perform the registration of SO
3. Process sales invoice and delivery orders

• Assist in Accounts Receivable functions;

1. Establish and maintain a list of accounts contacts from clients
2. Generate regular Statement of Accounts for Clients
3. Upkeep a healthy AR

REQUIRED SKILLS AND ABILITIES:

• Good computer skills, and with strong interest to learn new systems and processes
• Attention to detail.
• Multilingual in English and Mandarin is required
• Prior administrative experience is a plus
• Desire to be proactive and create a positive experience for others.

The successful candidate will work with various personnel in the company to perform general and project specific documentation, administrative and operational tasks.

Responsibilities:
• Formulate technical or non-technical documentation for project
• Liaise with clients and vendors for operational and project needs
• Perform administrative and operational tasks for project
• Perform general office administrative tasks
• Assist in miscellaneous operational work

Qualifications and Qualities:
• Tech-savvy. Good understanding and exposure to different desktop, web and mobile applications.
• Able to study and understand technical concepts in software engineering
• Good writing skills
• Excellent interpersonal and communication skills
• Meticulous in performing work assigned
• Good organisational skills

At OpenFeel, we believe in assisting individuals to develop themselves in their professional capacity and be capable of managing their own performance. We encourage our staff to actively contribute to the improvement of their work and operation.

We are looking for committed, driven and open minded individuals to join us. We invite you to join our development team. If you are interested, please submit your application at http://www.openfeel.com/career.php.

Once submitted, please look out for our email on your application with email address ending with @openfeel.com. Gentle note that this can sometime be filtered into Junk folder, please mark them as not Junk.

Kindly note that due to overwhelming response, only short listed candidates will be informed.

For further information on this role, please see the attached detailed Job Description and Person Specification: Appointments, scheduling and capacity management To deal with all new patient chemotherapy referrals from clinicians, ensuring that the first chemotherapy treatment is scheduled within Cancer Waiting Times targets. To liaise directly with the patient regarding their treatment, providing information and reassurance and managing patient expectations around the Day care unit experience. To liaise with the clinical teams and nursing staff to prioritise the scheduling of new referrals. To schedule all chemotherapy/supportive treatment on the Day Care Unit in line with local guidelines and protocols.

Job Description

• Assist in all administrative duties that supports the business requirements
• Other ad-hoc duties as assigned by the manager from time to time
• Provide administrative support & customer service
• Administration include filing, faxing, cash collection

Requirements

• Minmium 2-3 years experience with similar industry would be advantageous
• No experience are welcomed to apply
• Able to start work immediately would be advantageous

If you wish to be part of our DYNAMIC TEAM, click APPLY BUTTON NOW!

We regret that only shorlisted canndidates will be notified.

Thank you!

Core responsibilities:

• Monitor and consolidate Purchase Orders and submit to account department for billing
• Monitor overseas shipments & freights (familiar with shipping documentation such as: import & export documents, packing list, invoicing, bill of landing & insurance)
• Monitor fine from shipping line and back charge to shipper/customer
• Responsible for sourcing and purchasing of materials in order to obtain best cost, on time delivery and acceptable standards
• Monitor selling prices and Sales Orders
• Responsible for managing, plan and monitoring the procurement process
• Proper recording for all the admin charges & fine etc. from main contractors
• Provide administrative & operational supports to a sales team
• Organize and maintain file and records
• Files and correspondence and other records
• Assist and perform all tasks assigned by Snr QS / QS / respective superior

Job Specifications

Minimum Educational Qualifications/ Experience Required:

ITE/ ‘O’ levels / ‘A’ levels / Diploma Holders

Skills and Knowledge required:

• Possess excellent interpersonal & communication skills
• Good team player
• Computer literate in Microsoft office
• Preferable able to converse in Mandarin
• Able to work independently and under pressure
• Good leadership, interpersonal and communication

Scope:

• Daily administrative/ clerical duties (i.e. customer relations, course enquires, basic IT support)
• Perform any ad-hoc duties or projects as and when assigned.

Pre-requisites :

• Relevant experience working in Chinese enrichment centre
• Bilingual in English and Chinese (Both written and spoken) to liaise with Mandarin-speaking customers
• IT literate and competent (i.e. Microsoft Office, Adobe, etc)
• Good communication, time management and organization abilities.
• Able to work on Saturdays and Sundays, 5-day work week (rest days during weekdays).
• Work locations at Toa Payoh and Upper East Coast

Interested candidates are invited to apply online with a Full Resume stating Current & Expected Salaries and Notice Period.

Do you have an eye for detail and thrive in providing excellent service? For this role, we are looking for an Administrative Assistant who is collaborative, organized and has excellent communication skills.

Working closely with our Office Manager, you will provide administrative support to senior leaders and multi-functional teams to ensure our office, meetings, events and activities are executed at a high quality with accuracy and efficiency.

 

The Job

Core Responsibilities include:

• Calendar scheduling and secretarial support for leadership team members and/or senior leaders.
• Support travel and visa arrangements and manage expense reports
• Manage invoices and billings to process in the internal online systems
• Coordinate team meetings and processes (e.g. schedule team meetings, updating organization charts, budget tracking)
• Perform efficient documentation and filing
• Liaise with external parties (e.g. candidates, suppliers, visitors, etc)
• Provide professional office hospitality to visitors and guests.
• Assist in logistic support and organisation of corporate events, conferences, business lunches/dinners, and regional/management meetings.
• Requisite and purchase of office and pantry supplies
• Co-ordinates daily administrative functions for the team and performs other ad hoc duties as and when required eg. assistance with presentations, managing business contact database
• Organise and handle regional meetings and senior management visits

• Minimum Diploma Holder
• At least 5 years secretarial/office administration experience serving Executives in multi-national environments
• Excellent communication skills and strong proficiency in English (both written and spoken)
• Teamplayer and collaborative
• Strong organization and follow through skills
• Meticulous and organized; Able to meet multiple deadlines with excellence
• Pro-active and able to deliver tasks with a sense of urgency
• Should be experienced in administrative support, and comfortable working with Microsoft Outlook and Office applications
• Ability to work across cultures and with diverse range of people
• Able to work well under pressure and multi-task with frequent interruptions and changing priorities
• Proven ability to maintain confidentiality and discretion
• Detail oriented, willing to learn, self-driven, highly motivated individual with positive energy

Working at Novo Holdings

Novo Holdings is a holding and investment company that is responsible for managing the assets and the wealth of the Novo Nordisk Foundation, one of the world’s largest philanthropic enterprise foundations. We are the controlling shareholder of Novo Nordisk A/S and Novozymes A/S, and manages an investment portfolio with a long-term return perspective.

Novo Holdings is a world-leading life sciences investor. Through its Seeds, Venture, Growth and Principal Investments teams, Novo Holdings invests in life science companies at all stages of development. As of year-end 2023, Novo Holdings had Total Assets under Management of DKK 1,114 bn (€149 bn).

We are a team of 180 professionals from various nationalities and diverse backgrounds, all sharing the same mission: to invest for the benefit people and the planet. Our company culture is characterized by collaboration, respect and inclusion.

We are headquartered north of Copenhagen in Hellerup, alongside the Novo Nordisk Foundation, and have offices in London, Boston, San Francisco, Shanghai and Singapore.

For further information visit www.novoholdings.dk

Application and Information

We encourage you to send your application as soon as possible and before 16 June 2024.

To apply, please send in your CV by clicking on the "Apply" button. 

ADMIN:

- Responsible for day-to-day administrative and operaional matters of office

- Attend to phone calls and visitors

- Good time management skills and the ability to priotize work

- Issue Job Sheet

- Ad-Hoc Admin duties

Responsibilities:

• Manage corresponding email, faxes, mails & telephone calls.

• Perform Data Entry - Purchase Order, Delivery Order, Invoices and Packaging.

• Liaise with supplier on goods in & out.
• Order logistic items for Head Office and outlets.
• Assist in any ad-hoc duties when assigned.

Requirements:
• Minimum 'O' level certification.
• Proficient in Microsoft Excel and Word.
• Well verse in English and Mandarin to liaise with overseas counter-part.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company for the purpose of the processing and administration by company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified. **

About Us:

ITEZsg is all about redefining excellence in subscription services. We're the go-to platform in Singapore, dedicated to giving you a subscription experience that's tailor-made just for you.

At ITEZsg, it's not just about subscriptions; it's about blending it seamlessly into your lifestyle. Our mission? To bring you carefully curated subscriptions and top-notch customer support, making your journey with us a breeze.

We're the trailblazers of the subscription world, always introducing you to the latest and most exciting subscription options. We love pushing boundaries and finding new ways for you to enjoy subscriptions.

Our success story is all about our amazing team. We believe in a collaborative and creative environment that values diversity and growth. Come join us on this exciting adventure as we lead the subscription revolution in Singapore. Get ready to experience the future of subscriptions with ITEZsg and unlock a world of possibilities!

Who Should Apply:

We're on the lookout for enthusiastic individuals – entry level candidates, candidates still schooling and seeking part-time gigs, homemakers, and even those with call center experience. If you're passionate about creating exceptional customer experiences and enjoy a dynamic, innovative atmosphere, you're exactly who we're looking for. This part-time position is a fantastic opportunity to gain practical work experience, refine your communication skills, and be a vital part of our team.

Job Overview:

We are seeking a skilled and detail-oriented Administrative Executive to join our team and ensure the accurate and efficient management of our data systems. Additionally, you'll assist in customer service tasks, including customer follow-ups, coordinating with partners for delivery, installation, and billing.

Key Responsibilities:

• Input and manage the data into the company’s database and accounting system and ensure its accuracy, integrity and consistency.
• Assist in organizing and managing customer records, preparing reports, and coordinating with internal teams to streamline processes.
• Provide administrative support to ensure smooth operations and contribute to enhancing overall team productivity.
• Collaborate with our partners to coordinate delivery schedules and installation services, ensuring a smooth and timely process for our customers.
• Assist the customer service and sales team in responding to customer queries promptly and professionally through various social media channels, ensuring excellent customer service and satisfaction.
• Engage in friendly inbound and outbound calls to address customer inquiries and provide necessary information and assistance. Exceptional communication skills and great phone etiquettes are a must!
• Maintain effective communication with partners to facilitate efficient order processing and resolution of any issues.
• Keep an eye on customer interactions to identify trends and areas for improvement in service delivery.

Qualifications:

• Diploma in Business Administration, Communications, or a related field.
• Proven experience as an administrative assistant or in a similar role.
• Strong verbal and written communication skills, with proficiency in using messaging platforms (Meta messenger and its other platforms) for customer interactions. Exceptional communication skills and friendly phone etiquettes are essential.
• Proficient in Microsoft Office Suite (Excel, Outlook, Word) and Google Drive.
• Excellent organizational and time-management abilities to handle multiple tasks and prioritize effectively.
• Detail-oriented with a focus on accuracy in database management and administrative tasks.