Total 149 Manager administrative clerical job vacancies in Singapore

Administrative managers typically use a combination of hard and soft skills to perform their job tasks. Here are some helpful skills for this profession:

• Leadership: Administrative managers rely on their leadership skills to motivate and support administrative employees in their daily tasks.
• Attention to detail: Their attention to detail helps administrative managers issue accurate reports and error-free documents. Administrative managers also use this skill to monitor their employees' performance and efficiency.
• Organisation: It is important for administrative managers to have organisational skills so they can manage their workloads and handle different tasks simultaneously.
• Computer literacy: Administrative managers typically use office software, including word processing, database, enterprise resource planning and accounting software, to perform their tasks efficiently.
• Understanding of best administrative practises: Administrative managers use their understanding of best practices to work efficiently on administrative processes and train others in their department to do the same.

Job Description

• Responsible for the full spectrum of administration functions for the Council.
• Coordinate and organize office events, meetings, and travel arrangements.
• To take down and transcribe the minutes of meetings.
• Submit timely reports and prepare presentations/proposals as assigned.

Requirements

• Bachelor’s degree in business administration or equivalent experience.
• Minimum 5 years working experience in the executive office.
• Proficient with Microsoft Office.
• Excellent verbal and written communication skills.
• Bilingual in English and Mandarin in order to communicate with Mandarin-speaking associates.

Administrative managers typically use a combination of hard and soft skills to perform their job tasks. Here are some helpful skills for this profession:

• Leadership: Administrative managers rely on their leadership skills to motivate and support administrative employees in their daily tasks.
• Attention to detail: Their attention to detail helps administrative managers issue accurate reports and error-free documents. Administrative managers also use this skill to monitor their employees' performance and efficiency.
• Organisation: It is important for administrative managers to have organisational skills so they can manage their workloads and handle different tasks simultaneously.
• Computer literacy: Administrative managers typically use office software, including word processing, database, enterprise resource planning and accounting software, to perform their tasks efficiently.
• Understanding of best administrative practises: Administrative managers use their understanding of best practices to work efficiently on administrative processes and train others in their department to do the same.

Manage and supervise the day-to-day operations of the administrative department and staff members

· Hiring, training, and evaluating employees and taking corrective action when necessary

· Develop, review, and improve administrative systems, policies, and procedures

· Supervises the recruitment of all staff and support personnel

· Oversee special projects and track progress towards company goals

· Plans, develops, integrates and manages all business and administrative support systems

· Work closely with accounting and management teams to set budgets, monitor spending, and process payroll and other expenses

· Administers grant and contract management activities

· Responsible for strategic and tactical planning

· Identifies appropriate internal controls for department; provides mechanisms to monitor and enforce compliance

· Extensive management experiences in multi-cultural working environment are preferable

· Strong work ethic and desire for continuous improvement as a team member

Job Requirements:

· Bachelor's degree or equivalent in related field and minimum five years related experience

· Proficient in Microsoft Office

· Leadership Experience

· Excellent Organizational Skills

· Project Management

· Team work

· The ability to work autonomously

· Willing to learn new things

· Able to work weekends when necessary

Duties & Resposibilities

• Negotiating purchase contracts and agreement with vendors

• Hiring and training staff

• Delegating tasks to administrative staff and monitoring daily operation

• Acting as a liaison between the employees and upper management when it comes to financial and administrative issues

• Developing and promoting policies that ensure positive interaction between administrative staff and other personnel

• Making changes to increase efficiency in the workplace

• Generating annual workflow finances

• Organizing the workplace so that the workflow is streamlined

Skills and Qualifications

• Minimum of a bachelor’s degree in business, accounting or a related financial field

• Established experience of evaluating, onboarding, training, supervising and motivating employees in administration

• Strong communication (both written and verbal), leadership and time management skills

• Proficient with the use of computers and software programs used in finance and business

• At least two years of experience in an administrative position in a major corporation or industry

• Critical thinking, interpersonal and problem-solving skills

• Strong analytical skills, detail-oriented and exceptional organizational and multitasking abilities

Job Requirements:

• Full spectrum of HR functions including development of good HR policies and training programs aligned with Company's objectives
• Recruitment, Talent Acquisition and Exit Clearance
• Craft job ads and employment contract in accordance to MOM guidelines
• Administer employee compensation, leave and other benefits
• Motivate staff to maintain morale, organize team bonding session etc
• Ensure monthly payroll is accurate
• Submit employment income to IRAS for all foreign and local employees
• Handle performance management and compute annual increment and variable bonus as per instruction from Top Management
• Handle company travel arrangements and expatriate administration issues
• Participate in government and industrial surveys
• Develop year end appraisal formula for the entire company, measuring staff productivity metrics and manpower budgeting
• Handle work pass application, renewal and cancellation of foreign workers
• Handle and administer the company's yearly insurance renewal
• Company licences renewal on Government platforms
• Manage work injury, medical and hospitalization claims

Requirements:

• Possess at least a Diploma in Human Resource Management
• Minimum 5 years of relevant working experience in HR manager role in manufacturing industry
• Experience with time management and payroll systems
• Good knowledge and interpretation of the Employment Act
• Possess strong communication and interpersonal skills
• Preferably Bilingual (English and Chinese)
• Meticulous, well-organized and able to work independently
• High standards for integrity and confidentiality
• Proficient in Microsoft Office software applications

RAW Moves is looking for a Marketing & Administrative Assistant Manager (Part-time/Full-time) to join our team.

As a Marketing & Administrative Assistant Manager, your roles will include:

• Leads and contributes to assigned marketing and communication activities
• Participate in PR pitches and communications of the company’s productions
• Assists to manage the company’s social media platforms, including copywriting and content creation
• Maintains and updates the media list
• Day to day running of the Office, including registration, recruitment and operations for Studio classes
• Prepare and upkeep grant reports, annual budget information and maintain procedures manuals
• Manage clerical bookkeeping & financial administrative matters with the accounting personnel, keeping to required timelines.
• Oversee recruitment, hiring for part-time staff and freelancers and handle staff related administrative matters
• Plan, develop and execute engagement and outreach programmes through effective coordination with the Artistic team, freelancers and partners.
• Manage ticketing and Front of House administrative matters for Productions
• Promote company’s mission, performance platforms, classes and programmes
• Maintain and grow network and partnerships with a diverse group of stakeholders including government agencies, academic institutions and special interest groups and parents.

The ideal candidate should:

• Have good knowledge of arts administration, marketing and social media management
• Has at least 2-3 years of relevant working experience in a similar role, preferably in a performing arts, charity, or non-profit organisation
• Has a Diploma/Degree in Arts Management, Marketing, Mass Communications, Business or any other relevant field in the arts preferred
• Has initiative and can work independently as part of a small, lean team
• Good interpersonal skills and love to engage with people of all ages
• Detailed and have good communication and writing skills
• Digital proficiency in Microsoft Office, Google, social media software
• Passion for the Arts and a Dance background would be a plus
• Must be Singaporean or PRs
• Able to work a minimum 22 working hours per week, up to full time commitment
• Must be able to start immediately or at short notice
• Availability to work on Saturdays will be a plus (optional)

Location & Working Hours:

• Goodman Arts Centre, 90 Goodman Road, Blk B #01-08, Singapore 439053
• Mondays – Thursdays, 9am - 6pm (4 day week), Saturdays, 9am - 5pm (optional)

Application:

• Email your most current curriculum vitae and expected renumeration to rawmoves.manager@gmail.com
• Salary will be based on qualifications, working experience and working hours
• Only shortlisted candidates will be contacted via email or phone

FB: facebook.com/rawmoves.sg IG: @rawmovessg

We are currently seeking a professional Administrative Manager to join our clients team in Croydon. This role is pivotal in maintaining the operational excellence of thecentre, supporting the staff, and ensuring a warm, welcoming environment for the families.
Job Responsibilities:

Provide professional front-of-house management, including meeting, greeting, and assisting visitors and families.
Conduct tours of the facility for prospective families, offering comprehensive insights into our services and facilities.
Manage all aspects of administrative tasks, including phone and email communications, filing, and paperwork with a keen eye for detail.
Ensure efficient processing of invoices, fees, and payments, maintaining accurate and up-to-date financial records.
Support the Centre Manager with administrative duties, working closely to facilitate smooth daily operations.
Uphold a solid understanding of computer software (Microsoft Office Suite: Word, PowerPoint, Excel, etc.) to produce documents, reports, and presentations as required.
Foster a
... Click here to view more detail / apply for Administrative Manager- Croydon

Principal Responsibilities: To be responsible for overseeing performance of all administration staff, including direct line management to maintain an efficient and dedicated service, ensuring information systems are updated and monitored to provide accurate data to feedback to the Consultant and Management teams. To liaise with the Senior Team with reference to strategic and operational requirements for all relevant patient pathways. Ensure information systems are updated and monitored to provide accurate feedback to the consultant and management teams. To manage and ensure validation of inpatient and outpatient PTLs on a day-to-day basis, ensuring targets are met and resources are effectively utilised to maximise efficiencies. Monitor performance by running daily reports which includes but isnt limited to Unappointed New and follow-up reports, PTL and other associated performance reports. Monitoring utilisation of clinics is a key part of this role Management: To ensure all appraisals of admin staff are up to date and take place in a timely manner. To ensure all mandatory and role specific training for admin staff is up to date and t0 maintain up to date records. Responsible for staff development and training including the setting of individual departmental targets for efficient ways of working. To provide managerial leadership, managing sickness and absence, and leading performance management issues within the admin team To be responsible for managing the recruitment and selection process for new staff within the admin team and to be pro-active in developing strategies to retain staff To ensure flexible working patterns are achieved to enable cross cover for leave within the admin team, ensuring bank and agency costs are minimised. To ensure excellent communication channels are maintained with all disciplines/departments both internal and external to the organisation, including staff, consultants, patients and visitors to the Trust To be responsible for the management of complaints in relation to the administration service, actively seeking to resolve any issues at the time of notification, acting within the Trust guidelines To take action to rectify deficiencies as and when appropriate, following HR Trust policies. Work with Senior Management with regards to resolving capacity issues. Manage service performance and compliance for the Board Performance and RTT compliance criteria To attend and actively participate in appropriate departmental and Trust meetings. Manage the RTT and audit and maintain choose and book issues and follow through breaches, pending breaches and other performance related issues. Undertake root cause analysis where appropriate. To endorse the Access Policy, ensuring all admin staff are fully aware of the waiting list guidance and that all other local policies and procedures are adhered to. To be able to interpret and analyse data using the Trusts computerised systems e.g. Camis, HIVE, Somerset etc. In the absence of the Directorate Manager or Assistant Directorate Manager, attend Performance meetings as required. Produce weekly reports for Directorate Manager and Assistant Directorate Manager in relation to the short-term capacity vs demand with plans in place. Escalating where required Education and Training: To develop and maintain a stimulating learning environment for staff. To facilitate training programmes for all staff in order to develop levels of competency for the workforce e.g. induction training. To maintain and extend existing knowledge base for continuing self-development. To comply with hospital and departmental policies in order to provide safe and effective working and patient environment for all staff and patients. To be responsible for receiving and managing incoming and outgoing correspondence and interdepartmental communications. General Tasks: To post holder will be expected to use computer systems where appropriate, including email system, the internet and intranet and other office systems in accordance with Trust policies. The post holder will be expected to communicate with all levels of staff, outside agencies and members of the public in a professional and effective manner. To ensure Trust wide standards are maintained to improve the quality of total care to all who come into contact with services undertaken by NGH. To be responsible for maintaining high data quality standards by ensuring that the data entered onto Trust systems is accurate, complete and up to date. To be responsible for undertaking general office duties and organisation. Other information: The post holder may be required to carry out other relevant duties as required. The post holder will adhere to the duties specified under the Staff Responsibilities of the NHS Constitution in their day-to-day work and behaviours. The post holder will be expected to aspire to the Values of the Trust in their day-to-day work and behaviours in order to support the Trust in achieving its Vision. The post holder will adhere to, at all times, any Professional, NHS Code of Conducts and legislation relevant for their area of work. The post holder will make themselves familiar with, and adhere to, at all times, the policies and procedures of the Trust, and their area of work. The post holder will be expected to work to any Corporate/Division/Directorate/Department objectives and standards in order to provide an acceptable level of service. The post holder will be expected to undertake training, including mandatory and role specific training, relevant to their role and ensure it is renewed as required.

For more information on the Job Description and Responsibilities please click the link below. More detail about the role We are looking for an enthusiastic and motivated individual to work as part of our dedicated Administration Line Management Team in Trauma and Orthopaedics. The role is diverse and requires a self-motivated individual who will be able to adapt to the growth and challenges of the department. This opportunity is a great role for someone who likes to problem solve and work in a fast-past environment. This role is extremely beneficial to both the Clinical and the Administration teams. The successful candidate will need to demonstrate that they have strong communication and influencing skills as well as the ability to build excellent working relationships. You will be accountable for the line management, coaching and development of the divisional administrative and secretarial teams, and it is these teams who are dedicated to provide solid administration services within the Orthopaedic Division. The breadth of this role includes ensuring a duty of care and that administrative services function effectively on a day to day basis, supporting the needs of Service Lines and their patients. The successful candidate will be able to demonstrate that they have strong communication and influencing skills as well as the ability to build excellent working relationships; ideally you will have an NHS leadership background. As a key member of the management team, you will be adaptable and drive through positive change in an ever-changing climate of improvement. You will work collaboratively with the wider management team to promote a culture of inclusive and continuous improvement and share this knowledge across the Trust to improve efficiencies, whilst always ensuring you have excellent patient care in your line of sight. This is a hugely demanding but rewarding position that would best suit a self-driven and positive individual. So, if you have an interest in developing yourself and others, we strongly encourage you to come and visit the department and meet the teams; If interested please be in contact and you can meet the T&O family. Working Pattern: 37.5 hours per week, Monday to Friday, flexibility option of working a 9 day fortnight. Interview Date: Friday 24th May 2024. For further information please contact: Gemma Beer, Admin Services Manager, via email gemma.beer1@nhs.net or Mel Howland, Admin Line Manager on mhowland@nhs.net As an inclusive employer, the Royal Devon values diversity and is committed to creating a culture of inclusivity where everyone can be themselves and reach their full potential. We believe in fostering a sense of belonging and actively encourage applications from individuals of all backgrounds, cultures, and abilities. We recognise the advantages of having a diverse workforce that reflects the communities we serve. Preference will be given to staff with Priority and 'At Risk' status including NHS At Risk staff throughout Devon. The Royal Devon University Healthcare NHS Foundation Trust reserves the right to close vacancy when sufficient applications have been received. The Royal Devon University Healthcare NHS Foundation Trust was established in April 2022, bringing together the expertise of both the Royal Devon and Exeter NHS Foundation Trust and Northern Devon Healthcare NHS Trust. Benefits We will work together to maintain a culture that develops and supports you and your team. This might include funding for a care certificate, a degree or leadership qualifications. Or it might include days off to study, engage in CPD or rotational placements to help you hone your skills. Wherever you are heading in the NHS, we'll help you get there. Looking after you is important to us. We strive to help our staff create a healthy work-life balance through flexible working schemes and our family friendly policies. If you're starting out in the NHS, you'll start with 27 days paid annual leave (plus bank holidays), rising to 33 days plus bank holidays. You'll benefit from access to our own comprehensive occupational health services, including counselling, onsite wellbeing activities and groups. Salary is not the only financial benefit You'll have access to an extensive range of staff discounts on shopping, fitness and leisure options and you can spread the cost of technology and home appliance purchases from major retailers. You will also have access to other benefits including: National discount services such as the Blue Light Card and Health Service Discounts. Salary sacrifice options including our OFSTED rated outstanding nursery onsite at Exeter Car lease schemes. The NHS Pension scheme (one of the most generous and comprehensive in the UK). Cycle to work scheme These are just a few of the benefits available if the role is something you are interested in, we'd love to hear from you.

Accountabilities

The role will include administrative support, event management and communications, interfacing with colleagues within the Asia Hub - Bangkok office and in other global and regional locations.

• To provide effective administrative support for the Asia Hub - Bangkok Office
• To support Head of Asia for all administrative and business organizational works with confidentiality
• To support the smooth running of the office operations
• To ensure effective communications, using various collaboration tools including emails, Teams, Viva Engage
• To be responsible for coordination of supply activities for office consumables (stationery, cleaning supplies, kitchen supplies, etc.), follow up third party services and seeking for improvement on the services
• On request to arrange meetings and events, including booking venues, transport and catering, and keeping accurate records.
• To support with onboarding process for New Starters.
• To Raise accurate purchase orders, being aware of relevant information needed to create orders successfully for procurement process requirements on SAP and Ariba
• To support visitors from abroad for travel planning and organization
• Act as a contact point of Asia Hub – Bangkok office for any logistical matters

 

OVERVIEW & IMPACT:

Samsung Electronics Device Solution is a global leader in Semiconductor technology. The selected incumbent will be part of the Human Resources and General Administration team in Singapore and will be responsible for the Office Administrative and Facilities Management Support

JOB RESPONSIBILITIES:

• Create Purchase requisition, Purchase Order, Goods Received Note and adhoc billing
• Vendor invoice management, Internal approval administration( Example L&D registration, system pre-approvals etc)
• On-boarding and off-boarding matters such as getting the work space ready
• Office and Facilities Management
• Travel arrangement and Management
• General admin duties & Company Events Support

QUALIFICATIONS & REQUIRED SKILLS:

• At least 5 years of General administration experience
• Proficient with MS and Powerpoint Excel
• Good Team player
• Detail oriented with good organizational skills
• Ability to multi-task and adapt to changing priorities
• Ability to work independently with minimum supervision

Employer: Grace Orchard School

As the Administration Manager (AM), you will assist the school management in the general administration of the school. You will lead and supervise a small team of executive and corporate support staff to uphold service excellence and work in close collaboration with the teaching and allied professional staff to achieve the desired school strategic outcomes.

Responsibilities

You will support the school leaders and management in the following areas:

• Lead the front office team through promoting a culture of service excellence and growth.
• Lead and manage the front office team to ensure sound and efficient administrative processes with good corporate governance.
• Ensure the school admin operations, processes and execution comply with the prevailing legislative requirements, policies and guidelines.
• Manage the school’s general office administration and day-to-day operations, and ensure business continuity during sudden or gradual disruptions.
• Manage the procurement of goods and services for school administrative use, including the office equipment and telecommunication services.
• Manage and ensure timely renewal of the contracts and licenses of the school.
• Oversee the administration of the Financial Assistance Scheme for students in consultation with the school management and senior social worker.
• Oversee the administration of the Student Admission process in consultation with the school leaders and management.
• Plan and allocate resources to ensure optimisation and good stewardship.
• Harness the knowledge and use of IT to increase productivity and enhance the school administrative processes.

Requirements

• A motivated individual who is committed to continuous improvement and work excellence.
• Strong communication skills, with the ability to lead and work well in teams.
• Good organisational skills with the ability to multitask in a dynamic and fast-paced environment.
• Experience in general administration would be an advantage, preferably in a managerial role.

Job Advert

36 hours per week, 52.14 weeks per year, fixed term to 31 March 2025

The closing date for this post is provisionally set at 22 May 2024. West Lothian Council reserve the right to close this post early depending on applicant response levels

(Information for Internal Staff - Secondment opportunities must be discussed with your current line manager prior to submitting an application for this post).

We are keen to employ a diverse workforce that reflects the people of Scotland. We welcome applications from all backgrounds and particularly from groups currently under-represented, including people with disabilities, those from minority ethnic communities or from socio-economically disadvantaged.

An opportunity has arisen to join the Head of Service support team. You will work closely with the Head of Housing Customer & Building Services, providing comprehensive administrative support and will provide cover to other Head of Services during periods of leave.

You will be the first point of contact for a wide range of enquiries from both internal and external customers, resolving and responding to these on behalf of the Head of Service. You will be also be responsible for maintaining relevant filing systems, provision of management information, correspondence, reports and other documentation as required by the Head of Service.

Experience of in similar role is essential. As you will be expected to exercise high levels of initiative and flexibility in responding to the demands of the role. You require excellent written and interpersonal skills, and must be able to work to challenging deadlines in a confidential environment.

Proud member of the Disability Confident employer scheme

COMPANY DESCRIPTION

MINDS has been caring for Persons with Intellectual Disabilities (PWIDs) and their families since 1962.

Grounded in the belief that all PWIDs have innate abilities and talents, MINDS is committed to empowering them and enhancing their quality of life, while advocating for greater inclusivity for PWIDs as a nation.

MINDS is today one of the largest charities in Singapore employing more than 850 staff. With the key focus to expand community-based services, improving the employability of PWIDS, strengthening education, and engendering inclusive community living, MINDS offers a holistic range of services and programmes across the PWIDs' lifespan.

These include schools, employment and training development centres, home-based care services and community-based services to cater to the physical, psychological, environmental and social needs of PWIDs. For more information, please visit www.minds.org.sg.

RESPONSIBILITIES

The role of Admin Manager (AM) is to be responsible for the strategic management of funds and resources to achieve school's objectives as well as day-to-day operations, financial administration, general office administration and inventories/supplies.

As part of the management team, the AM will also contribute towards organizational decision-making and participate in general executive and non-executive functions that the team undertakes. The role will also include the reviewing and enhancement of the school's administration system by harnessing technology to improve productivity and efficiency.

The AM is also required to supervise and manage a team of executive and clerical officers.

The School aims to support students with intellectual disability including those with Autism Spectrum Disorder (ASD) from ages 7 through 18. Our staff are key in supporting our student towards becoming independent adults and community contributors.

• Prepare and manage the school's budgeting process and financial operations, for example, budget exercises, tracking of expenditure, assets and inventory tracking etc in accordance to Organisation's guidelines.
• Manage the administration of overall procurement processes in the school to ensure compliance with Organisation's guidelines.
• Exercise efficient financial control to ensure all expenditure and collection of payments/funds are duly processed
• Supervise Petty Cash and Debit Card accounting
• Oversee all accounts payable and receivable within school structure
• Oversee all business invoicing processes
• Manage all cash funds, eg collection of monies
• Work closely with Organisation's Finance Department
• Manage Netsuite matters, eg for billing
• Manage processes for procurement of items and services, via TenderBoard
• Manage post-programme/service review of vendors
• Oversee admin team to ensure sound and efficient processes, in accordance to licensing requirements and high standards of corporate governance.
• Manage general office workflow.
• Assist to drive implementation and use of IT infrastructure to increase productivity including integrating Information and Communications Technology (ICT) into administrative processes, and leveraging ICT to improve efficiency in work processes.
• Ensure data and files are properly maintained/updated and safely accessible for staff on shared platforms
• Ensure data and information required for submissions to MOE, MSF/SG Enable, NCSS and MINDS HQ are on time.
• Perform the role of Fixed Assets Manager
• Conduct asset-checking exercise and monitor department asset management
• Manage condemnation of stores and equipment
• Oversee and ensure adequate admin supplies (eg stationery, office materials) for the school.
• Ensure proper inventory management procedures.
• Oversee the management of student enrolment, including maintaining of updated student lists and reporting of student movements.
• Oversee the management of student information, including particulars, commuter status and medical records.
• Oversee the administration of student assistance schemes, eg SPED Financial Assistance Scheme, Discretionary Financial Assistance, Enabling Transport Subsidy, Straits Times School Pocket Money Fund.
• Manage textbook list' and uniform matters
• Oversee the management of student admin processes, eg health/dental checks, NRIC registration, ez-link/travel cards, DDR cards
• Provide admin support for canteen
• Supervise and manage Admin Executive and Clerical Officers, or any other admin staff as assigned.
• Provide performance guidance, coaching, support and mentorship for Admin Executive and Clerical Officers, and any other supervisees as assigned.
• Prepare and review reports.
• Work collaboratively with other segments of staff to achieve administrative efficiency in the school, including the conduct of staff briefings, induction and guiding staff on admin processes.
• Manage staff data and information
• Manage the administrative aspects of staff incidents and insurance claims.
• Oversee the administration of engagement of Relief Teachers, instructors.
• Conduct induction for new staff and relevant staff briefings on finance and admin matters.
• Any other duties assigned by Reporting Officer.

QUALIFICATIONS

• Degree in any relevant discipline
• At least 3 years of relevant management/finance/procurement/operational/leadership experience will be an advantage
• Strong interpersonal, organisation and communication skills, as well as the ability to lead and work well in teams.
• Good organisational and people management skills
• Exposure in community care sector is an added advantage

Please note that your application will be sent to and reviewed by the direct employer - MINDSG LTD