Total 247 Full-time Administrative / Clerical job vacancies in North Port,Port Klang

Help at Hand Support Services ‘HAHS’ is a specialist disability support provider that is passionate about helping empower our participants to live their best life. We provide support services to NDIS participants.

Head office – Bundoora VIC

Start Date: ASAP

Help at Hand Support Services ‘HAHS’ is a specialist disability support provider that is passionate about helping empower our participants to live their best life. We provide support services to NDIS participants throughout Melbourne.

The role: We have an exciting opportunity available for a Care Admin who is passionate about assist HAHS deliver great service to our clients.

Responsibilities include, but are not limited to:

Preparing and finalizing rosters for staff
Assist with screening applicants resumes and onboard new staff
Assisting care team in sourcing staff to fill shifts /rosters
Liaising daily with staff and clients
Liaise with the Care team and accounts team to ensure smooth client service.
Liaising with the Payroll team to ensure time sheet accuracy
Providing admin support to the HAHS Care team
Documentation of all interactions
Manage employee files
Other ad-hoc administration tasks as required

About You:

To be successful in this role you will possess the following skills:

Must have Police Check
Any level of experience in rostering and office admin or (HR preferred)
Good phone manner and confident on the phone
Ability to priortise tasks, time management and work well under pressure
Excellent written and verbal communication skills
Great attention to detail and an excellent level of accuracy
Exceptional customer service skills coupled with patience and commitment
The ability to build and maintain rapport with stakeholders
High computer literacy with experience using information management systems
Unrestricted working rights in Australia
Conscientious work ethic and time management skills

The rewards:

If you are looking to join a growing business that aims to be a contender in the healthcare industry and contribute to delivering a high level of NDIS services in Australia, then HAHS is for you. We are focused on our staff and it is foundation of what makes us a great company to be a part of.

Working for us will put you in a strong position with your career, with opportunities for growth and development

PURPOSE AND SCOPE:

Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Under direct/close supervision, performs a variety of basic and routine clerical and secretarial duties. These may include but are not limited to:
• Preparing and typing routine correspondence, form letters and reports
• Answering telephone & routing calls to the appropriate person,
• Greeting visitors and patients as applicable and conducting them to the appropriate location or person as needed.
• Setting up and maintaining filing systems and basic databases as applicable.
• Completing forms and reports as required by the various company offices and outside vendors and agencies.
• Recording the minutes of meetings and providing the resulting documents as necessary.
• Making copies of correspondence and other printed matter as required by manager.
• Preparing purchase orders using the appropriate software application.
• Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.
• Distributing incoming mail.
• Maintaining calendar and daily schedules.
• Scheduling appointments & arranging meetings.
• Maintaining inventory of the necessary office forms and supplies.
• Assisting with various basic personnel administrative functions as needed.
• Acting as backup to other clerical personnel in office as needed.
• Assists in the collection of Patient Statistical Profile and Continuous Quality Improvement Data.
• Assists with month-end reporting requirements
• Assists in auditing records for ongoing compliance with medical records standards.

• Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.

  • Prepares medical records for facsimile or mail related to travel, transplant, disability and others.
  • Organizes travel for patients by contacting and providing requested medical records.
  • Coordinates with transient patient paperwork.
  • Coordinates transfer placements and confirmations along with Clinical Manager.
  • Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.
  • Assist with medical appointment referrals and scheduling.
  • Assist with transportation coordination and referrals.
• Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART.
• Other duties as assigned.

Additional responsibilities may include focus on one or more departments or locations.  See applicable addendum for department or location specific functions.

 

PHYSICAL DEMANDS AND WORKING CONDITIONS:

• The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Day to day work includes desk and personal computer work and possible interaction with patients, facility staff and physicians. The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels.  May be exposed to infectious and contagious diseases/materials

EDUCATION:

• High School Diploma required

EXPERIENCE AND REQUIRED SKILLS:   

• Minimum 6 months relevant experience without a degree - 0-6 months experience with an Associate degree or secretarial school.
• Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred. Good verbal communication skills.
• Pleasant telephone manner.

EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity

 

Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.

EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity

 

Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.

The Role: We are seeking a motivated and experienced Administrative Officer to provide a high-level and broad range of administrative and clerical support to the Specialist Palliative Care Service North West. Reporting to the Nurse Unit Manager, this role encompasses a wide range of responsibilities including, but not limited to, provide reception, read more...

Click here to view more detail / apply for Administrative Officer (503129)

I am a fun loving, happy and vibrant teenage boy who is intelligent and sociable. I have complex health needs which mean I need support 24 hours per day with 2 Healthcare assistant s. My health needs include Epilepsy, PEG feed, tracheostomy, regular suctioning and physiotherapy. I am reliant on my team for all transfers using the equipment provided. In addition, I require support with all aspects of personal care and tasks of daily living. I enjoy going to school and socialising with family and friends. The ideal candidate needs to be fun loving, confident, assertive and a team player. You need to be able to establish a good relationship with my mum, who I live with. Be able to work in a team and follow instructions from a clinical lead. Previous health experience is essential.

You will need to commit to a 6-month probation/training period to become competent to support me. Full training will be provided. You need to be flexible and be able to work unsociable hours: Days, nights, weekends and bank holidays. You may also be required to support me in hospital settings or on holiday as required.

There are opportunities for full time hours (37.5 hours per week) as well as part time these are being paid at a rate of £14 per hour until fully competent and then £15 per hour week days, £16 per hour week nights and £17 per hour weekends.

5.6 weeks’ holiday is awarded per year as standard (pro rata for part time positions). Employees are also able to join the Company Pension scheme after 3 months’ service, subject to the rules of the scheme, as well as our Cash Back Health Plan after completion of a successful probation period.

If you are interested in applying please send a covering letter and your CV or please ring the office on: 0345 241 5565 to request an application form.

(The position is subject to an enhanced DBS disclosure and is exempt from the provision of the Rehabilitation of Offenders Act 1974)

Please be advised that decisions regarding applications and employment are made in conjunction with our client. Therefore, applications will be shared with them for consideration. We will anonymise all information provided to us to ensure your data is kept confidential prior to an offer of interview. You can view our privacy policy on our website: www.solosupportservices.co.uk/aboutus

Rullion Limited are currently working in partnership with a market-leading financial client who are now welcoming applications to join their team as a Customer Relationship Specialist.

Overview

As a Customer Relationship Specialist, you will be working in the Pay Out team to support the business. You will be working on two main computer systems to check pay outs being received by customers and ensuring that the systems have all the correct details inputted. You will need to be a computer savvy person, taking particular care in dealing with inputting and extracting information. You will also be working with a new application across asset finance and completing User Acceptance Testing (UAT) on the new system.

Essential/Desirable Experience:

• Experience of working in the finance industry
• Possibly worked within Hire purchases/Leases
• Worked in an office environment.
• Strong Attention to detail
• Computer savvy
• Data entry and validation

Education

GCSE's in Maths & English are essential.

Rullion is an equal opportunities employer.

Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants.

First point of contact for service users, family and carers, responding to a range of enquiries or concerns over the telephone. This may involved arranging for an interpreter. Service users have a range of mental health conditions and or learning disabilities. Processes referrals, letters, emails, reports for clinical staff and Team Manager ensuring appropriate action is taken on the trust patient system. Manages diaries and appointments for clinical staff. Provides comprehensive secretarial service to clinical staff and Team Manager within the team including any appropriate general office duties as required

DUTIES INCLUDE BUT ARE NOT LIMITED TO:

• Coordinates, establishes, and maintains computerized systems using Vista and personal computer systems.
• Recommends changes to software programs and/or manual procedures for utilization of the program to maximize applicability to Occupational Health needs.
• Documents status of new hires and employee clearances. Enters demographic data into Vista and OHRS as indicated (staff, students, new hires, transfers, volunteers). Incumbent prints Cumulative Vaccination records for employees.
• Serves as an alternate timekeeper for OH, and other ambulatory care services, providing accurate and timely documentation of timekeeping in VATAS for assigned T&Ls.
• Maintains surveillance and medical evaluation records, notifies employees when they are due for evaluations, and schedules appointments.
• Prepares, executes, and/or tracks program specific information such as tuberculosis control, blood borne pathogen exposure, worker injury, all medical surveillance programs, volunteer driver exams, and federal police exams.
• Follows applicable regulations and instructions regarding access to computerized files, release of access codes, etc., as set out in the computer access agreement that the employee signs.
• Assists services, managers, and other personnel in their efforts to follow guidelines for restricted duties placed on injured employees with input from Coordinator.

Work Schedule: Monday-Friday, 8:00am - 4:30pm
Position Description Title/PD#: Administrative Support Assistant (OA)-Ambulatory Care/PD067670
Physical Requirements: Work is primarily performed in an office setting but may require contact with medical center employees or their supervisors in other areas of the medical center. Site visits to other facilities will be required directed by the Administrative Officer of Chief of Ambulatory Care Service Line, in coordination with the OH Provider.

Starting at $39,272 Per Year (GS 5)

• Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents and reviews and finalizes correspondence/documents prepared by others in handwritten or electronic drafts. Composes and signs correspondence of a nontechnical nature in the supervisor's name or in own name as secretary.
• Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives. Screens incoming mail to identify what needs to be brought to the attention of the supervisor, referred to appropriate staff, rerouted to other organizations/ offices, or handled personally.
• Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits. Based upon knowledge of the organization and its programs and operations, refers telephone calls and visitors to appropriate staff or office.
• Maintains supervisor's calendar, coordinates meeting arrangements, and schedules meetings and/or conferences. Schedules appointments and meetings without prior approval in accordance with supervisor's policies and priorities, and coordinates with the supervisor as necessary.
• Performs other administrative and clerical work in support of the office/organization. Establishes, updates, and maintains office procedures and records of various types that may be needed or will assist in the efficient operation of the office.

Starting at $42,022 Per Year (GS 6)

The primary role of this position is to provide analysis, and resolution of a wide variety of complex management problems encompassing administrative and professional aspects for planning, execution and administration of health care services for the service line.

As a part of the Directorate's management team, the incumbent has administrative decision making authority, responsibility and accountability on issues affecting the clinical services. The incumbent collaborates with operations and program managers to ensure integrated goals and priorities for the clinical service are met. The incumbent is knowledgeable of overall DHA, VHA, BUMED/DOD, VISN, NMRTC and Medical Center goals, missions and priorities to assure a positive impact on all programs and resources. May be designated as a Approving Official or Alt Approval Official. The incumbent shares with the Directorate leadership the responsibility for the successful performance of the following functional areas, specifically with regard to customer satisfaction, quality of services provided and efficiency of service delivery:

Patient Safety: Over 36,000 patient encounters per year (FY 2022)
Operating Room Budget/Financial Performance: $7,280,000 Annual FCP budget. (FY2021)
Clinical Budget/Financial Performance: $1,300,000 Annual FCP budget. (FY2022)Annual Contracts and Lease Executed: $1,750,000 (FY2022)
Total Inventory Oversight: $7,200,000
Resources: FTEE in the service 56; Supervisory responsibility for 10 FTEE
Operational Planning & Execution
Access/Patient Flow: Over 9 Clinic Stop Codes per year {FY 2022)
Quality & Performance (NSO, VASQIP, Stop Light Report, SAIL)

Duties and responsibilities of position include, but not limited to the following:

Personnel Administration & Business Management Work (50%)

• Responsible for providing the Director of Surgical Services, with full information and specific recommendations concerning all administrative aspects required in sound and proper management concepts and determinations.
• Assists the Director of Surgical Services with the development of new policies, systems planning, monitoring and evaluation of systems, and development and implementation of the quality improvement plan.
• Provides administrative and technical support in the areas of fiscal planning, marketing, organizational development, customer satisfaction, resource management, safety planning and implementing all professional and administrative activities.
• Ensures the business plan contains specific; short term, and long term metrics and milestones that enable progress to be tracked measured.
• Provides advice to management and program personnel on budgetary and finance issues. As top advisor to management, provides budget management for major, unstable programs.
• Perform in depth analysis of stable work processes or service delivery practices to identify reasonable and efficient quality measurements tailored to the activity. Investigate and analyze adverse quality trends or conditions and· initiates corrective action

Budgeting, Financial and Resource Management Work (25%)

• Assists in the formulation and execution of the budgetary plans for the service which requires an accurate perception of immediate and long-range needs of the product line.
• Manages procurement and contracting for the department.

Administrative Management/Performance Management (25%)

• Serves as administrative resource to other health professionals within the Directorate of Surgical Services.
• Assists with Joint Commission mandated activities, including identifying important aspects of care, developing indicators which reflect current knowledge and clinical experience, establishing thresholds for evaluation, participating in the review process, evaluating and analyzing data, identifying opportunities to improve care, and initiating actions when problems arise.
• Provides administrative support to ensure customer satisfaction through education of staff and through researching and reviewing controlled correspondence for the Clinical Director such as patient complaints or congressional inquiries.
• Provides all reporting, evaluation, and requirements for the Clinical Directorate of Surgery associated with the accreditation of the organization.
• Coordinates special studies (including reports of survey) and review the technical and professional aspects of existing activities, which present problems of special concern.
• Assists in the strategic planning process and provide expert assistance in goal development, program planning, achievement, and evaluation.
• Responsible for assuring that adequate documentation of meetings is maintained.

Work Schedule: Monday-Friday, (7:30 am-4:00 pm)
Telework: Yes- no more than 1-2 days per week
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Officer - Business Manager/PD081540
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized

Starting at $92,279 Per Year (GS 12)

The primary role of this position is to provide analysis, and resolution of a wide variety of complex management problems encompassing administrative and professional aspects for planning, execution and administration of health care services for the service line.

As a part of the Directorate's management team, the incumbent has administrative decision making authority, responsibility and accountability on issues affecting the clinical services. The incumbent collaborates with operations and program managers to ensure integrated goals and priorities for the clinical service are met. The incumbent is knowledgeable of overall DHA, VHA, BUMED/DOD, VISN, NMRTC and Medical Center goals, missions and priorities to assure a positive impact on all programs and resources. May be designated as a Approving Official or Alt Approval Official. The incumbent shares with the Directorate leadership the responsibility for the successful performance of the following functional areas, specifically with regard to customer satisfaction, quality of services provided and efficiency of service delivery:

Patient Safety: Over 36,000 patient encounters per year (FY 2022)
Operating Room Budget/Financial Performance: $7,280,000 Annual FCP budget. (FY2021)
Clinical Budget/Financial Performance: $1,300,000 Annual FCP budget. (FY2022)
Annual Contracts and Lease Executed: $1,750,000 (FY2022)
Total Inventory Oversight: $7,200,000
Resources: FTEE in the service 56; Supervisory responsibility for 10 FTEE
Operational Planning & Execution
Access/Patient Flow: Over 9 Clinic Stop Codes per year {FY 2022)
Quality & Performance (NSO, VASQIP, Stop Light Report, SAIL)

Duties and responsibilities of position include, but not limited to the following:

Personnel Administration & Business Management Work (50%)

• Responsible for providing the Director of Surgical Services, with full information and specific recommendations concerning all administrative aspects required in sound and proper management concepts and determinations.
• Assists the Director of Surgical Services with the development of new policies, systems planning, monitoring and evaluation of systems, and development and implementation of the quality improvement plan.
• Provides administrative and technical support in the areas of fiscal planning, marketing, organizational development, customer satisfaction, resource management, safety planning and implementing all professional and administrative activities.
• Ensures the business plan contains specific; short term, and long term metrics and milestones that enable progress to be tracked measured.
• Provides advice to management and program personnel on budgetary and finance issues. As top advisor to management, provides budget management for major, unstable programs.
• Perform in depth analysis of stable work processes or service delivery practices to identify reasonable and efficient quality measurements tailored to the activity. Investigate and analyze adverse quality trends or conditions and· initiates corrective action

Budgeting, Financial and Resource Management Work (25%)

• Assists in the formulation and execution of the budgetary plans for the service which requires an accurate perception of immediate and long-range needs of the product line.
• Manages procurement and contracting for the department.

Administrative Management/Performance Management (25%)

• Serves as administrative resource to other health professionals within the Directorate of Surgical Services.
• Assists with Joint Commission mandated activities, including identifying important aspects of care, developing indicators which reflect current knowledge and clinical experience, establishing thresholds for evaluation, participating in the review process, evaluating and analyzing data, identifying opportunities to improve care, and initiating actions when problems arise.
• Provides administrative support to ensure customer satisfaction through education of staff and through researching and reviewing controlled correspondence for the Clinical Director such as patient complaints or congressional inquiries.
• Provides all reporting, evaluation, and requirements for the Clinical Directorate of Surgery associated with the accreditation of the organization.
• Coordinates special studies (including reports of survey) and review the technical and professional aspects of existing activities, which present problems of special concern.
• Assists in the strategic planning process and provide expert assistance in goal development, program planning, achievement, and evaluation.
• Responsible for assuring that adequate documentation of meetings is maintained.

Work Schedule: Monday-Friday, (7:30 am-4:00 pm)
Telework: Yes - no more than 1-2 days per week
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Officer - Business Manager/PD081540
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized

Starting at $92,279 Per Year (GS 12)

Major Duties to include but not limited to the following:

Performs duties related to the receipt, intake, scanning, indexing, quality control, destruction, and transfer of health and administrative information.

Assists with the control of all information arriving and leaving the file room.

Indexes each scanned document into a Structured Query Language (SOL) database which is accessed via CPRS (Computerized Patient Record System) and Graphical User Interface (GUI) tools; then connects each scanned document into the correct patient's CPRS record, to the appropriate Text Integration Utilities (TIU) document, assigns the appropriate document naming convention when applicable, creates a new note, and electronically signs the note created.

Sorts loose health record documents received daily, scans and indexes materials accordingly on a timely basis and within established guidelines.

Analyzes and researches numerous and varied medical and administrative reports received from non-VA health care facilities when making a determination as to how these documents are to be indexed.

Maintains a daily productivity spreadsheet of scanning and indexing activities.

Maintains a tracking system to follow up on missing, incomplete or unauthenticated documents to assure timely scanning.

Performs other related duties and special projects as assigned by CHIMS, direct supervisor or designee.

Work Schedule: 8:00am - 4:30pm, Monday - Friday
Telework: Not Authorized
Virtual: This is not a virtual position.
Position Description/PD#: File Clerk (OA)/PD019030
Financial Disclosure Report: Not required

Starting at $34,309 Per Year (GS 4)

Duties include, but may not be limited to the following:

• Processes incoming and outgoing materials such as correspondence} reports, memorandum, and other forms of written communication.
• Screens calls and personally answers calls when the requested information concerns routine and procedural requirements.
• Processes incoming and outgoing materials such as correspondence} reports, memorandum, and other forms of written communication.
• Performs the following types of duties: edits letters composes letters and reports} reviews correspondence for accuracy and completeness, prepares public presentation outlines} and develops standard or form letters and replies to inquiries.
• Screens publications} directives} correspondence} etc.} and brings items of significance from those publications to the attention of service line leadership as appropriate.
• Provides general calendar maintenance clerical services such as maintaining calendars and recording appointments} or arranging for meeting and small conference administrative details.
• Prepares as necessary meeting binders for scheduled meetings and events.
• Incumbent must successfully pass all required training to receive and maintain a Government Purchase Card.
• Incumbent will purchase needed office supplies and may make other purchases under the purchase threshold that are needed to support the Branch Clinic.
• Creates work orders as needed.
• As the principal timekeeper for time and attendance, incumbent must learn and stay abreast of complex rules and regulations governing time and attendance.
• Performs other duties as assigned.

Work Schedule: Monday-Friday 7:30am-4:00pm
Compressed/Flexible: Not available
Telework: Not available
Virtual: This is not a virtual position.
Position Description/PD#: Secretary (OA)/PD06233A
Relocation/Recruitment Incentives: Not authorized
Permanent Change of Station (PCS): Not authorized
PCS Appraised Value Offer (AVO): Not authorized
Financial Disclosure Report: Not required

Starting at $52,022 Per Year (GS 7)

Admin Scale 4 - Support Officer (Sc4)

Primary Job Function

The post holder will support the Senior Administrator and the administrative function within the Mental Health Service that form the NHS Foundation Trust to provide an effective and efficient administrative service. This role will work across both Islington Council and the NHS Foundation Trust and will need to use systems under both organisations and adhere to all relevant policies and procedures. The post holder will undertake the following tasks, including but not limited to.

Band 3

• To deal with all administrative duties to support the operation of the service.
• To be the first point of contact for users/providers/carers and other departments and deal with any situation which may arise in a friendly, polite and efficient manner.
• To cover the reception desk and provide on-site front of house duties.
• To deal with incoming messages/phone calls/emails.
• To manage the post and coordinate mail outs.
• To maintain properly documented case files, records and client information across a range of systems including LAS, RIO and EMIS.
• Maintain an efficient filing system for patient notes, ensuring confidentiality policies are adhered to.
• To ensure that all work carried out with sensitivity and awareness with the ability to undertake to identify and deal with a range of sensitive issues.
• To arrange, coordinate and attend meetings as necessary including the taking of minutes.
• To accurately type correspondence, summaries and other documents, both clinical and general, using audio and copy typing.
• Undertake data input/retrieval (from a range of sources) and document production using systems in use across both organisations.
• Maintain a number of internal service databases to a high standard.

• Excellent organisational skills to maintain office systems and arrange meetings.
• To provide, in conjunction with other administration staff, cross cover for other administrators/clinical support workers during periods of heavy work pressure or absence including working in other sites and covering front of house duties.
• To accurately maintain all relevant service user data systems in a timely manner in accordance with Trust and local authority standards.
• Responsible for maintaining supplies of stationery and other office consumables.
• Place and receipt orders and raise/process invoices as appropriate.
• To manage own workload, balancing conflicting demands that may arise.
• To undertake other duties commensurate to the grade of the post as designated by the Senior Administrator/Team Manager/Head of Service.

At Band 4, as well as delivering all aspects of the core role as outlined above, the post holder will also be expected to:

Band 4
• Undertake quality assurance/quality checking to ensure quality standards are maintained across the Service.
• Ability to be able to train and guide team members in office procedures.
• To prepare and edit presentations/reports using appropriate software packages.
• Deal with financial systems including invoices and petty cash in line with Trust and local standards.


Resources and Financial Management

1. Ensure at all times, that use of resources is linked to clear impact and measurable outcomes for service users, and that the need for support is kept under continual review and changed appropriately.
2. Comply with all resource and finance governance processes, cost controls and income maximisation in an ever-changing environment, fluctuating demands and priorities.
Compliance

3. Ensure legal, regulatory and policy compliance under GDPR, Health and Safety and in area of your specialism identifying opportunities and risks and escalating where appropriate.
4. To take lead on the teams input to Departmental quality assurance programmes and undertake audits when directed, sharing results and implementing action plans to improve the service.
5. To have an understanding of all relevant legislation and applying it in when needed in day-to-day work.
6. To carry out duties and responsibilities in accordance with the Council’s Health and Safety Policy and relevant Health and Safety legislation.
7. At all times to carry out responsibilities/duties within the framework of the Council's Dignity for all Policy. (Equal Opportunities Policy).


Team and Supervision

14. Attendance at meetings, case reviews, conferences, and training when directed, bring written or verbal reports and updates in line with good practice and policy.
15. To achieve agreed service outcomes and outputs, and personal development targets, as agreed with your supervisor.
16. To undertake training and constructively take part in meetings, supervision, seminars and other events designed to improve communication and assist with the effective development of the post and post holder.
17. To undertake duties as directly by Team Manager / Senior Administrator / Head of Service.

Qualifications / Experience:
Evidence of good general education to include GCSE.
Or
Equivalent in Maths & English
Experience of providing administrative support to individuals or teams.
Ability to take and produce high quality minutes in the support of meetings

Knowledge / Skills:

Intermediate level of computer skills including Microsoft Office packages and be prepared to learn other systems used as required.
Able to demonstrate good communication skills; both verbally and in writing.
Effective time management and organisational skills.
Accurate entry and retrieval of information on database systems.
Ability to co-ordinate and produce communications, documents and reports.

Hours Per Week: 35.00
Start Time: 09:00
End Time: 17:00
Pay Per Hour: £15.07
Location: Islington, North London

Should you wish to apply for this job opportunity, please send an up to date CV.

Legal Secretary

£21,450-£25,350, Ripon, office based, working hours 9am-5pm, 24 days holiday entitlement plus bank holidays, closed between Christmas and New Year.

We are currently recruiting a Legal Secretary or Assistant to join this well established firm of solicitors in Ripon. You will work in a small friendly team, providing legal administrative assistance to the fee earners. You will be specifically supporting one of the private client solicitors.

Responsibilities include:

• Copy and audio typing of letters, file notes, Wills, LPAs and some conveyancing forms
• Use of case management system to progress matters
• Opening files and preparing client care documentation
• Providing first class customer service and keeping clients informed at all stages
• Manage all incoming and outgoing post and delegate to fee earners
• Record all correspondence on the case management system
• Drafting legal documents and confidential letters, ensuring accuracy at all times
• Requesting searches and insurances from agents
• Assisting with incoming telephone calls and dealing with clients
• Dealing with financial aspects of the files
• Maintaining tidy and up to date files and prepare for archiving when necessary
• Scanning, photocopying and filing documents
• Provide cover for other secretaries and reception across the firm where necessary

This Legal Secretary role would suit someone who has worked in a similar environment, has previous experience working as a Legal Assistant, Secretary or Audio Typist. You will have good communication skills, will be organised and self motivated. You will ideally have experience or an understanding of legal procedures.

Requirements:

• Previous secretary experience
• Proven audio typing and dictation experience
• Proven experience as a Legal Secretary, preferably in private client services
• Strong organisational and multitasking skills
• Excellent written and verbal communication skills
• Attention to detail and accuracy in document preparation
• Ability to maintain confidentiality and handle sensitive information
• Knowledge of private client legal procedures and terminology preferred but not essential
• Legal qualifications would be a bonus

Join our team and contribute to providing exceptional legal services in the private client sector.

Please contact Nicola Wilson to discuss this Legal Secretary role further or to send a copy of your CV.

If this role sounds like the next step in your career please don't delay as we are short listing immediately for this position. Apply Today!

Due to the volume of applicants for this Legal Secretary if we have not contacted you within 14 days you may not have been successful for this position but please feel free to give us a call to discuss similar roles.

Travail has been established since 1977 and has branches nationwide. Our Harrogate branch was opened in 1995 and has five specialist consultants who each deal with different market sectors.

Working closely with candidates from all market sectors we are confident in matching the right people for the right jobs.

To apply for this or other similar roles in Harrogate, Knaresborough, Wetherby, Leeds, Ripon or York area please email us your CV.

Travail Employment Group Ltd is acting as an Employment Agency in relation to this vacancy.

• Utilize a variety of different manuals and policies to compose and correct errors in correspondence.
• Use automated data processing systems to support the administrative needs of the department.
• Arrange meetings and conference for the department staff.
• Assist staff in preparing travel orders using Defense Travel System (DTS).
• Perform receptionist duties during department operating hours.
• Initiate calls for information pertaining to administrative/office management matters.

Starting at $39,272 Per Year (GS 5)