Total 1,000 administrative clerical job vacancies in Islandwide

• Assist Center Executive in carrying out administrative duties of Senior Care Centre
• Provide administrative support to the Senior Care Centre
• Consolidate, maintain and update Electronic Medical Record
• To communicate and update clients and their families during the admission process and when necessary
• Dispatch of documents and reports to relevant internal and external departments

Requirements

• ‘O’ level and above or equivalents
• IT-literate, especially Microsoft Excel and Word.
• Able to work independently in a multi-tasking environment

Construction Firm looking for Administrative Assistant.

• Coordinate and follow up on outstanding purchase order, delivery schedule and supplier payments.
• Maintain accurate suppliers list, record of purchase and product prices.
• Liaise with suppliers and internal staff for procurement and related matters.
• Any other ad-hoc or administration matters assigned.
• Update of workers timecard
• Posted to Changi construction site office or Yishun HQ.

Job Requirement

• At least 1 year of experience in admin or related functions.
• Computer knowledge.
• Meticulous and good communication skill.
• Good negotiation skill.

Job Description:

• Handle company worker’s accommodation such as dormitory arrangement and attend to worker enquiry.
• General administrative duties such as photocopying, scanning, faxing and filling etc.
• Assist in purchasing, insurance, invoice verification, letter preparation and copier machine arrangement.
• Assist in training course registration for company employees.
• Government license application and renewal
• Assist in monthly attendance process.
• Responsible to key in accounting journal.
• Cover Receptionist duties when necessary.
• Ad-hoc duties assigned by Manager.

Job Requirements:

• Diploma and above
• With or without working experience
• Responsible, meticulous, multi-tasker, self-initiative, resourceful, good team player
• Good in Microsoft Office, especially Excel
• Working location: Jurong West
• Fast paced working environment

• Making travel and meeting arrangements
• Preparing reports and documents
• Maintaining appropriate filing systems
• Answering and directing phone calls to relevant staff
• Scheduling meetings and appointments
• Taking notes and minutes in meetings
• Ordering and taking stock of office supplies

**Responsibilities:**

1. Responsible for administrative affairs management, providing administrative support, external communication and other administrative work to ensure efficient operation of the office.

2. Responsible for office area management, office rental contract management and daily maintenance of the office area, including outsourcing communication, daily management, etc.;

3. Assist in connecting with thirdparty service agencies and banks, handle various administrative procedures, be responsible for filling in relevant materials and submitting declarations, conveying notices and distributing documents, etc.;

4. Responsible for the compilation of meeting minutes and the management, updating, sorting and archiving of documents and information;

5. Assist in the preparation of periodic reports and assist in organizing and arranging appointments, meetings and events;

6. Responsible for the company's fixed assets management, including statistical records and distribution and maintenance; responsible for purchasing various company materials such as office supplies and fixed assets;

7. Complete other tasks assigned by leaders;

**Requirements:**

1. Proven experience as an administrative assistant or office admin assistant.

2. Proficiency in MS Office (MS Excel and MS Word, in particular).

3. Excellent time management skills and the ability to prioritize work.

4. Attention to detail and problemsolving skills.

5. Excellent written and verbal communication skills.

6. Strong organizational skills with the ability to multitask.

7. Diploma degree or above; additional qualification as an Administrative assistant or Secretary will be a plus.

8. Knowledge of office management systems and procedures.

9. Discretion and confidentiality.

10. Proficient in Mandarin

• Provide support for daily administrative, sales, and accounting tasks.
• Manage leave records, insurance, and medical claims.
• Assist with reconciliation, prepare journal entries, and update the system.
• Issue manual invoices, follow up on sales, and handle payment collections.
• Perform any additional duties as assigned.

Eligibility: Open to Singaporean and Malaysian applicants.

Application: Please send your resume to hr@unitedpest.com.sg.

Scope:

• Daily administrative/ clerical duties (i.e. customer relations, course enquires, basic IT support)
• Perform any ad-hoc duties or projects as and when assigned.

Pre-requisites :

• Relevant experience working in Chinese enrichment centre
• Bilingual in English and Chinese (Both written and spoken) to liaise with Mandarin-speaking customers
• IT literate and competent (i.e. Microsoft Office, Adobe, etc)
• Good communication, time management and organization abilities.
• Able to work on Saturdays and Sundays, 5-day work week (rest days during weekdays).
• Work locations at Toa Payoh and Upper East Coast

Interested candidates are invited to apply online with a Full Resume stating Current & Expected Salaries and Notice Period.

ADMIN:

- Responsible for day-to-day administrative and operaional matters of office

- Attend to phone calls and visitors

- Good time management skills and the ability to priotize work

- Issue Job Sheet

- Ad-Hoc Admin duties

Employer: Grace Orchard School

As the Administration Manager (AM), you will assist the school management in the general administration of the school. You will lead and supervise a small team of executive and corporate support staff to uphold service excellence and work in close collaboration with the teaching and allied professional staff to achieve the desired school strategic outcomes.

Responsibilities

You will support the school leaders and management in the following areas:

• Lead the front office team through promoting a culture of service excellence and growth.
• Lead and manage the front office team to ensure sound and efficient administrative processes with good corporate governance.
• Ensure the school admin operations, processes and execution comply with the prevailing legislative requirements, policies and guidelines.
• Manage the school’s general office administration and day-to-day operations, and ensure business continuity during sudden or gradual disruptions.
• Manage the procurement of goods and services for school administrative use, including the office equipment and telecommunication services.
• Manage and ensure timely renewal of the contracts and licenses of the school.
• Oversee the administration of the Financial Assistance Scheme for students in consultation with the school management and senior social worker.
• Oversee the administration of the Student Admission process in consultation with the school leaders and management.
• Plan and allocate resources to ensure optimisation and good stewardship.
• Harness the knowledge and use of IT to increase productivity and enhance the school administrative processes.

Requirements

• A motivated individual who is committed to continuous improvement and work excellence.
• Strong communication skills, with the ability to lead and work well in teams.
• Good organisational skills with the ability to multitask in a dynamic and fast-paced environment.
• Experience in general administration would be an advantage, preferably in a managerial role.

This advertisement is for the recruiting position of Administration Assistant.

If successfully selected, you will be seconded to a MOE Primary School located in Woodlands Centre.

Contract Period: From 3 August 2024 to 2 August 2026

Option to Extend: for a further period of 1 year

Personnel to be deployed at the following hours:

• Mondays to Thursdays: 7:00am to 4:00pm, inclusive of 0.5 hr lunch break
• Fridays: 7:00am to 3:30pm, inclusive of of 0.5 hr lunch break
• Service not required on Saturdays, Sundays and gazetted public holidays.

The Services required are set out as follows:

• Front -desk administration
• Handle calls and enquiries
• Provide frontline service to all stakeholders such as parents, students, staff and the public
• Manage the sick bay and attend to students and staff requiring medical attention
• Provide administrative and logistical support for school operations, functions and events
• Data entry and filing of records
• Maintain lost & found record and
• Other administrative duties as required by department/school

The personnel shall minimally have the following qualifications, experience and skills:

Qualifications:

• At least 2 years of administration experience in which 1 year is preferably in a school context.
• Able to use e-mail and Microsoft World. Basic knowledge of Microsoft Excel would be an advantage.
• A pass in English language at ‘N’ Level
• Able to communicate well in English (written and spoken) and preferably one other mother tongue language

Job duties:

· Able to work on Weekend/PH

· Able to follow company's schedule to carry out cleaning duties and supervision (multiple locations)

· Able to work outdoor and under sun

· Supervise, manage and control operations daily activities.

· Manage and handle client feedback and on-site incidents

· Monitor and ensure smooth running of daily manpower operations, arrange for replacement of staff as and when necessary

· Manage equipment and supplies inventory and replenishment as and when necessary

· Planning and ensuring orientation for all new staff and job sites

· Cleaning tasks such as drains clearing, dusting, mopping, sweeping, waxing floors and vacuuming

· Cleaning spills, broken glass and other messes up as quickly as possible

· Carry out heavy cleaning tasks and special projects when required.

· Execute, and manages the general cleaning process, monitoring cleaning logistics and supervising other cleaners

· Require hands-on with cleaners

· Perform and meet the cleanliness and hygiene standard in assigned areas and cover manpower whenever required (eg. staff on leave/MC/absent).



Requirements:

· Prior experience in operations in cleaning is highly preferred.

· Experience in cleaning will be an advantage.

· Committed and responsible team player with good personality.

· Diligent attitude and willing to learn.

· Self-driven, Independent and resourceful.

· Strongly oriented towards service level

Job Description: Administrative Assistant

Position: Administrative Assistant

Employer: Tanjong Katong Girls’ School

Location: 20 Dunman Lane, Singapore 439272

Contract Period: July 1, 2024, to October 31, 2024

Working Hours:

• Mondays to Thursdays: 7:00am to 4:00pm (including ½ hr lunch break)
• Fridays: 7:00am to 3:30pm (including 1hr lunch break)
• No service required on Saturdays, Sundays, and gazetted public holidays.
• Overtime may be compensated with off-in-lieu.

Scope of Services:

1. Contact parents daily regarding administrative matters.
2. Assist in various administrative duties in the General Office (e.g., financial assistance process, record-keeping, statistics compilation, correspondence preparation, filing).
3. Assist in sourcing goods and services, including vendor liaison.
4. Check staff leave applications and absence records.
5. Manage office stores and issue stationery to staff.
6. Cover counter and telephone duties, as necessary, to clarify external stakeholder and public inquiries.
7. Perform any other administrative support duties as assigned by the Authority.

Qualifications, Skills & Experience:

1. Minimum 4 GCE “N” level passes or equivalent.
2. Good communication and interpersonal skills.
3. Preferably proficient in Microsoft Word, Excel, or equivalent software.
4. Preferably with prior administrative experience in schools.

Job Summary

Supporting the Property Director in administrative task including and not limited to attending enquiries, scheduling appointments, managing documents such as lease administration, assist with property inspections and marketing communication administrative task.

Job Description

Customer support

• Being the main contact point for customers responding to client inquiries with pre-set template following up on defects (for rented property), arrange repairs/purchase, answering phone calls, and handling emails.
• Source and manage vendors for purchases and repairs
• Schedule appointments, send reminders to customers and be on-site for property viewing

Listing Management

• Assist with the creation and maintenance of property listings on various platforms. Manage the social media platform such as Property Guru by uploading property photos and engage audience to Property Guru

Marketing Support:

• Assisting with marketing activities such as creating and distributing promotional materials.
• Manage the Director and the agents’ team social media accounts and marketing efforts, promoting properties and showcasing the agent's expertise.
• Create and generate leads with watsapp and maintain the database of leads by updating and sending relevant information
• Create presentation using power point

Transaction Coordination:

• Ensuring the completion of necessary documentation to support the transaction coordination process.

-Lease Document

o Responsible for management of leases which includes preparation and checking lease document, ensuring that the lease document are signed and returned promptly, monitoring the payment as required in accordance to lease document

o Stamping of lease document

• Updating Tenancy Schedule

Research and Analysis:

• Conduct market research of property marketing information and prepare reports for Director and agents or clients.
• Handle ad hoc assignments contributing to the overall efficiency and success of the real estate agent

Education

• Minimum N level or Nitec in services (business services or office skills)

Requirement

• At least 1 - 2 years of administrative experience with some customer support experience
• A self-starter who anticipates needs and ensures smooth operations for the agent.
• Proficient in MS office word, Excel and Power Point
• Good interpersonal and communication skills
• Proactive and self-driven attitude to take initiative and work independently. Demonstrating resilience and persistence in the face of challenges is key.
• Proactive , independent and highly organized with strong attention to details
• Able to start work within short notice period will be an advantage

To Apply:

Please forward your resume, a 1-5 minute video self-introduction detailing your relevant experience, and references to Ivy Yeo <ivyyeo@icloud.com> or 85001366.

The work location is at Toa Payoh Hub

We look forward to reviewing your application and potentially welcoming you to our dynamic team.

Benefits

Hybrid work arrangement with flexible schedule.

Performance incentive bonus

Job Duties:

Administrative Duties:

• Renewing corporate mobile lines and managing associated contracts.
• Addressing administrative requests and inquiries promptly and accurately, prioritizing tasks effectively amidst changing demands.
• Organizing files for archiving according to company protocols
• Facilitating file retrieval when needed.
• Facilitate the processing of vendor invoices by submitting them to finance and ensuring prompt payments.
• Handle approval forms by filing them, obtaining necessary signatures, distributing them to staff, and organizing them systematically.
• Coordinate arrangements for visiting overseas colleagues/new hires with the Office and events assistant, ensuring offices are prepared and stocked with necessary supplies.
• Manage stationery orders to maintain adequate supplies for daily operations.
• Supporting Office Manager for various administrative tasks

HR support

• Facilitate the recruitment process by arranging interviews, coordinating assessments, and preparing interview materials.
• Manage employee records, including personnel files, attendance records, and performance evaluations.
• Support onboarding and offboarding processes for new hires and departing employees, conducting orientation sessions and exit interviews.
• Assist in the development and implementation of HR policies and procedures.
• Coordinate employee training and development initiatives, scheduling sessions and tracking participation.
• Serve as a secondary point of contact for employee inquiries regarding HR policies, benefits, and related matters.
• Prepare draft government claims for childcare leave, maternity leave, and national service leave for review and submission by the Office Manager.
• Assist in planning and executing employee engagement activities, including team-building events, recognition programs, and surveys.
• Participate Career fairs and office events

Interested applicants please send your resume in MS Word format and attention it to Rachel Yeo (R22104385).

Shortlisted candidates will be notified

Data provided is for recruitment purposes only

www.ambition.com.sg

EA Registration Number: R22104385

Business Registration Number: 200611680D. Licence Number: 10C5117

Chateraise Singapore has vacancies for Administrative Executive (Japanese Speaking)

Job description

• Handling and resolving customer complaints and following up with customers to ensure high level satisfaction
• Provide support and maintenance of company's social media accounts
• Provide strategic insights and recommendations for online/digital marketing
• Ensure smooth communications between all channels of business
• Preparation of regularly scheduled reports (daily / bi-weekly / monthly)
• Inventory management of stocks
• Support sales team in the ordering and distribution of materials.
• Maintain and upkeep all office administrative records
• Event preparation and execution
• Any other ad hoc duties

Requirements

• Degree/Diploma in Marketing, Communications, Graphic Design or related field.
• Minimum of 1- 2 years of relevant experience working in relevant field
• Proficiency in Adobe creative software (e.g. Photoshop, In-design, Illustrator, Premiere, etc.) is required
• Proficient in MS Office Applications
• Require Languages: English, Chinese and Japanese JLPT 2 (for liaise with Japanese and Chinese speaking partners)
• Collaborative, proactive and solutions orientated
• Excellent communication and interpersonal skills
• Team player with a positive attitude and pleasant deposition
• Independent and self motivated
• Flexible and adaptable to new challenges
• Resourceful, able to work under pressure and committed to work
• Keen interest in social media content development
• Able to commence work within a short notice
• 5 days work week (8.30AM - 6.30PM)
• Work location: 1 Buroh Lane Singapore 618292
• Interested candidates are welcome to email CV to sg_recruitment@chateraise-i.com (No Agents please/ No Quota)