Total 81 administrative clerical job vacancies in D27 Yishun, Sembawang

We are now looking for admin staff to provide administrative & operations support in an effective manner for our companies, T&T Gourmet Cuisine and/or Tee Yih Jia Food Manufacturing.

Work location will be at 1 Senoko Road.

As a Clerical Officer, depending on your assigned department, some of your additional responsibilities include but are not limited to the following:

• Coordinate activities of service or technical personnel focusing on quality and efficiency in delivery (Internal)
• Liaising with customers for delivery schedule and status (External)
• Answer customer telephone and email inquiries, orders, service needs, and complaints and respond where applicable (External & Internal)
• Understand the needs and requirements of customers in order to provide the right information, and assistance (External & Internal)
• Follow-up and coordination with customers, and internal teams (General)
• Any other assigned duties related to the customer service and operations function
• Coordinating for deliveries, deployment, etc. (Internal)
• Responsible for issuing Proforma Invoice and payment
• Responsible for export schedule updating
• Responsible for shipping documentation and filing
• Any other duties as and when assigned
• Purchasing of stationary / uniforms

Qualifications & Work Experience

• Minimum GCE ‘N’/‘O’/'A' level with at least 2-years experience in any admin work.
• Able to converse in English and Mandarin to handle English and Mandarin speaking clients and staff
• Able to use Microsoft Office at work.

Administrative managers typically use a combination of hard and soft skills to perform their job tasks. Here are some helpful skills for this profession:

• Leadership: Administrative managers rely on their leadership skills to motivate and support administrative employees in their daily tasks.
• Attention to detail: Their attention to detail helps administrative managers issue accurate reports and error-free documents. Administrative managers also use this skill to monitor their employees' performance and efficiency.
• Organisation: It is important for administrative managers to have organisational skills so they can manage their workloads and handle different tasks simultaneously.
• Computer literacy: Administrative managers typically use office software, including word processing, database, enterprise resource planning and accounting software, to perform their tasks efficiently.
• Understanding of best administrative practises: Administrative managers use their understanding of best practices to work efficiently on administrative processes and train others in their department to do the same.

Administrative managers typically use a combination of hard and soft skills to perform their job tasks. Here are some helpful skills for this profession:

• Leadership: Administrative managers rely on their leadership skills to motivate and support administrative employees in their daily tasks.
• Attention to detail: Their attention to detail helps administrative managers issue accurate reports and error-free documents. Administrative managers also use this skill to monitor their employees' performance and efficiency.
• Organisation: It is important for administrative managers to have organisational skills so they can manage their workloads and handle different tasks simultaneously.
• Computer literacy: Administrative managers typically use office software, including word processing, database, enterprise resource planning and accounting software, to perform their tasks efficiently.
• Understanding of best administrative practises: Administrative managers use their understanding of best practices to work efficiently on administrative processes and train others in their department to do the same.

• Assist in project team/technician support
• Assistance in preparation of tender, quotation in related of contracts/job
• Arranging for site survey
• Call up/source of supplier to deal with good pricing in goods & etc
• Prepare claim, progression, submission such as air-con's warranty & etc
• PO/DO/Sales invoice preparation/filing
• Schedule/ fulfill the aircon & project's timing & deadlines
• Arranging manpowers at jobsite daily with staffs/ management
• Handle/follow up on complains and after-completion services
• Updating daily and following/filing up of paper work of projects
• Prepare/Update sales report, expenses report
• Any other duties assigned by Operation Manager

Job Description & Requirements

• Communicate expectations to administrative employees, and follow up by monitoring job performance.
• Mentor, coach, and correct administrative employees as necessary.
• Liaise with clients and suppliers, connecting them with the appropriate managers.
• Set goals for the administrative department, implement administrative systems and develop departmental budgets.
• Coordinate the purchase of supplies, equipment, and forms, and approve invoices.
• Collaborate with employees as necessary on special projects.
• Prior experience in administrative jobs.
• Basic knowledge of accounting.
• Focused on improving efficiency without sacrificing customer service and quality.
• Leadership skills that include employee motivation.
• To prepared all invoices and others etc..

Job Description & Requirements

• Communicate expectations to administrative employees, and follow up by monitoring job performance.
• Mentor, coach, and correct administrative employees as necessary.
• Liaise with clients and suppliers, connecting them with the appropriate managers.
• Set goals for the administrative department, implement administrative systems and develop departmental budgets.
• Coordinate the purchase of supplies, equipment, and forms, and approve invoices.
• Collaborate with employees as necessary on special projects.
• Prior experience in administrative jobs.
• Basic knowledge of accounting.
• Focused on improving efficiency without sacrificing customer service and quality.
• Leadership skills that include employee motivation.
• To prepared all invoices and others etc..

Job Responsibilities:

• Quick in response to clients' enquiries both through whatsapp & phone calls
• Work collaboratively with sales team to support overall business objectives.
• Manage calendar and schedule of bookings for sales team.
• Writing summary reports
• Generate invoices and ensure timely processing and payment.
• Act as the key person for handling all backend matters
• Upkeep of records and documentation.
• Any ad-hoc duties as assigned.
• Able to work on weekend and public holiday

• Handle incoming calls
• Prepare quotations
• Communicate with external parties
• Provide documentation support and follow-up
• Maintain accurate filing and update the database
• Ad-hoc assignments assigned by the Management
• Proficiency in Microsoft Office (Excel, Word, Outlook)

Job Description and Requirements:

- To provide administrative support

- To prepare quotations and invoices

- To handle proper documentation

- To prepare daily, weekly and monthly reports

- To assist manager in daily work

- Minimum Diploma holder ( intermship are Welcome )

-General office admin duties as assigned by manager

-Create and maintain material purchasing price list (Regular Suppliers)

-Project Management (Procurement and Post project documents)

-Prepare the progress claims

-Any add hoc job from Manager arrange

Interested parties can call the following phone number to interviews and online interviews .

65-69705988 (office）

Resume can email to cspun@galaxystudio.net or admin01@galaxystudio.net

Job Descriptions:

• Manage incoming calls and address inquiries or emails from clients.
• Prepare quotations, sales orders, purchase orders, and delivery orders.
• Process all orders accurately and within the expected timeline.
• Provide administrative support for the Sales Team, including checking visuals and floor plans, and preparing installation reports.
• Coordinate the smooth workflow of orders and handle relevant logistics arrangements.
• Undertake any other ad-hoc duties and assignments as required by the Sales Team.

Job Requirements:

• Minimum GCE “N” / “O” Levels or equivalent.
• Preferably 1 to 2 years of administrative or operational experience.
• Possess effective organizational and follow-up skills with an eye for detail.
• Ability to interact professionally with both internal and external customers.
• Proficient in MS Excel and Word.

• Manage job posting and candidates sourcing
• Work passes application / Renewal for work passes
• Manage accurate and up-to-date employees records
• Workers payroll processing
• Maintain and timely renew workers insurances (FWMI & WICA), security bond
• Handling company vehicles related matters (season parking, petrol usage & etc)
• Manage office administration matters
• Ensure compliance with record-keeping and confidentiality standards
• Facilitate effective internal communication through regular updates and announcements
• Manage Directors calendars
• Ad-hoc duties as and when required

Responsibilities:

• Provide administrative support of purchase and sales (PO/Sales Orders).
• Making ad-hoc pricing comparison from different vendors.
• To answer calls from customers for sales queries;
• Maintain Backorder list from Vendors and Customers.
• Liaise with logistic team in shipment booking, creating packing list and monitor shipment arrivals.
• To handle all sorts of general administrative and operational matters and paperwork (which may include sales reports, process quotes, perform stock take etc);
• Ensure and maintain proper record and filing & records system in department.
• To provide support or assistance to the General Manager on the day-to-day operational and administrative activities;

Requirements:

• Candidate must possess at least 'N' Level/"O" Level/Diploma/Degree;
• Able to communicate in English and Mandarin, to liaise with Mandarin speaking customers;
• Computer literate;
• Required Skill(s): Microsoft Office;
• Responsible and supportive with a high level of integrity;
• Positive Attitude, independent, meticulous, independent and able to work well in a fast pace environment;

• Handling accounts payable and accounts receivable
• Handling project schedule, submission of schedule of work done (SoWd) & monthly project photos or reports
• Handling of calls
• Check, verify and process invoices, expense claims & reimbursements
• Prepare purchase order
• Assist in documentation preparation for new tender
• Assist in simple payroll
• Submission of CPF, work permit applications / renewal
• General admin support
• Other ad hoc duties as assigned

• Perform daily administrative tasks such as answering phone calls, managing email correspondence, preparing documents, and organizing files to support office operations efficiently.
• Key in data information into computer databases and spreadsheets
• Update existing data in databases.
• Organize and manage data for easy retrieval.
• Verify accuracy of entered data.
• May involve scanning documents and creating digital files.
• Assist in the preparation of regularly scheduled reports.
• Any other tasks assigned by Management

Requirements

• Strong typing skills and attention to detail
• Proficient in MS Office applications including Word, Excel, and PowerPoint
• Ability to work independently and meet deadlines
• Good organizational skills
• Willingness to learn and adapt to new tasks and responsibilities.
• Able to start work in short period
• Singaporean, SPR, internship is welcome
• Fresh graduate is welcome

• Handle incoming calls
• Prepare quotations
• Communicate with external parties
• Provide documentation support and follow-up
• Maintain accurate filing and update the database
• Ad-hoc assignments assigned by the Management
• Proficiency in Microsoft Office (Excel, Word, Outlook)