Total 10,485 Junior Executive level Administrative / Clerical job vacancies

RESPONSIBILITIES:
 Responsible for monthly payroll which include processing of statutory payments
- Overall management of day to day attendance & tardiness
- Verify and Administer medical claims, leave entitlements, allowance, overtime, commissions, claims etc as per company policy and guidelines
- Attend to matters related to workplace behavior and counseling of employees. To document and ensure recordkeeping of employer actions as required by Labour Law
 - Organizing and storing paperwork, documents and computer-based information
- To advertise job vacancy in online job portal, and social media as required
- To handle all foreign worker matters. (Immigration, FOMEMA & Embassy)
- To assist on foreign workers accommodation arrangement and their welfare.
- To assist on liaising with all government bodies on related matters.
-  Assist in recruitment.
- Maintain and update training records
- Any other administrative tasks as assigned by the superior.

QUALIFICATIONS:
* Candidate must possess at least SPM/ Diploma/Degree
* Knowledge of labor laws, industrial relations, other statutory regulations will be an added advantage
* Proficient with UBS payroll systems
* At least 2 years of working experience in HR/admin 
* Required language(s): Chinese, English, Bahasa Malaysia.
* Preferably able to communicate in Mandarin and English.
* Task-oriented, self-motivated, detail minded.
* Mature, resourceful, communication and interpersonal skills.
* Able to work independently

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Casual dress code
• Free snacks / Happy hours
• Personal leave

職位描述摘要：

1. 前台

• 操作學校電話，確定呼叫目的，監控和轉接呼叫，並以適當且有效的方式傳遞訊息。
• 歡迎、登記和接待所有利益相關者，包括學校官員、工作人員、家長、學生和訪客。
• 定期檢查並回覆收到的郵件。這包括轉發訊息、安排約會和發出提醒。
• 滿足學生和家長的前台請求，包括管理文具採購、校服訂單和學校設備借用。

2. 主要行政職責

• 為一系列辦公功能提供支持，包括影印、列印、層壓和辦公用品管理。
• 管理學校資料庫以確保其更新且準確。
• 管理每天的學生出勤記錄。
• 協助向相關政府部門提交任何正式文件。
• 協助為員工訂購和補充辦公室和食品儲藏室用品並保持充足的庫存。
• 協助維護辦公設施和設備，並在需要時致電服務提供者。
• 確保內部人員或外部承包商/供應商及時有效地安排和執行定期維護任務/服務。
• 在需要時，在不干擾其他主要任務的情況下，協助解決較小的 IT 問題。

3. 活動支持

• 協助佈置會議室，組織會議的各個方面，並在必要時安排餐飲。
• 協助準備學校活動，包括但不限於咖啡早晨、家長會和 IGCSE 資訊會議。
• 根據需要，協助為學校旅行、活動、短途旅行、展覽等提供後勤支援、場地預訂和交通安排。

工作要求

候選人必須：

• 表現出適應能力和學習意願。
• 擁有強烈的職業道德和專業態度。
• 較強的人際互動、組織和解決問題的能力。
• 處理多項任務和優先事項的能力很強。
• 擁有任何相關領域的學位（至少 2:1 二等榮譽學位）。
• 高水準的英語程度。
• 能夠獨立工作並適應快節奏的環境。
• 較強的電腦知識技能。

可根據要求提供詳細的職位說明。請發送電子郵件至 hr@havil.edu.my。

津貼和福利

• 員工股權
• 津貼（旅費、交通費等）
• 附近的公共交通
• 中心位置
• 休閒著裝要求
• 定期團隊活動
• 公司旅行
• 開放文化
• 個人發展機會

職位描述

• 確保正確維護記錄、文件和歸檔以支援所有會計分錄。
• 協助月結、日記帳調整、準備結帳報告、協助審計和稅務事宜。
• 處理日常會計職能和每月結帳活動，包括準備和處理月末日記帳、盤點報告。
• 管理工資系統和管理任務
• 與各部門以及客戶保持良好的溝通
• 為團隊提供支援以及分配的任何其他臨時職責。

要求

• 至少 1 年相關領域的工作經驗
• 相關領域的最低文憑/學士學位
• 優秀的溝通技巧，以結果為導向，充滿活力，足智多謀，自我激勵，組織良好，並具有出色的人員管理技能。
• 能夠使用SQL軟體是額外的優勢

津貼和福利

• 事假
• 開放文化

Job Description:

• Manage end-to-end recruitment processes, including sourcing candidates, conducting interviews, and making job offers.
• Assist in performance management processes and employee development initiatives.
• Administer employee benefits programs and handle benefits inquiries.
• Administer compensation and benefits programs.
• Maintain HR records, generate reports, and ensure data accuracy.
• Letter preparation and documentation.
• Conduct employee relations activities, including conflict resolution.
• Perform office administration tasks.
• Other HR functions or ad hoc tasks as per required by the superior.

Job Specifications:

• Education: Diploma or Bachelor's degree in Human Resources, Business, or a related field required;
• Fresh graduate is welcome to apply.
• Preferably Experience: 1-3 years of HR experience.
• Good command of spoken and written English, Mandarin and Bahasa Malaysia
  
  

Perks & Benefits

• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities

Responsibilities:

• Answer and direct phone calls.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Write and distribute email, correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• Maintain contact lists.
• Book travel arrangements.
• Submit and reconcile expense reports.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

Requirements:

• Proven experience as an administrative assistant, virtual assistant or office admin assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Excel in MS Office (MS Excel and MS PowerPoint, in particular).
• Good time management skills and the ability to prioritize work.
• Attention to detail and problem solving skills.
• Strong written and verbal communication skills.
• Possess at least Diploma in Business Administration or relevant field; additional qualification as an Administrative assistant or Secretary will be a plus.

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

Job Description:

• Manage end-to-end recruitment processes, including sourcing candidates, conducting interviews, and making job offers.
• Assist in performance management processes and employee development initiatives.
• Administer employee benefits programs and handle benefits inquiries.
• Administer compensation and benefits programs.
• Maintain HR records, generate reports, and ensure data accuracy.
• Letter preparation and documentation.
• Conduct employee relations activities, including conflict resolution.
• Perform office administration tasks.
• Other HR functions or ad hoc tasks as per required by the superior.

Job Specifications:

• Education: Diploma or Bachelor's degree in Human Resources, Business, or a related field required;
• Fresh graduate is welcome to apply.
• Preferably Experience: 1-3 years of HR experience.
• Good command of spoken and written English, Mandarin and Bahasa Malaysia
  
  

Perks & Benefits

• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities

職位描述：

• 管理端到端招募流程，包括尋找候選人、進行面試和提供工作機會。
• 協助績效管理流程和員工發展計畫。
• 管理員工福利計劃並處理福利查詢。
• 管理薪資和福利計劃。
• 維護人力資源記錄、產生報告並確保數據準確性。
• 信件準備和文件。
• 進行員工關係活動，包括解決衝突。
• 執行辦公室行政任務。
• 上級要求的其他人力資源職能或臨時任務。

職位規格：

• 教育背景： 需要人力資源、商業或相關領域的文憑或學士學位；
• 歡迎應屆畢業生申請。
• 經驗優先：1-3年HR工作經驗。
• 良好的英語、華語和馬來語口語和書寫能力
  
  

津貼和福利

• 醫療保險
• 事假
• 開放文化
• 個人發展機會

職責：

• 接聽和轉接電話。
• 組織和安排約會。
• 規劃會議並記錄詳細會議記錄。
• 撰寫和分發電子郵件、通訊備忘錄、信件、傳真和表格。
• 協助準備定期報告。
• 開發和維護歸檔系統。
• 更新和維護辦公室政策和程序。
• 訂購辦公用品並研究新交易和供應商。
• 維護聯絡人清單。
• 預訂旅行安排。
• 提交並核對費用報告。
• 為訪客提供一般支援。
• 充當內部和外部客戶的聯絡點。
• 與行政和高級行政助理聯絡，處理高級經理的請求和詢問。

要求：

• 擁有豐富擔任行政助理、虛擬助理或辦公室管理助理的經驗。
• 了解辦公室管理系統和程序。
• 印表機和傳真機等辦公設備的使用知識。
• MS Office 中的 Excel（特別是 MS Excel 和 MS PowerPoint）。
• 良好的時間管理技能和決定工作優先順序的能力。
• 注重細節和解決問題的能力。
• 較強的書面和口頭溝通能力。
• 至少擁有工商管理或相關領域的文憑；行政助理或秘書的額外資格將是一個優勢。

津貼和福利

• 事假
• 開放文化
• 個人發展機會

Summary Job Description:

1. Front Desk

• Operate the school telephone, determine the purpose of calls, monitoring and transferring calls, and delivering messages in an appropriate and efficient manner.
• Welcome, register, and host all stakeholders including school officials, staff, parents, students, and visitors.
• Regularly check and respond to incoming mail. This involves forwarding messages, arranging appointments, and giving reminders.
• Attend to front desk requests from students and parents including managing stationery purchases, uniform orders, and loan of school equipment.

2. Key Administrative Duties

• Provide support for a range of office functions including copying, printing, laminating, and management of office supplies.
• Manage the school database to ensure that it is updated and accurate.
• Manage daily student attendance record.
• Assist in the submission of any official documents to the pertinent government departments.
• Assist in ordering and replenishing office & pantry supplies for staff and maintain adequate stocks.
• Assist in the maintenance of office facilities and equipment, and calling service providers when needed.
• Ensure that regular maintenance tasks/services are scheduled and conducted in a timely and efficient manner by in-house personnel or external contractors/vendors.
• Assist with resolving minor IT issues as and when needed and if not interfering with other main tasks.

3. Event Support

• Assist with meeting room setup, organize all aspects for meetings and arrange catering when necessary.
• Assist in the preparation for school events which include, but are not limited to the Coffee Mornings, Parent-Teacher Meetings and IGCSE Info Sessions.
• Assist with providing logistical support, venue booking, and transportation arrangements for school trips, events, excursions, exhibitions, etc, as and when needed.

Job Requirements

Candidates must:

• Demonstrate adaptability and willingness to learn.
• Possess a strong work ethic and professional attitude.
• Strong interpersonal, organisation, and problem-solving skills.
• Strong ability to juggle multiple tasks and priorities.
• Possess a degree in any relevant field (min 2:1 upper-second class honours).
• High level of English proficiency.
• Ability to work independently and adapt to a fast-paced environment.
• Strong computer literacy skills.

A detailed job description is available upon request. Please send an e-mail to hr@havil.edu.my. 

Perks & Benefits

• Employee equity
• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Central location
• Casual dress code
• Regular team activities
• Company trips
• Open culture
• Personal development opportunities

職責：

• 接聽和轉接電話。
• 規劃會議並記錄詳細會議記錄。
• 撰寫和分發電子郵件、通訊備忘錄、信件、傳真和表格。
• 協助準備定期報告。
• 開發和維護歸檔系統。
• 更新和維護辦公室政策和程序。
• 訂購辦公用品並研究新交易和供應商。
• 維護聯絡人清單。
• 提交並核對費用報告。
• 為訪客提供一般支援。
• 充當內部和外部客戶的聯絡點。

要求：

• 擁有豐富擔任行政助理、虛擬助理或辦公室管理助理的經驗。
• 了解辦公室管理系統和程序。
• 印表機和傳真機等辦公設備的使用知識。
• MS Office 中的 Excel。
• 良好的時間管理技能和決定工作優先順序的能力。
• 注重細節和解決問題的能力。
• 較強的書面和口頭溝通能力。

津貼和福利

• 事假
• 公積金和社險

工作職責：

• 準備變更訂單工作和報價的數量。
• 出席客戶詢問及預約，了解並滿足客戶的需求
• 確保及時報告專案工作進度並向工程師報告。
• 確保我們的安裝、維修和/或維護工作按照工作計劃進行
• 規劃、協調、監督和監控現場工作，並確保現場人員遵守公司規章制度。
• 研究資訊以根據需要支援其他團隊和部門。
• 追蹤並報告專案進度。
• 有效率、及時地完成工程師和經理分配的任何任務。
• 有序、有效率地執行工程師和經理分配的其他職責。
• 更新並協助正在進行的工作。
• 填寫文件

職位要求及偏好：

• 候選人必須至少獲得任何領域的 SPM 或文憑。
• 良好的溝通能力，Microsoft Office知識
• 能夠根據公司需求建立和管理任務優先清單。
• 能夠在合理的時間內定義問題、收集數據、確定事實並解決差異。
• 最受歡迎會講國語
• 歡迎應屆畢業生申請！

作為公司福利的一部分，我們為合格的候選人提供以下福利：

1）第13個月工資，

2) 獎金和激勵

3）津貼

4）醫療保險

Job responsibilities: 

• Prepare quantity for variation order works and quotation.
• To attend customers enquiries and appointment to understand and satisfy the need of customers
• Ensure timely reporting on project work progress and reports to Engineer.
• Ensure our installation, servicing and / or maintenance works are according to work schedule
• Plan, coordinate, supervise and monitor works at site & ensure site personnel following of company rules & regulations.
• Research information to support other teams and departments as needed.
• Keep track of and report on project progress.
• Complete any tasks assigned by the Engineer & Manager in an efficient and timely manner.
• Perform other duties assigned by the Engineer & Manager orderly and efficiently.
• Update and assist in Work in progress.
• To do filling for the documents

Job requirement and preferences:  

• Candidate must at least process SPM or Diploma in any field.
• Good communication correspondences skills, Microsoft office knowledge
• Able to create and administer task priority list based on company needs.
• Ability to define problem, collect data, establish facts and resolve discrepancies in reasonable amount of time.
• Mandarin speaking are most welcomed
• Fresh graduate are welcomed to apply!

As part of company benefits, we do provide the following to qualified candidates:

1) 13th month salary,

2) Bonuses and Incentive

3) Allowance

4) Medical insurance 

職責：

• 負責行政管理制度的製定、實施與修訂
• 負責一般文書工作，例如填寫、資料輸入並為管理層提供行政支援。
• 一般辦公室工作，包括文件、填寫、信件等。
• 為辦公室工作人員接聽電話、查詢、傳播資訊以及快遞文件提供支援。

要求：

• 擁有豐富擔任行政助理、虛擬助理或辦公室管理助理的經驗。
• 了解辦公室管理系統和程序。
• 印表機和傳真機等辦公設備的使用知識。
• MS Office 中的 Excel（特別是 MS Excel 和 MS PowerPoint）。
• 良好的時間管理技能和決定工作優先順序的能力。
• 注重細節和解決問題的能力。
• 較強的書面和口頭溝通能力。
• 至少擁有工商管理或相關領域的文憑；行政助理或秘書的額外資格將是一個優勢。

津貼和福利

• 附近的公共交通
• 中心位置
• 休閒著裝要求
• 免費小吃/歡樂時光
• 事假
• 開放文化
• 個人發展機會

義務與責任：

• 執行並適當實施全方位的人力資源職能、薪資和
  總部和分支機構的招聘處理。
• 負責及時法定付款（例如EPF、SOCSO、EIS、HRDF、PCB等）、新員工登記、更新員工記錄。
• 更新和維護員工記錄並確保所有員工檔案
  得到有效更新和管理。
• 負責公司的秘書和行政工作，包括與公司秘書聯絡以取得公司文件。
• 必要時準備和修改人力資源信函和相關文件，即僱傭合約、續約合約等。
• 交叉檢查並核實加班申請。
• 處理總部辦公室的一般行政職責（例如辦公室維護、處理傳入郵件/快遞、文具、印刷、辦公室飲用水供應、保險/路稅更新、許可證申請和更新等），並為分支機構提供支援公司。
• 管理公司電子郵件，必要時接聽電話。
• 維護並填寫總部和分支機構的租賃協議（如適用）等。
• 協助信用調查、文件蓋章以及維護
  記錄。
• 在適用的情況下與外部供應商聯絡（報價的辦公設備供應商、分公司等）。
• 必要時支援其他部門。
• 不時分配的任何其他職責。

資格和技能：

• 候選人必須至少擁有學士學位/研究生文憑或同等學歷；
• 至少1-2年相關領域的工作經驗；
• 注重細節；
• 良好的團隊合作精神，願意學習；
• 良好的溝通能力；
• 具備電腦知識及人力資源軟體、Microsoft Office 等能力。

備註 : 地點: 吉隆坡 (鄰近公共交通樞紐)

津貼和福利

• 年假
• 病假
• 專家小組診所
• 開放文化

Job Descriptions:
   

• Lead or assist the Head of Company Secretarial in all aspects of company secretarial work, duties and ensuring compliance with the Companies Act 2016, other relevant statutory and regulatory requirements.
•  Update and maintain all statutory records and books including but not limited to compliance with Companies Act, 2016, other law and requirement. 
• Responsible for the preparation of resolutions, annual return, minutes of meetings and other corporate secretarial documents.   
• Assist in coordinating and arrange submission of documents to Suruhanjaya Syarikat Malaysia (SSM) including MyCOID submission.  
•  Liaise with accounts department (namely Client, Accounts, Audit, Tax, Lawyer, Banker, etc), the Companies Commission of Malaysia and other relevant Regulators.   
• To carry out any other duties as directed by the Management.

Requirements:
 

• Candidate must possess ICSA / MIA qualification / Diploma / Degree in Corporate Administration / Legal / Secretarial Practice / Business Administration or equivalent.   
• Minimum One (1) year relevant working experience will be an advantage.  
• Excellent spoken and written Bahasa Malaysia and English. Mandarin is an added advantage.  
•  FAMILIAR & EXPERT with the Companies Act 2016, SSM and other relevant statutory and regulatory requirements will be an advantage.  
•  Able to work under pressure in a fast-paced environment, multi-task, responsible and hardworking. Committed to work and deadline. 
•  Able to manage portfolio of clients independently.
•  Reliable with a strong sense of integrity.
•  Possess high level of commitment & good interpersonal skills.  
•  To carry out any other duties as directed by the Management.
• Fresh graduates without working experience but with a keen interest to pursue a career can consider .

Interest candidates are invited to email a comprehensive resume detailing employment, experience, academic transcripts, current salary, expected salary and contact details. Only successful candidates will be notified. 

Contact Detail : hbchua@actualresults.com.my / +6017-3303306

Perks & Benefits

• Medical 
• EPF
• Sosco