Total 3,999 Full-time quality assurance executive job vacancies in Administrative / Clerical category in Malaysia

Responsibilities:

• Maintain executives' calendars, schedule appointments, meetings, and travel arrangements.
• Serve as a primary point of contact for internal and external communication, including screening phone calls, responding to emails, and drafting correspondence.
• Prepare and distribute memos, reports, presentations, and other documents as needed. Ensure accuracy and confidentiality of all documents.
• Coordinate and schedule meetings, conferences, and appointments. Prepare agendas, take minutes, and distribute meeting materials.
• Arrange domestic and international travel, including flights, accommodations, transportation, and visa requirements.
• Maintain office supplies, equipment, and facilities. Assist with office organization and layout as needed.
• Maintain accurate records and files, both electronic and physical. Ensure compliance with record retention policies.
• Handle sensitive and confidential information with discretion and professionalism.
• Address inquiries and resolve issues in a timely and efficient manner. Anticipate needs and proactively identify solutions.
• Provide administrative support to executives as needed, including project coordination, research, and special projects.

Requirements:

• Proven experience as an executive secretary or similar administrative role.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite and office management software.
• Ability to prioritize tasks and work independently with minimal supervision.
• Discretion and confidentiality in handling sensitive information.
• Attention to detail and accuracy in all work.
• Professional demeanor and interpersonal skills.
• Bachelor's degree or equivalent experience preferred.
• Experience with calendar management software (e.g., Microsoft Outlook, Google Calendar).
• Certification in administrative or secretarial studies.

• Location: Pioneer
• Mon-Fri (8am-5pm)
• AWS + VB

Responsibilities:

1. Responding to sales enquires, preparing sales quotations, and supporting sales activities (eg. cold calls) for Sales team.

2. Supporting Sales Team with documentation and requirements about Sales tender/RFQ

3. Liaise with Suppliers and/or Vendors to obtain prices and lead time.

4. Follow up with customers on quotes sent / customer orders and request

5. Tracking of inbound enquires and monitoring their progress

6. Update customer inventory report if required by the customer

7. Receive customer forecast and plan for buffer inventory

8. Receive customer PO and generate sales order /delivery order /invoice

9. Handle customers' documents for export shipment etc. issue billing, packing list, and shipping invoice

10. Ensure timely delivery of goods

11. Liaise and coordinate with logistics for goods picking, packing, and labeling

12. Maintain proper document filling and housekeeping

13. Other ad-hoc duties as and when assigned

Requirements:

- Professional Certificate / NiTEC / Diploma / Advanced / Higher / Graduate Diploma

We regret only shortlisted candidates will be notified.

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Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Lai Jun Leong (Cedric)

EA Personnel Reg No: R21102891

Admin Executive

• Mon to Fri, 8:30am to 6.15pm
• To provide support to sales team
• Assist in delivery orders and invoices including adhoc duties give by supervisor
• Liaise with clients' purchases

If you are:-

• ITE / Diploma holders
• Keen to work in North side
• Willing to learn

Entitlements:-

• Covered Medical Insurance
• AWS and Bonus depends on Company Performance
• Company Transport pick up

Responsibilities

• To provide administrative support to the Facilities Management team.
• To provide basic financial & accounting support to the Facilities Management team.
• To support in all necessary licences & certificates renewal from the relevant authorities & any other adhoc duties as assigned.
• To perform operation administrative duties & prepare operation reports to client.
• To maintain & upkeep documents, records & filing proper document inventory.
• To manage & raise purchase requisition, purchase orders, accruals, process & follow up on claims and invoices by service providers.
• To coordinate with HQ admin & finance departments for monthly invoicing & payment.
• To keep proper records for all monies collected & expenditure in relation to the management & maintenance of properties.
• To support in all necessary licences & certificates renewal from the relevant authorities and any other adhoc duties as assigned.

Requirements

• At least a diploma in administration or relevant field

Job Description

• Maintain and update calendar to ensure good time management on scheduling of meetings, conferences and any other business/personal appointments.
• Manage business travel support such as the arrangement of flights and accommodation bookings, airport transfer, visa documentation, and planning of travel itineraries in accordance with business and meetings schedules etc.
• To take down and transcribe the minutes of meetings

Requirements

• Bachelor’s degree in business administration or equivalent experience.
• Minimum 2 years working experience in the executive office.
• Proficient with Microsoft Office.
• Excellent verbal and written communication skills.
• Bilingual in English and Mandarin in order to communicate with Mandarin speaking associates.

Responsibilities:

• Handle customers email / phone enquiries / Whatappt
• Coordination of schedules
• Good communication skills / Good Customer Relationship Skills
• Preparing official quotation
• Provide general/administrative support for teams
• Maintenance customers lists
• Familiar with appointment booking with customers - operational maintenance and contract management.

Job Type: Full-time , Monday to Sat (Alternate Sat) 9am to 6pm

5 days work week

Location: Near Harbourfront MRT

• Managing appointments, scheduling and coordinating of meetings, travel arrangements, managing office contractors, answering phone calls, greeting and providing refreshments to visitors and etc
• Assist with general administrative support such as processing correspondence and letters, photocopying, printing, scanning, typing, couriers
• Manage the contact and mailing list
• Handling front desk duties such as attending to deliveries / walk-in inquiries
• To attend to all visitors and offer them assistance whenever necessary
• Responsible for reminding of important tasks and deadlines
• Maintain and upkeep of pantry & office stationery
• Book and set up office equipment for meeting
• Record minutes of all meeting
• Prepare presentations and reports
• Maintain and manage calendar and ensure effective coordination and scheduling
• Reservations of lunch or meeting venues for HOD and management
• Manage travel arrangements such as booking of air tickets, visas and accommodation for all management and staff as per the Company’s procedures
• Support HR in company events
• Ensure office facilities are in order and the office environment is kept clean and tidy
• Any other ad-hoc duties as assigned by the direct superior

Chan Chee Meng

07C3069
R1110620

Job Highlights

• Permanent Position
• Competitive salary and benefits package
• Great opportunities for learning & career advancement
• Transport provided at Lakeside MRT

Responsibilities:

• Supervise and coordinate administrative activities to ensure smooth office operations.
• Manage office supplies inventory and place orders as necessary.
• Oversee maintenance of office equipment and facilities.
• Handle incoming and outgoing communications, including phone calls, emails, and correspondence.
• Draft and proofread documents, letters, and other communications.
• Maintain and update company databases and filing systems.
• Ensure accuracy and confidentiality of company records and information.
• Assist in planning and coordinating company events, meetings, and conferences.
• Arrange logistics, such as venue booking, catering, and audiovisual equipment setup.
• Collaborate with other administrative staff to accomplish organizational goals.
• Provide support to other departments as needed.

Requirements:

• Minimum 1-year relevant working experience, including in admin or accounts assistant/executive roles
• Proactive Fast learner with a tremendously positive attitude
• Dedicated, detail-oriented and efficient
• Adaptable and Able to work with minimal supervision
• Patient listener with excellent communication skills
• A flair in using new software will be added advantage
• Highly proficient in Microsoft Office tools like Microsoft Excel, Word, Powerpoint

Job duties:

· Able to work on Weekend/PH

· Able to follow company's schedule to carry out cleaning duties and supervision (multiple locations)

· Able to work outdoor and under sun

· Supervise, manage and control operations daily activities.

· Manage and handle client feedback and on-site incidents

· Monitor and ensure smooth running of daily manpower operations, arrange for replacement of staff as and when necessary

· Manage equipment and supplies inventory and replenishment as and when necessary

· Planning and ensuring orientation for all new staff and job sites

· Cleaning tasks such as drains clearing, dusting, mopping, sweeping, waxing floors and vacuuming

· Cleaning spills, broken glass and other messes up as quickly as possible

· Carry out heavy cleaning tasks and special projects when required.

· Execute, and manages the general cleaning process, monitoring cleaning logistics and supervising other cleaners

· Require hands-on with cleaners

· Perform and meet the cleanliness and hygiene standard in assigned areas and cover manpower whenever required (eg. staff on leave/MC/absent).



Requirements:

· Prior experience in operations in cleaning is highly preferred.

· Experience in cleaning will be an advantage.

· Committed and responsible team player with good personality.

· Diligent attitude and willing to learn.

· Self-driven, Independent and resourceful.

· Strongly oriented towards service level

Admin (Full-Time/Part-Time)

· Brief Job Description:

- Calling existing clients and fix appointments for reviews and updates

- Preparation of documents and data entry

- Liaison with customers and partners

- Filing and data-imaging

- Reception duties

· Employment Type: Permanent Full-Time / Part-Time

· Salary: Commensurate with experience

· Start Date: Immediate

· Requirements:

- A Levels (minimum)

- Pleasant personality with good communication, interpersonal, problem-solving, presentation, and organizational skills

- Excellent Customer Service

- Proficient with Microsoft Office

- Work independently

- No experience required as training will be provided

If you are keen to learn, a team player, kindly send your resume to Jasmine +6591162788

We regret only shortlisted applicants will be notified

https://t.me/fastrecruitmentsg

Add this telegram group for more details of Work.

Company Overview:

Maison de L’Asie is a rising star in the Asian fragrance scene, dedicated to crafting exquisite scents that captivate the senses. Our passion lies in delivering high-quality, innovative fragrances that create delightful olfactory experiences for our valued customers.

About the Role:

We're on the hunt for a talented and detail-oriented Administrative Executive to join our vibrant team. This key role involves providing crucial support to both the operations and business development teams.

Key Responsibilities:

As an Admin Executive, you will play a pivotal role in supporting both operations and business development functions. Your responsibilities will include:

1. Office Operations:Manage day-to-day office operations, ensuring smooth functioning and efficiency.
   Oversee administrative tasks such as office supplies procurement, maintenance, and vendor management.
   Coordinate office logistics, including scheduling meetings, handling correspondence, and maintaining expense records.
   Assist Operations team with preparation of shipping and logistics documents, liaising with logistics partners to ensure timely shipment of products and/or clearance of customs
   
2. Business Development Support:Assist the sales and business development team to prepare order forms, invoices as well as maintain sales records across retail partners and direct to customer orders
   Collaborate with the business development team to prepare contracts.
   Assist BD team to organize events, workshops, and promotional activities to enhance brand visibility
   Assist BD team in the application of Grants applications
   
3. Coordination and Communication:Liaise with various departments to facilitate effective communication within the organisation, ensuring information flow and timely updates.
   Coordinate travel arrangements, meetings, and appointments for executives.
   
4. Data Management and Reporting:Maintain accurate records, databases, and files across the teams
   Prepare regular reports on office operations, expenses, and business development activities.
   
5. General Administrative Tasks:Handle incoming calls, emails, and inquiries.
   Assist in HR-related tasks, such as onboarding new employees and maintaining personnel records.
   Support financial processes, including expense tracking and invoice management.
   

Qualifications and Skills:

To excel in this role, the ideal candidate should possess:

• 3-5 years of Operations and Administrative experience, preferably in a similar industry.
• A Diploma or Degree in Accountancy, Business Administration or Project Management is preferred (or equivalent).
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with diverse teams.
• Flexibility to work European and US hours on days when required.
• Willingness to work in a hybrid work arrangement
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with warehouse management software (a plus).
• A detail-oriented approach and a commitment to accuracy and efficiency.

Reporting Structure:

The Admin Executive will report directly to the CEO / Founder of Maison de L’Asie.

Job Description:

• Acting as the administrative point of contact between the executives and internal/external clients.
• Undertaking the tasks of receiving calls,taking messages and routing correspondence.
• Handling executives' requests and queries appropriately.
• To perform the full spectrum of coordination and administrative duties, including invoicing, data entry, document filling, overseeing goods flow, etc.
• Efficient document management such as printing and filling of the documents.
• Assist with day-to-day operations of office.
• Monitoring of office supplies.
• Handle accounts payable function.
• Other administrative duties as assigned by supervisor/dorm manager.

Requirements:

• Good Computer literacy and proficient in Microsoft Office
• Responsible, proactive, show initiative to learn and adapt to changes.

Working Hours: 5.5 work week, office hours

Admin (Full-Time/Part-Time)

· Brief Job Description:

- Calling existing clients and fix appointments for reviews and updates

- Preparation of documents and data entry

- Liaison with customers and partners

- Filing and data-imaging

- Reception duties

· Employment Type: Permanent Full-Time / Part-Time

· Salary: Commensurate with experience

· Start Date: Immediate

· Requirements:

- A Levels (minimum)

- Pleasant personality with good communication, interpersonal, problem-solving, presentation, and organizational skills

- Excellent Customer Service

- Proficient with Microsoft Office

- Work independently

- No experience required as training will be provided

If you are keen to learn, a team player, kindly send your resume to Jasmine +6591162788

We regret only shortlisted applicants will be notified

https://t.me/fastrecruitmentsg

Add this telegram group for more details of Work.

Perform office administrative duties including:

- Answering phone calls and respond to client queries/requests via phone, WhatsApp and email.

- Printing, filing and scanning of documents.

- Registration of locum nurses, processing forms and submitting payments.

- Drawing up monthly duty rosters for locum nurses.

- Liaising with building managment on office maintenance and infrastructure upkeep.

- Arranging transport pickup and delivery of medical equipment to and fro patient's address.

- Invoicing clients and following up on payments.

- Medical supplies procurement and stock management.

- Handling staff claims reimbursement and payments to suppliers.

- Preparing files and documents for quarterly financial audits.

- Maintaining office cleanliness and upkeep.

Possessing accountancy qualification / background is an advantage.

Previous similar work experience in clinic/hospital setting is an advantage.

Our Client:

Our client is one of the largest Japanese Trading companies, known for various products as well as business investment regionally.

The Responsibilities:

• Provide full secretarial support to the Chief Regional Officer (CRO)/General Manager (GM) in daily duties and affairs, in relation to managing the Branch Offices and subsidiaries in the Asia-Oceania region
• Maintain and update CRO/GM’s calendar to ensure good time management on scheduling of meetings, conferences and any other business/personal appointments
• Manage business travel support such as arrangement of flights and accommodation bookings, airport transfer, visa documentations and planning of travel itinerary in accordance business meetings schedule etc.
• Manage the accounting documentations for the Executive Management but not limited to, handling payment processing, expense calculation, preparing payment disbursements via the accounting system and record keeping of payment/receipt transactions
• Provide administrative and logistics support such as arrangement of transportation, accommodation, restaurant or office meeting room booking etc. for regional internal and external business functions/events
• Support to receive guests and arrange for business lunches/dinners or any other related logistics matters
• Maintain good relationship with internal/external stakeholders at all levels for effective communications; including closely liaise with company drivers to coordinate for Management’s daily transportation matters
• Manage department assets and office miscellaneous items for the Management’s Office
• Maintenance of CRO/GM’s residence, including managing possible faults within the residential premise
• Provide support to maintain the administrative documentations system for the Management such as record keeping of confidential/important documents etc., handle any sensitive and confidential information with utmost professionalism and discretion
• Any other ad-hoc administrative tasks to be assigned

The Requirements:

• Minimum Bachelor’s Degree in Business Administration or equivalent
• Minimum 5 years of working experience in Secretarial/Executive Assistant role
• Proficiency in Japanese language to communicate effectively with the Head Offices in Tokyo, as well as both local and expatriate staff in the branch offices and subsidiary companies
• Proficient in MS Office applications and SAP accounting systems

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Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep.

JO Reference: 106170