Total 413 Junior Executive level Administrative / Clerical job vacancies in D14 Geylang, Eunos

PA to MD

5 Days Work Week

HQ Located At Kaki Bukit

Job Scope:

• Provide comprehensive secretarial & admin support to MD
• Prepare & manage correspondences, emails & documents
• Compiling & preparing reports, presentations
• Exercise judgement to ensure smooth day-to-day operations
• Ensure all matters are followed up promptly

Job Requirements:

• 3 years experiences (preferably construction sector)
• Diploma
• Able to work independently

• Provide secretarial and administrative support
• Assist in arrangement of meetings
• Assist in retrieval of documents
• Administrative duties such as procurement of office supplies
• Any other ad-hoc duties as assigned

Requirement:

• Minimum O Levels
• Location: Somerset
• Working hours: 8:30am - 6pm
• Salary: Up to $2800
• 1 year contract (renewable)
• Able to start work immediate or within short notice

How to apply:

Interested applicants kindly state your expected salary, last drawn salary and starting date.

We regret to inform that only shortlisted candidates will be notified.

Log on to www.e-cruitteam.com.sg for more job opportunities!

EA Personnel: Wong See Yun

EA Reg ID: R21100918

EA Licence No.:19C9603

Summary:

• 5 days
• Location: East (Changi South)
• Basic up $2800
• Bonus provided

Job Scope:

Accounts Assistant

• Responsible for AP & AR
• Assist in month end closing
• Handle bookkeeping
• Oversee the track record on the spending & balance of petty cash
• Processing invoices
• Reconciliation of bank accounts
• Preparation of daily reports and generating of sales invoices.
• Handling general ledger entries

Job Requirement:

• Good to have both AP & AR Experience
• Relevant studies & work experience in accounting
• Entry level with relevant studies is welcome to apply as training will be provided

To Apply, kindly click on the "APPLY NOW" button
We regret that only shortlisted candidates will be notified

Staffking Pte Ltd (20C0358) | Jasmine Wong (R22107578)

JOB CONTENT

· Act as the first point of contact for the CEO with internal and external clients.

· Handle incoming requests and queries appropriately.

· Manage the CEO’s diary, schedule meetings and appointments, and provide reminders.

· Book and manage complex travel arrangements.

· Develop and maintain an efficient documentation and filing system.

· Lead to yearly customer surveys.

· Lead for major marketing events.

· Produce corporate reports, presentations, and briefs as needed.

EXPERIENCE

· 3 years of secretarial experience.

COMPETENCIES (Knowledge, Skills & Attitudes)

· MS Office

· Shorthand

· Office administration

· Business writing

· Interpersonal skills

· Organization skills

· Detail oriented

· Customer focus

· Initiative

We are seeking a detail-oriented Accounts and Administrative Assistant in supporting day-to-day operations, basic human resource management, and some financial bookkeeping. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to multitask effectively.

Accounts Receivable/Payable

Process invoices, receipts, and payments.

Monitor accounts to ensure timely collections and payments. Assist with reconciling accounts and resolving discrepancies.

Bookkeeping

Maintain accurate financial records, including journal entries and ledger entries.

Assist in preparing financial reports and statements as needed.

Financial Record Management

Organize and maintain financial documents and records. Ensure compliance with company policies and regulatory requirements.

General Administration

Maintain and update company databases, records, and filing systems.

Manage office supplies stock and place orders as necessary.

Human Resource Management

Assist in the recruitment process by posting job ads, organizing resumes, and job applications.

Schedule job interviews and assist in the interview process.

Prepare new employee files and maintain employee records in compliance with HR regulations.

Qualifications

Previous experience in accounts payable/receivable, bookkeeping, or administrative support preferred.

Proficiency in MS Office Suite (especially Excel and Word).

Strong attention to detail and accuracy.

Excellent organizational and time management skills.

Effective communication and interpersonal abilities.

Ability to work independently and prioritize tasks effectively.

Roles & Responsibilities

• Assist in day-to-day administrative and operational duties
• Stock / inventory check, maintain updated stock checks for 7 clinics
• Data entry of relevant information into database
• Ensure efficient management of documents; printing, scanning and filing
• Other ad-hoc duties as assigned by supervisor

Requirements:

• NO EXPERIENCE REQUIRED/ FULL TRAINING PROVIDED
• Familiar with MS Office (MS Excel and MS Words etc)
• Bilingual in English and Mandarin to liaise with Chinese clients who can converse in Mandarin only.

Aria Decor Pte Ltd. is a seeking a highly organized and motivated Administrative Assistant with knowledge of government filings, basic accounting, general paperwork assistance, and travel planning/documentation to join our team.

Job Responsibilities:

1. Provide administrative support to ensure efficient operation of the office.
2. Handle government filings including CPF, GST, and other relevant documents.
3. Assist in basic accounting tasks such as invoicing, expense tracking, and reconciliation.
4. Manage utilities bills, insurance, and car paperwork.
5. Assist in general paperwork assistance such as form filling and leasing with the bank.
6. Assist with travel planning and documentation for team members.
7. Answer and direct phone calls, emails, and other correspondence.
8. Assist in the preparation of reports, presentations, and documents.
9. Schedule and coordinate meetings, appointments, and travel arrangements for team members.
10. Maintain an organized filing system and manage office supplies inventory.
11. Handle sensitive information in a confidential manner.
12. Perform other administrative tasks as assigned by management.

Qualifications:

1. Proven experience as an administrative assistant or similar role.
2. Knowledge of government filings including CPF, GST, etc.
3. Basic understanding of accounting principles.
4. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
5. Excellent communication and interpersonal skills.
6. Strong organizational and time-management abilities.
7. Attention to detail and problem-solving skills.
8. Ability to multitask and prioritize tasks effectively.
9. High school diploma; additional qualifications in Office Administration are a plus.
10. Must be proficient with modern technology, and savvy enough to understand basic workings of an online business.

Benefits:

1. Competitive salary based on experience.
2. Health insurance and other benefits.
3. Opportunities for professional development and growth.
4. Positive and collaborative work environment.

· Answering customer questions, providing information, taking and processing orders and addressing complaints

· Positive attitude and pro-active in working

· Assist with daily Administrative team duties.

· Creating of spreadsheets, data entry.

· Daily tasks include administrative, Co-ordinating with project sites and office support activities.

· Assist with project document submissions, claims and preparation of invoices and POs.

· Assist with filing, scanning and photocopying of documents

· Compiling and maintaining records of office business transactions.

· Any other ad-hoc duties as required.

Location 25 Airline Roa

Duration 6months contract ( subject to renewal)

5days weeks ( 0730am to 530pm)

Salary from $2200

Job Scope

Administrative duties include file,scan,email and physical transportation of

documentations to and from customer in a timely manner,

Administer and maintain & tracking list for Not reports

Perform data entry for the collection of departmental statistics to track financial

and operational performance

Carry out other duties as assigned by BU Head

Requirement

Min ITE/ diploma

Min 2years of admin exp in office work

Proficiency in Microsoft work and Excel.

Singaporean only

Key Responsibilities:

- Provide comprehensive administrative support to executives and team members, including managing calendars, scheduling appointments, and arranging meetings.

- Handle incoming calls, emails, and correspondence, ensuring timely responses and proper routing of messages to the appropriate parties. Draft, proofread, and edit documents, letters, and reports as needed.

- Maintain accurate and up-to-date records, files, and databases. Organize and manage documents, ensuring easy retrieval and confidentiality as required.

- Arrange meetings, conferences, and appointments, including scheduling, preparing agendas, and coordinating logistics such as catering and audiovisual equipment.

- Coordinate travel arrangements for executives and team members, including booking flights, accommodations, transportation, and preparing travel itineraries.

- Handle sensitive information with discretion and maintain confidentiality at all times. Adhere to company policies and procedures regarding data protection and confidentiality.

- Collaborate effectively with colleagues and other departments to support overall organizational goals and objectives. Assist with special projects and initiatives as assigned.

Requirements:

• Can start work immediately or at a short notice period.
• ‘Can do’ work attitude to problem solving.
• Diploma in Business admin or Secretary or equivalent related field is preferred.
• Proven experience as a secretary, administrative assistant, or similar role.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong interpersonal and communication skills, both verbal and written.
• Attention to detail and accuracy in work.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Flexibility and adaptability to changing priorities and responsibilities.
• Proactive attitude and willingness to take initiative.
• Able to communicate in English and Mandarin as one is required to liaise with Mandarin speaking.

Summary Benefit :
- Salary : $2000, 1 year contract
- Location : West (Transport provided in Jurong/ Boon Lay)
- MNC with positive working environment

- No experience needed, training provided

Responsibilities :
- Maintain accurate document classification, sorting, filing, and efficient archiving procedures.
- Carry out daily administrative tasks, sorting documents
- Establish and oversee documentation processes.
- Address any ad-hoc administrative duties assigned by the supervisor.

Requirements :
- Entry level are welcome to apply, training provided

To Apply, kindly click on the "APPLY NOW" button or email to jasmine.wong@staffking.com.sg
We regret that only shortlisted candidates will be notified.

Staffking Pte Ltd (20C0358) | Jasmine Wong (R22107578)

Job Description:

1) Support the time flow for preparation of estimates.

2) Assist claims administrator.

3) Typing of GIA reports.

4) Submission of the first claims to insurances.

5) Other adhoc duties as and when assigned.

Job Requirement:

1) Experience as a Claims Admin Assistant in automotive industry would be an added advantage

2) Microsoft Office knowledge would be preferred

Working Hours:

Mondays to Fridays: 0830hrs to 1800hrs

Saturday(alternate): 0830hrs to 1230hrs

1.) Managing and preparing administrative tasks of generation of Service Report, Invoices.

2.) Updating of company book keeping via Quickbook software and monthly accounts reconciliation reports

3.) Responsible for Accounts Receivable and Accounts Payable functions

4.) Handle quarterly GST Computation and Submission

5.) Coordinate and liaise with customers, suppliers and partners for installation schedules

6.) Preparation of company's staff payroll, claims and expenses document for approval

7.) Liaise with auditor for year-end closing of accounts and income tax submission on time

8.) Support salesperson to create and send quotations to existing and new clients

9.) Liaise with supplier for material order

10.) Liaise with customer for schedule arrangement

11.) Updates Profit and cost for each sales and project

12) Other Ad-hoc administrative task as necessary

Responsibilities:

1. Social media scheduling and posting (Facebook/Instagram/Xiao Hong Shu).

2. Update and maintain website.

3. Engage with customers by attending to queries on social media/website or email.

4. Support the marketing team during events, open days, and new launches.

5. Support graphic design needs for internal use.

6. Provide clerical and administrative support, e.g. document printing, preparation, and distribution.

7. Other ad-hoc duties when assigned.

Requirements:

1. Proficiency in Microsoft office.

2. Familiar with Adobe Photoshop and Adobe Illustrator or other graphic design software.

3. Experience in digital platforms maintenance will be an added advantage.

4. Positive working attitude, strong team player, and willing to do.

5. Good written and verbal communication skills.

• Preparation of inspection report for submission to authority
• Coordinate with external vendors for costings and quotations
• Coordinate with external vendors and arrangement of meetings / discussion
• Attend to meetings and preparation of meeting minutes, summary, and follow up actions