Total 5,988 administrative clerical job vacancies in Malaysia

• Assist Center Executive in carrying out administrative duties of Senior Care Centre
• Provide administrative support to the Senior Care Centre
• Consolidate, maintain and update Electronic Medical Record
• To communicate and update clients and their families during the admission process and when necessary
• Dispatch of documents and reports to relevant internal and external departments

Requirements

• ‘O’ level and above or equivalents
• IT-literate, especially Microsoft Excel and Word.
• Able to work independently in a multi-tasking environment

Administrative and Clerical Officer, Band 2
Permanent, Full-time: 37.5 hours per week

Shifts are 8-4 or 10-6 and will be a mixture of both to cover operational hours including weekends

Greenwich Adult Single Point of Access Team, Goldie Leigh, Abbeywood

This post is within an administration team providing a Single Point of Access support for Adult Community Services.

As an administrator, you will be required to participate in call centre duties liaising with service users and health care professionals, with the expectation to resolve and deal with the call.

This is a varied role creating referrals, taking messages/dealing with queries, scanning documents, uploading them to the RIO system, sending out reports, scanning and electronically distributing post, data inputting and carrying out routine administration duties.

Postholder will liaise other professionals with regard to administrative duties relevant to client care, for example, processing new referrals, arranging appointments

To respond to incoming calls and emails and deal with enquiries. Record all messages accurately ensuring appropriate action is taken and messages passed to the relevant service /clinician.

To scan/upload documents to RIO, using the Trust standards

To process new referrals and information, recording appropriate data onto RiO

To input/update information on the database, ensuring quality of data and completeness

To record contacts and actions on RIO according to local policies

Oxleas offers a wide range of NHS healthcare services to people in community and secure environment settings. Our services include community health care such as district nursing and speech and language therapy, care for people with learning disabilities and mental health care such as psychiatry, nursing and therapies. Our multidisciplinary teams look after people of all ages and we work in close partnership with other parts of the NHS, local councils and the voluntary sector and through our new provider collaboratives. Our 4,300 members of staff work in many different settings including hospitals, clinics, prisons, secure hospitals, children’s centres, schools and people’s homes.

We have over 125 sites in a variety of locations in the South of England. In London we operate within the Boroughs of Bexley, Bromley Greenwich and into Kent. We manage hospital sites including Queen Mary’s Hospital, Sidcup and Memorial Hospital, Woolwich, as well as the Bracton Centre, our medium secure unit for people with mental health needs. We are the largest NHS provider of prison health services providing healthcare to prisons within Devon, Dorset, Bristol, Wiltshire and Gloucestershire, Kent and South London. We are proud of the care we provide and our people.

Our purpose is to improve lives by providing the best possible care to our patients and their families. This is strengthened by our new values:
• We’re Kind
• We’re Fair
• We Listen
• We Care

To be the first point of contact for service users via Generic Mail and Call Centre

Successful candidates will demonstrate:
• Sound knowledge of Patient database system such as RIO, PIMMS
• Microsoft Office
• Good communication and telephone skills
• Ability to cope under pressure
• Ability to communicate effectively both orally and in writing
• Ability to work without direct supervision using own initiative, ensuring productivity is high and targets are met in line with service objectives
• Good time management skills and reliability
• Ability to organise and prioritise workload effectively
• Ability to work effectively as part of a team
• Sound understanding of confidentiality and its relation to health care delivery
• Ability to work flexibly and be responsible to changing demands and frequent interruptions

To record contacts and actions on RIO according to local policies

To participate in the organisation and coordination of study days or training (including collating request forms)

To gather data as requested, for example, activity data and statistics, providing punctual and accurate information following departmental and local trust guidelines as required on a weekly, monthly and quarterly basis.

To attend courses and statutory training as identified through supervision and PDR

To pursue personal development of skills and knowledge necessary for the effective performance and development of the role

To work as part of a team and to undertake office or reception duties in the absence of other members of the admin team

To take/type minutes of team meetings and distribute information to team members as requested

To undertake copy typing and formatting duties to include reports containing terminology relating to therapies, letters, memos and service documents and PPDRs as required

To manage own workload, time management and transport needs in line with Trust, departmental and line manager guidelines and demonstrates an ability to prioritise tasks

To handle complaints (if first point of contact) in line with local policies and procedures and to escalate appropriately if they cannot be resolved at first point of contact

To support the Admin Team Lead to maintain records of sickness absence (e.g. recording absence notifications in spreadsheet and emailing appropriate line manager/supervisor)


This advert closes on Wednesday 29 May 2024

Proud member of the Disability Confident employer scheme

Service: Regulatory Services

Closing Date: Tuesday 28th May 2024

An excellent opportunity exists to work within the Regulatory Services providing administration support to the team based in Oban. The successful applicant will possess excellent administrative skills, be used to working in a challenging environment and willing to be part of a team.

This is an excellent opportunity to work in the vibrant town of Oban on the west coast of Scotland, known as Gateway to the Islands and Seafood Capital of Scotland. This post will provide administrative support to a Regulatory Services team which provides a wide range of services ranging from Environmental Health, Trading Standards to shellfish monitoring.

The post is for 35 hours per week on temporary basis, until Friday 29th March 2019, to be worked Monday to Friday 9:00am to 5:00pm.

Applicants should note that:-

• This post is not suitable for job share.
• The salary shown is the full time equivalent salary, the actual salary will be paid pro rata for the hours worked.
• This is a temporary post which may be filled on a secondment basis by an employee wishing to gain experience/career development and will be at the discretion of the employee's director.

To apply for this vacancy, please click on the Apply Now button at the top of this page.

If you would like clarification on any information contained within the vacancy advert and/or the job description you will require to speak with the recruiting manager, who is:

• Alan Morrison, Regulatory Services & Building Standards Manager
• Telephone: 01546 604292
• Email: Alan.Morrison@argyll-bute.gov.uk
• Reference: ARB14294/BRI01051

Please note that you cannot apply for this vacancy by contacting the recruiting manager, applications must be made by clicking on the Apply Now button at the top of this page.

Please also note that we do not accept CVs, only applications completed and submitted via the Apply Now button on this page.

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about our commitment to this please visit Equality & Diversity Policy.

Proud member of the Disability Confident employer scheme

Brief summary - please see full job description attached for full details; Working Relationships: The post holder will need to develop good working relationship across the whole Practice team to be successful in this role. Role Summary: The purpose of this post is to provide clerical administration support to the practice. The post holder is part of a team providing data services to the practice and will be required to work flexibly within the data team. 1. General Data Administration Duties: Load new registrations onto the clinical system using the registration forms. Understand and run reports for monthly invitations to patients for long term conditions. Understand and run reports as and when required for statistical, audit and reporting purposes. Receiving paper medical records and processing them, deducting patient records and returning them in accordance to the practice protocol. Assist with the training and induction of new staff, and training of staff on new hardware and software. Assist with the annual flu programme, preparation of patient information and call-up letters, attend immunisation sessions and code all immunisations given or declined appropriately. Respond to requests for results and other clinical information in accordance with practice policy. Take and deal appropriately with incoming telephone calls. Typing of letters, medical reports and other documents. Ensuring these documents are produced to a high standard of accuracy and within tight timescales. Sending out insurance & SAR requests, actioning requests for reports and letters from third parties. Operating the choose and book referrals and worklists, 2 week wait referral systems and liaising with patients and supporting them to use choose and book. Actioning tasks, lab results, registrations, GP2GP & SCR within workflow manager. 2. System Administration includes: Manage passwords & user lists on all software. Participate in development plans for the practice with regards to I.T and their implementation. Assist with the cancellation and re-booking of doctor and nurse appointment sessions as required. Carry out all duties within the requirements of health & safety legislation, and ensure that due regard is given to the safety and security of other members of staff, patients and property.

PLEASE NOTE: To view the full Job Description and Person Specification, please click the supporting document on the right-hand side. To be an employee of the NHS you need to successfully complete the following: Identity Checks Professional registration and qualification checks Employment history and reference checks Work health assessments Criminal record check standards Right to work checks For further information please visit: www.nhsemployers.org/topics-networks/employment-standards-and-regulation www.nhsemployers.org/topics-networks/employment-standards-and-regulation Many of our staff work flexibly in many different ways. Please talk to us at interview about any flexible working arrangements you would prefer or require. While we may not be able to fully accommodate all requests, such requests will not be referenced during the interview scoring process, and we will fully consider and try to accommodate them for successful applicants. We reserve the right to close this advert early, or when the allocated number of applications has been reached. Please submit your application at the earliest opportunity.

Please see attached for the job description document for this post for further details in regards to the main responsibilities of the role.

Job Description

To provide effective and efficient clerical and word processing service for Legal and Democratic Services.

Requirements

Provide word processing/clerical assistance to the Legal and Democratic Services Officers and Elections Officer.

Provide cover for other Clerical/WPOs within the Service in the event of holidays/sickness absence.

Carry out specific departmental tasks as required by the Head of Governance Strategy and Performance.

Participate in the Council’s Employee Review and Development Programme

Responsibilities

Experience of working in a busy office environment using relevant technology and equipment e.g. photocopier, E-mail, Intra/Internet

Clerical/administration/typing experience

Experience in WP packages including WORD,Excel, Access and spreadsheets

4 SQA standard grades or equivalent at Level 3 or above, including including English, Mathematics/Arithmetic*

Advanced keyboard qualifications (RSA ii in typing, audio typing, word processing)/ECDL/Clait* (or equivalent working knowledge of Microsoft software packages)

Ability to use initiative when required

Flexible in approach and open to different ways of working

Self-confidence

Good oral/written communication

Excellent interpersonal skills

Ability to record information accurately

Self motivated

Strong customer care skills and focus

Ability to work on own and as part of a team

Good working knowledge of Microsoft Office/ICT skills

General ICT skills

Good organisational skills/time management with the ability to respond to conflicting and competing demands

Ability to prioritise workload, in accordance with objectives and targets

Ability to relate well with all levels of staff

Willingness to accept direction/delegation

Ability to maintain confidentiality

Ability to work in a open plan office

Ability to work in different offices dependent on service requirements

Temporary – up to 12 months

Closing Date: 24 May 2024

Salary: £23,732.15

36.25 hours per week

£12.59 per hour

The Individual

Proud member of the Disability Confident employer scheme

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac

We've got a great opportunity for a full- time long term temp role within Ashford Kent, to join a fast-paced office, working as part of the admin team.

About The Role:

1. Border Inspection Coordination: * Coordinate administrative tasks related to Border Control Post (BCP) activities, ensuring compliance with regulatory requirements. * Manage schedules for inspections, consulting with BCP teams and relevant authorities. * Function as the primary interface between drivers and onsite operations. * Efficiently manage the booking-in process on the PINC system. * Provide necessary authorization on the PINC system for drivers to exit the site. * Allocate appropriate sheds and bays to incoming drivers. * Oversee the post-inspection process to ensure compliance. * Ensure all relevant information is accurately recorded and cleared down from systems. * Ensure a systematic clearing of all data and systems post-inspection. 2. Front of House Reception: * Greet and assist visitors, ensuring a positive and professional first impression at the BCP. * Manage the front desk, handling inquiries, and directing individuals to the appropriate departments. 3. Coordination and Liaison: * Interface with traffic marshals to facilitate smooth traffic flow. * Collaborate with K&N to ensure seamless operations. * Liaise with inspection authorities to coordinate inspection processes. * Communicate effectively with HMRC to address any regulatory requirements. 4. Record Keeping: * Maintain accurate and up-to-date records of BCP activities, including inspections, seizures, and compliance reports. 5. Communication with Border Agencies: * Facilitate effective communication between the BCP and other agencies involved in border security. * Ensure timely and accurate dissemination of information related to inspections at BCP. 6. Policy Implementation and Compliance: * Assist in implementing and enforcing BCP policies and procedures, where applicable. * Stay informed about changes in BCP regulations and ensure adherence to relevant policies. 7. Cross-Departmental Collaboration for Emergency Response: * Coordinate administrative aspects of emergency response plans at the BCP. * Collaborate with different departments to ensure a coordinated and efficient response during emergencies. 8. Team Collaboration: * Collaborate with colleagues to achieve operational excellence. * Support other front-of-house staff in handling their responsibilities as needed. 9. Qualification and Experience: * Previous experience in front of house and administrative roles. * Familiarity with governmental or public sector administrative procedures. * Basic IT literacy required. Competencies: * Attention to Detail * Time Management * Problem-Solving * Teamwork and Collaboration * Adaptability * Integrity and Professionalism * Understanding of BCP Processes * Emergency Response Coordination

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If you are interested in this position, please apply below

DUTIES AND RESPONSIBILITIES Exchange information with patients and staff on the admission and discharge of patients, both verbally and in written format Communicate complex information about appointments schedules to patients Communicate with patients who may be anxious, angry or upset Exchange relevant information with GPs and other health professionals Deal compassionately with distressing situations Liaise with other members of staff regarding case notes and patient visits Ensure that all new referrals are registered within 24 hours of receipt, and scanned onto the Patient Administration System (CareFlow) and CWP. Liaise with referring Trusts regarding any outstanding patient reports as per Minimum Data Set (MDS) requirements. Maintain patient confidentiality at all times Resolve issues arising in own role, such as cancellation of patient appointments and missing patient notes Use own initiative to liaise with clinical staff and other colleagues where necessary regarding patient queries Use patient information systems to assist patients and staff with solving issues Apply knowledge to correctly code treatment appointments and first definitive treatments Assess patients demographic details and alert management if they do not reach eligibility criteria for treatment in the NHS Plan for patient admissions, appointments and discharge Make alterations to clinic structure to accommodate arrival of unexpected patients Undertake general administrative duties e.g. collating and disseminating incoming and outgoing correspondence, filing paperwork, to contribute to the effective operation of the team. Ensure that annual leave does not occur at the same time as colleagues Update information, admitting discharging and transferring patients on the patient information system. Work in patient information system, requiring standard keyboard skills Use office equipment including PCs, and phones Provide comprehensive advice to patients/relatives regarding appointments Signpost patients to other areas of hospital Follow all relevant policy and legislation Work collaboratively with colleagues to ensure policies are adhered to To provide induction support to new post holders Demonstrate workplace routines to less experienced members of staff Undertake surveys/audits as necessary to own work Post holder is expected to follow all relevant protocols, SOPs and standard practice. Support Manager is available as point of reference for any queries and will meet regularly with staff Plan and organise own time and workload activity with prioritisation and liaising with team members Use own initiative to solve problems and answer staff and patient enquiries

Job Advert

You will be part of a team that provides an efficient, professional and comprehensive administrative support service for a large secondary school.

The Post Holder is responsible for the provision of clerical support to the Management Team of the School, processing of purchase orders, goods received notes and invoices, the operation of School Fund and banking of monies.

Applications are invited from persons who have relevant and up to date experience of working in an office where IT is extensively used. Good organisational and communication skills with an ability to work in a confidential manner are essential.

You will have a good standard of education in literacy and numeracy and be accurate, self-motivated with up to date IT skills. You will possess good keyboard skills and be proficient in the use of Microsoft Office, together with the ability to learn new skills as required.

You will work 37 hours per week on a term time basis.

If you are the successful candidate, you will be required to gain/maintain PVG scheme membership.

Proud member of the Disability Confident employer scheme

Job Summary

We may conduct our interviews in person or using Microsoft Teams for video calling. All you need is a device with a camera and access to the internet. We will provide guidance and instructions on how to use this method if your interview is being held virtually.

We are a disability confident leader and we support reasonable adjustments throughout the recruitment process - for more information click here

This post will help support the Care at Home Out of Hours Service. The shift pattern will be 5 on 2 off, 5 off 2 on and the hours will be 6.00 pm - 11.00 pm each shift worked.

For more details see the attached Role Profile below.

Before you apply, find out a little bit about us and why we are a Great Place to Work.

Staff Values & Behaviours

North Ayrshire Council uses behavioural based approach throughout the recruitment process. Our staff values of Focus, Passion & Inspiration will be explored for this vacancy.

Further information on our Staff Values and how to complete behaviour based application form questions is available on the Council’s website.

Additional Information

For your information if this post requires references you will be notified of further details if you are successful in gaining an interview. Not providing relevant references when requested may delay the outcome of the interview process.

Our Workstyles

As an employer of choice, North Ayrshire Council has identified four different Workstyles. Each post in the council has been allocated one of these styles:

Agile – 100% of time spent working agile (flexibly) and interacting with others. Able to work at home, office or multiple locations. May be required to attend office on set days/rota basis as the role requires.

This post has been allocated the workstyle: Agile

More information on our workstyles can be found in our HR Guide: Workstyles.If you have any questions on the allocated Workstyle for this post, please ask at interview.

Proud member of the Disability Confident employer scheme

Data input for Radiology requests into RADIS (radiology information system) departmental booking system. Scheduling of patient appointments often interpreting complex clinical data to enable appropriate booking time. Dealing with complex and sensitive questions regarding patient appointments To act as first point of contact for patients and relatives entering or contacting the Radiology department. To comply with all aspects of confidentiality and Information Governance. To accurately input data on various IT systems regarding patient details and various test results Maintain filing systems and prepare worklists for daily schedules. To provide word processing clerical and photocopying support as necessary to any area of Radiation Services Directorate.

Job Title: Administrative Staff

Location: Singapore

Company Description:

Greenmed Ptd Ltd is a leading provider of medical disposable products in Singapore. We are committed to delivering high-quality products and exceptional service to our customers in the healthcare industry.

Job Description:

We are seeking a dedicated and organized administrative staff member to join our team and support our day-to-day operations. The ideal candidate will be responsible for performing a variety of administrative tasks to ensure the efficient operation of our office.

Responsibilities:

- Manage incoming and outgoing correspondence, including emails, phone calls, and mail

- Schedule appointments and maintain calendars for management and staff

- Assist with the preparation and organization of documents, reports, and presentations

- Maintain accurate records and databases, including customer information and inventory data

- Coordinate with other departments in HQ to ensure smooth communication and workflow

- Assist with general office tasks such as filing, copying, and ordering supplies

- Provide administrative support to management and staff as needed

- Handle inquiries and requests from customers, suppliers, and other stakeholders in a professional and timely manner

- Adhere to company policies and procedures at all times

Requirements:

- Proven experience in an administrative role or similar position

- Excellent organizational and time management skills

- Strong attention to detail and accuracy

- Proficiency in Microsoft Office applications, including Word, Excel, and Outlook

- Excellent communication and interpersonal skills

- Ability to work independently and as part of a team

- High school diploma or equivalent; additional qualifications in office administration or related field is a plus

Benefits:

- Flexible work arrangement

- Central working location (Aljunied MRT)

- Monthly team lunch

- Competitive salary

- Opportunities for growth and advancement

- Health insurance coverage

- Paid time off and holidays

- Monday to Friday 8:30-5:30pm NO OT

How to Apply:

Please submit your resume and cover letter outlining your qualifications and experience for this position. Only shortlisted candidates will be contacted for an interview.

• Provide general administrative support to the department manager and team.
• Process billing and generating quotation / reports.
• Answering incoming calls.
• Other duties may be assigned from time to time by the HR
• Proficient in Microsoft office (Word, Excel, Outlook etc).
• Interested, plesae email your CV to ann@yongyang.com.sg