Total 3,952 shipping executive job vacancies in Administrative / Clerical category in Malaysia

We are looking for aspiring personnel to join our growing team. You will be responsible for full spectrum of admin and front desk duties. An important point of contact for all internal and external communication, you serves as an integral part of the Admin function.

If you are looking to develop your career, apply now!

Job Description

• Responsible for administration and reception duties
• Manage external phone calls, general workplace upkeep, courier services, mail etc.
• Serve as point of service contact for all internal/external visitors & meetings
• Administer and facilitate seamless control of the provision of stationery/pantry supplies
• Process assigned payment vouchers and necessary documentation
• Coordinate maintenance services; including office facilities, photocopier, pest control, plants etc.
• Take meeting minutes of all internal/external meetings
• Manage business travel arrangements, including air ticket and hotel bookings
• Run errands using company’s cars
• Ad-hoc duties when required

Job Requirements

• ITE/Diploma in Business Administration or Business Services
• Minimum 2 years of relevant working experience
• Proficient with administrative and reception coverage
• Meticulous and able to work in fast paced environment
• Bilingual and able to manage queries from Chinese speaking associates
• Versed in MS Office, WhatsApp & WeChat
• Class 3 driving license will be an advantage

We look forward to receiving your applications!

Responsibilities

• Report to the Senior Facilities Manager and/or Contract and Admin Manager.
• Use of in-house software systems for daily operation.
• Maintain a comprehensive repository of contracts, amendments, and related documentation.
• Consolidate monthly works progress reports, monthly claim report, Monthly omission report, cashflow projections, trends reports, KPIs reports, and other reports or information relevant to the maintenance works and services.
• Prepare payment response to the sub-contractors including certifying work done and payments.
• Prepare and deliver reports to senior management regarding contract status, vendor performance, and administrative activities.
• Assist various teams with administrative tasks, including organizing meetings, taking minutes, and distributing materials.
• Provide administrative assistance to both the Operation Teams and the Finance Department and ensure that both departments are well-supported in their respective tasks.
• Ensure administrative operations adhere to policies and regulations.
• Updates of vendors profiles
• PMs in Issuance of Purchase Orders / Requisitions
• Processing Tax Invoices
• Any other duties that may be assigned by the SFM and/or Contract & admin Manager.

Requirements

• Relevant diploma/ Higher Nitec in Human Resource or Administration or Accounting or its equivalent with minimum 2 years of experience (Helpdesk & Admin officer) or/and any degree or diploma with related experience in quantity surveying with minimum 5 years of experience
• Pleasant personality with strong drive to succeed.
• Excellent communication skills, verbal and written, with ability to communicate externally and internally at all levels.
• Meticulous and able to meet tight deadlines.
• Able to multi-task and manage work priorities in a pro-active and flexible manner.

Job Summary:

The Executive Secretary provides high-level administrative support to executives or senior management within the organization. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to manage multiple tasks efficiently. The Executive Secretary serves as a primary point of contact for internal and external stakeholders, manages schedules, coordinates meetings and events, and handles confidential information with professionalism and integrity.

Responsibilities:

1. Calendar Management: Maintain executives' calendars, schedule appointments, meetings, and travel arrangements.
2. Communication: Serve as a primary point of contact for internal and external communication, including screening phone calls, responding to emails, and drafting correspondence.
3. Document Management: Prepare and distribute memos, reports, presentations, and other documents as needed. Ensure accuracy and confidentiality of all documents.
4. Meeting Coordination: Coordinate and schedule meetings, conferences, and appointments. Prepare agendas, take minutes, and distribute meeting materials.
5. Travel Arrangements: Arrange domestic and international travel, including flights, accommodations, transportation, and visa requirements.
6. Office Management: Maintain office supplies, equipment, and facilities. Assist with office organization and layout as needed.
7. Record Keeping: Maintain accurate records and files, both electronic and physical. Ensure compliance with record retention policies.
8. Confidentiality: Handle sensitive and confidential information with discretion and professionalism.
9. Problem Solving: Address inquiries and resolve issues in a timely and efficient manner. Anticipate needs and proactively identify solutions.
10. Support: Provide administrative support to executives as needed, including project coordination, research, and special projects.

Requirements:

• Proven experience as an executive secretary or similar administrative role.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite and office management software.
• Ability to prioritize tasks and work independently with minimal supervision.
• Discretion and confidentiality in handling sensitive information.
• Attention to detail and accuracy in all work.
• Professional demeanor and interpersonal skills.
• Bachelor's degree or equivalent experience preferred.
• Experience with calendar management software (e.g., Microsoft Outlook, Google Calendar).
• Certification in administrative or secretarial studies.

1) Responsible for coordinating of office administration functions.

2) Submit quotations to customers.

3) Responsible for issuing invoices to customers.

4) Liaising with transporter on delivery of machines.

5) Procurement of spare parts.

6) Good communication and analytical skills.

7) In charge of office equipment etc

Admin Executive

JD :

- Responsible for Billing process, issuance of Delivery Order and Sales Invoices.

Liaise and coordinate with sales teams on order processing and delivery arrangement.

Collaborate with warehouse to ensure timely delivery. Ensure all orders are delivered to

customers within the timeframe.

- Issue PO to vendor and follow up on the scheduled delivery.

- Manual updates of stock balance in Excel. Coordinate with warehouse team on stock balance.

- Prepare meeting minutes and disseminate to relevant parties.

- Attend to phone calls and email queries.

- Any other duties assigned.

Required skills:

- Alert and responsive to WhatsApp’s, WeChat and email

- Able to read and write in Chinese to liaise with overseas counterparts

- MS Excel, MS Office, MS Word

- Good interpersonal skills

- Able to work independently in a fast-paced environment.

- Well versed in MYOB

- At least 1 year(s) of working experience in the related field is required for this position

• Working hours: Mon - Fri 8am - 5pm
• 5-day work week
• AWS & Performance Bonus
• Friendly Environment

Job Title: Administrative Assistant Company: Everton Estate, a boutique Real Estate agency with a dynamic team of 10 Real Estate agents.

About Us: At Everton Estate, we pride ourselves on our personalized approach to real estate services. Our team is vibrant, fun-loving, and committed to delivering exceptional results for our clients.

Position Overview: We are currently seeking a meticulous, patient, organized, and efficient female Administrative Assistant to join our team. This role is pivotal in ensuring the smooth operation of our office and supporting our agents in delivering outstanding service to our clients.

Responsibilities:

1. Case Submission Management: Handle and process cases submitted by agents through our Sales Program, ensuring accuracy and timeliness.
2. Commission Monitoring: Maintain records of commission payable and collectible, reconciling accounts as necessary.
3. Filing and Database Management: Organize and maintain company filing systems, databases, and records to ensure easy access and retrieval of information.
4. Appointment Scheduling: Coordinate and schedule appointments for agents and clients, managing calendars efficiently.
5. General Administrative Support: Assist the Managing Director and team with any additional administrative tasks or projects as needed.

Qualifications:

• Previous experience in administrative roles, preferably in the real estate or related industry.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with real estate management/CRM software.
• Basic knowledge of accounting principles and practices is highly preferred.
• Strong organizational skills with keen attention to detail.
• Excellent communication and interpersonal abilities.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Professional demeanor and a positive attitude.

Benefits:

• Competitive salary and benefits package.
• Opportunities for professional growth and development within a supportive team environment.
• Work-life balance and a collaborative workplace culture.

How to Apply:If you are a motivated individual looking to join a dynamic team in the real estate industry, please submit your resume and a cover letter highlighting your relevant experience and why you would be a great fit for Everton Estate.

We are an equal opportunity employer and value diversity in our workforce. We are looking forward to welcoming the perfect match into our Everton Estate family.

Provide full assistance and support in HR functions and administrative work for a start-up department
Responsible in managing the full spectrum of R&D recruitment in technical roles hiring
Handle end-to-end staff onboarding and offboarding process
Execute and ensure accurate monthly payroll, including payroll reports and statutory submissions (CPF, IR8A,IR21, AIS and etc)
Ensure compliance and adherence of HR policies with local legal and statutory requirements
Administer of employees’ leave and manage government paid leave claims submissions (NS, Maternity, Childcare and etcl
Assist in planning, arranging, organizing and coordinating staff engagement activities
Administer monthly vendor payments including utilities, WIFI, water supplies and other ad-hoc purchase for office supplies
Assist in handling and manage general office administration including procurement of office and pantry supplies and stationary supplies
Manage claim by updating purchase and payment records
Provide support on other HR / administrative matters and ad-hoc duties as assigned
Job Requirements:Diploma/Higher/Graduate Diploma/Degree in Human Resources or related discipline
Minimum 3 years of HR working experience in start-up IT industry and equipped with strong experience in recruitment for R&D technical roles will be advantageous
Knowledge of employment act and local practices and regulations in Singapore
Fluent interpersonal communication skills with bilingual in English and Mandarin is required to liaise with the China HQ counterparts/personnel for work or project related matters
Hands-on, well organized, self-driven and able to work independently yet a good team player
Excellent multi-tasking skills to work in a face-paced environment
Good knowledge of MS Office (Word, Excel, Outlook and etc)
Able to commence on short notice will be an added advantage

Company information

Responsibilities:

o Monitors the production of our new equipment.

o Verifies the maintenance cost of our equipment located worldwide.

o Monitors and updates inventory details, including periodic test certifications.

o Prepares monthly report on fleet maintenance costing.

o Any secondary duties as assigned by the manager.

Qualifications

Fresh poly graduates with Diploma in Maritime Studies/Logistics of shipping discipline.

Others:

Candidates with 1 to 2 years related experiences may be considered.

Salary will commensurate based on the experience and qualifications.

Please submit resumes to john@oaktree.com.sg with the following details in MS Word format:

- Position applying for

- Current remuneration

- Expected remuneration

- Notice period

John Goh Meng Chye

EA License No : 06C4642

EA Reg No : R1102621

We regret that only shortlisted candidates will be notified.

1) Admin duties such as data entry, answered phone call, reply email, issuing invoice and quotation.

2) Apply and renew work passes and courses of employees

3) Organize insurance, roadtax, parking of company vehicle

4) Handle account transaction

5) Assits on other ad hoc duties

Job Description & Requirements

Admin Executive Job Description & Requirements

a) In-Charge all General secretarial duties in handling office administration

b) Updating database, data verification

c) Handling calls, emails, and messages when sales representatives are unavailable, answering customer queries, Preparing the quotaton

g) Any other duties when assigned

Job Requirements:
- Diploma or above
- Fresh graduates are welcome.
- Bilingual in English and Mandarin in order to communicate and engage with Mandarin speaking customers
- Willingness to learn & committed to accomplish datelines

Job Description

Provide administrative support to sales department

Handle purchasing and liaise with customers

Process delivery orders / invoices and other ad-hoc duties

Requirements:

ITE to diploma holders

Fresh is ok to apply can on the job training will be provided

Statement Of Purpose (Overall Purpose of Job)
A good team player to ensure the smooth daily operation of workshop and yard function by coordinating between mechanics, sales, customers, suppliers and management.

Major Duties & Responsibilities
(A) Specific :

• To arrange daily operation team schedule & needs.
• To laisse with sales, customers, suppliers and management.
• To update daily FMS data for operation and inventories.
• To update monthly LP renewal.

(B) General :

• To conduct every morning operations briefing.
• To ensure workshop and yard housekeeping.
• To cover sales duties when necessary.
• Other duties as assigned.

(C) Safety :

• Follow the safety procedures, rules and regulations.

Job Requirements
(A) Education, Qualifications & Special Training :

• GCE O level and above.
• Job holder without the above qualification but with relevant experience would be considered.

(B) Knowledge & Skills :

• Good computer knowledge.
• Good communications skills at different levels.
• Good interpersonal skills.

(C) Experience :

• Preferably with minimum 2 years of relevant working experience.

Admin (Full-Time/Part-Time)

· Brief Job Description:

- Calling existing clients and fix appointments for reviews and updates

- Preparation of documents and data entry

- Liaison with customers and partners

- Filing and data-imaging

- Reception duties

· Employment Type: Permanent Full-Time / Part-Time

· Salary: Commensurate with experience

· Start Date: Immediate

· Requirements:

- A Levels (minimum)

- Pleasant personality with good communication, interpersonal, problem-solving, presentation, and organizational skills

- Excellent Customer Service

- Proficient with Microsoft Office

- Work independently

- No experience required as training will be provided

If you are keen to learn, a team player, kindly send your resume to Jasmine +6591162788

We regret only shortlisted applicants will be notified

https://t.me/fastrecruitmentsg

Add this telegram group for more details of Work.

Responsibilities

• Answer phone calls and provide accurate and informative advice to help seekers so that they can make an informed decision
• Assist help seeker to register for Info Talk (physical or webinar), key info on physical Info talk attendees into excel spreadsheet & shred hard copies after input.
• Attend to walk in help seeker who needs assistance in completing the counselling request form or applying for documents online.
• Contact and follow up on help seekers for missing documents, data entry of client’s data into DMS, scan documents into DMS. Assist in scheduling appointments for Financial Counsellor and contractors according to guidelines.
• Prepare documents for and attend to client who comes for counselling.
• Prepare the attendance list and supporting documents for talks and workshops session.
• Escalate exceptional situations to supervisor's attention. Identify areas of concern and make suggestions for work improvement to Management.
• Maintain professional and cooperative working relationships with fellow colleagues (Inter and intra departments)
• Comply to SOP, workflow, organisational & regulators' policies and practices
• Adhere to CCS DPA policies including the execution of the PDPA’s SOP to ensure clients info is kept confidential. File documents and shred them when the retention period is due.
• Any other assignment by management

Admin (Full-Time/Part-Time)

· Brief Job Description:

- Calling existing clients and fix appointments for reviews and updates

- Preparation of documents and data entry

- Liaison with customers and partners

- Filing and data-imaging

- Reception duties

· Employment Type: Permanent Full-Time / Part-Time

· Salary: Commensurate with experience

· Start Date: Immediate

· Requirements:

- A Levels (minimum)

- Pleasant personality with good communication, interpersonal, problem-solving, presentation, and organizational skills

- Excellent Customer Service

- Proficient with Microsoft Office

- Work independently

- No experience required as training will be provided

If you are keen to learn, a team player, kindly send your resume to Jasmine +6591162788

We regret only shortlisted applicants will be notified

https://t.me/fastrecruitmentsg

Add this telegram group for more details of Work.