Total 91 engineering job vacancies in Administrative / Clerical category in islandwide

JOB DESCRIPTION

• Assist in all areas of day to day duties through the provision of ad-hoc administrative support to ensure the team works effectively.
• Manage and co-ordinate the Director's diary of internal and external meetings, including all professional engagements and any other appointments, liaising with other staffs as required to arrange meetings with other key stakeholders to ensure effective use of time.
• Prepare briefing packs, meeting papers and all other documentation, chasing up and co-ordinating responses as required by the Director, to ensure meetings run smoothly.
• Format presentations for use in board and executive meetings to create clear and high impact presentations.
• File all documentation effectively to ensure ease of access as required.
• Manage all travel and accommodation requirements effectively and within guidelines.
• Act as first point of contact for all enquiries for information from the Managing Director, redirecting and responding as appropriate, and ensuring that all other tasks are completed to a high standard as required.　 Monitor the Managing Director's mailbox, prioritising issues to be dealt with for their attention.
• Undertake secretariat duties for the Phase 1 Management meeting chaired by the Managing Director, including producing minutes, maintaining an action log and forward agenda.
• Manage projects as assigned through to completion, for example, organisation of events on behalf of the Managing Director.

SKILLS

• Strong IT skills including the full use of MS Office suite: INBOX management key
• Excellent relationship building skills with the ability to manage internal and external stakeholders in relation to requests for meetings/quries
• Resilience - working in a fast-paced environment
• Proactive attitude towards work, reacting to emails

EXPERIENCE

• Experience of providing in depth administrative support at Executive level
• Experience of managing a diary where there are competing demands and priorities
• Experience of using the MS Office Suite (Word, Excel, Outlook, Powerpoint)
• Experience of dealing with confidential and sensitive information

Job Responsibilities:

Site Admin:

- Support the Site Project Manager on all site administrative works

- Format letters of reports needed for project progress submission

- Manage the document control systems e.g. filing, tracking of all incoming and outgoing document correspondences and transmissions for both electronic and hardcopy.

- Maintain filing system and archives

- Application of training courses for workers and submit training course approvals to HR

- Responsible for site office daily administrative works including submission, application and getting approval of site passes from relevant authorities

- Raising Purchase Orders for all stationery and maintain of site office supplies and equipment

- Coordination between HQ, Site Team and Client for site access, transport arrangement, onboarding of new staff, etc

- Maintain site attendance e.g. timesheet, leave application / approval and record (including OT timesheet)

- Collation of receipts to prepare for Petty Cash claims submission

- Supports Site Office events or visits

- Ensure the proper functioning of the Site Office

- Any other ad-hoc duties

- Perform any other ad-hoc duties as requested or assigned

Document Controller:

- Plan and record documents flow (in and out) from all necessary parties, including Clients and sub- contractors.

- Implement workflows and collate issue and receive documents in accordance with project requirements for the development, review and approval of design documentation and all other procedures, instructions, product certification and records that are subject to review and approval.

- Implement an efficient project-related documents control register, database and hard copy filing system.

- Implement Project Document Management System and processes.

- Ensure document submissions are in accordance and compliant with project document formats and requirements.

- Establish and maintain a correspondence system.

- Record issues and track location of control documents and drawings.

- Issue letters and receipts concerning the documents in circulation.

- Ensure current versions are maintained of all documents subject to revision and ensure current versions of documents are issued to required project parties.

- Coordinate storage and archiving of project and organisational records

- Ensuring the secure destruction and disposal of sensitive documents.

- Ensure the documents are managed in strict confidentiality.

- Perform all duties in accordance with company policies, processes, systems and procedures.

- Perform any other ad-hoc duties as requested or assigned

Requirements:

- Diploma/Degree in Business Studies/Administration/Management or other associated disciplines

- At least 3-5 years' experience in document control position in construction industry

- Proficient in Microsoft Office Application (Word, Excel, Power Point)

- Detail-focused document organizing abilities.

- Time-oriented approach to handling queries and tasks.

We are looking for a reliable Office Admin Executive, this role will handling daily administrative duties, ensuring the office and the staff have adequate support to work efficiently. The ideal candidate will be competent in prioritizing and working with little supervision, self-motivated, dependable and trustworthy.

Responsibilities

• Perform all office administrative duties, including proper filing system all correspondences, records and reports etc
• Provide Data Entry Support in operations team to ensure smooth running of administrative matters
• Assist with other administrative tasks as needed.

Qualifications:

• Only Singaporeans & PR are welcome for apply
• At least GCE ‘N’ Level or equivalent.
• Basic knowledge of Microsoft Office (Word, Excel, PowerPoint).
• Strong attention to detail and accuracy.
• Good organizational and time management skills.
• Ability to work independently and manage tasks efficiently.
• Expected salary: $2,200 - $2,400 per month

Responsibilities:-

1. Daily Administrative functions

2. Mail Administration (Checking & Distribution, etc)

3. Update foreign workers’ records including Medical Certificate, essential errands request etc

4. Assist the Admin Manager in all administrative and operations matters

5. Other Ad-hoc Admin duties

Requirements: -

1. Proficiency with MS Office, MS Word, MS Excel & MS Power Point

2. Minimum 1-year relevant working experience

* Design, analysis and plan for Civil & Structural engineering works
* Liaise with consultants, contractors & authorities from inception to completion of projects on C&S matters
* Responsible for timely submission of plans and reports to authorities and clients
* Manage projects to meet the time, cost and quality objectivies
* Coordinate and monitor work progress at site including periodical site inspection and attending meeting
* Assists in other ad hoc duties as assigned

Requirements:

• Able to work independently with minimal guidance.
• Proficient in MS Office/Excel
• At least 3 years of local construction experience
• Knowledge in BIM / Revit software is added advantage.
• At least Diploma/ Degree in Civil & Structural engineering or equivalent recognized by the Professional Engineers Board

Fluent in English , Good project management and communication skills

Roles & Responsibilities

• Preparation, filing, maintaining and updating of enquiry from client such as NDA, EOI, acknowledgement form, questionnaire, registration, tender packages, etc.
• Screening, filing, maintaining and updating of submitted quotation
• Filing, maintaining and updating of work order, pre-qualification survey, evaluation form and ASPL (Approval Service Provider List)
• Screening of contract (during tendering and award phase)
• Filing, maintaining and updating of contract document
• Maintain and update corporate information such as brochures, track record, etc.
• Keying data in the BQ
• Dedicated and responsible employee and Positive working attitude
• Any other ad-hoc duties assigned

Job Requirements

• Higher Nitec/ Diploma holder
• 2-4 years of related working experience
• Proficient in Google Apps and Microsoft Office
• Good working attitude
• Good organizational skills, multi-tasker and able to work independently
• Excellent communication and interpersonal skills
• Self-starter, highly motivated and resourceful

Job Scope

Office and Administrative Tasks

• Assist with personal errands or tasks as required.
• Organize and manage special events on behalf of the Director.

Confidentiality and Discretion

• Maintain the highest level of confidentiality with sensitive information.
• Handle personal and business matters with discretion and professionalism.

Financial and Expense Management

• Prepare and submission of monthly expenses GRF etc.

Job Requirements

• Higher Nitec/ Diploma holder
• 2-4 years of related working experience
• Proficient in Google Apps and Microsoft Office
• Good working attitude
• Good organizational skills, multi-tasker and able to work independently
• Excellent communication and interpersonal skills
• Self-starter, highly motivated and resourceful
• Ability to handle confidential information with care.

Job Description:

• Handles general office administration at project site.
• Maintain updated workers’ site record and leave records.
• In-charge of workers’ dormitory lounge and logistics.
• In-charge of workers’ course safety enrollment as/ when required.
• Handles workers’ time card for payroll purposes and to be submitted to head office in timely manner.
• Maintain updated fixed assets record on-site.
• Maintain and order office supplies and stationeries in monthly basis.
• Maintain and order office pantry supplies in monthly basis.
• Handles ad-hoc related duties as/ when required.

Requirements:

• Candidate must possess at least Higher secondary/Pre-U/A level/College in Business Studies/Administration/Management or equivalent.
• Required language(s): English, Mandarin (In order to liaise with the English, Mandarin speaking associates)
• At least 3 Year(s) of working experience in the related field is required for this position.
• Required Skill(s): office administration

If you are not invited for an interview within 4 weeks, we regret that your application was not suited to this vacancy.

For more company information, please feel free to visit: http://www.stecs.com.sg/

Personal data collected will be used for recruitment related purposes only and will be destroyed after 12 months.

Job Description

• General administrative work, including data entry, filing, prepare cheque requisition.
• Assist in preparing incoming and outgoing letters, mails and sorting out mailers, bills, etc.
• Arrange and requisite pantry refreshments, stationary, office items, etc.
• Arrange and register courses for staff and workers.
• Updating staff and workers records,
• Arrange dormitory check in and check out for workers.
• Prepare master list for Drawings, Documents, incoming & outgoing correspondences.
• Submission of documents, drawings, letter and creating transmittal.
• Maintain proper organisation of filing system, storage of documents and information.
• Keep electronic filing and archive system for easy issuance, storage, retrieval and management of documents to internal and external parties.
• With or without experience, motivated and willingness to learn on the job.

Job Requirements

• Proficient in Microsoft Office with an eye for details
• Min 1-2years of relevant working experience
• Candidate with Document controller experience in a project managment environemnt is a plus
• Proactive, responsive and attentive to project requirement
• Location (Site base)

If you are not invited for an interview within 4 weeks, we regret that your application was not suited to this vacancy.

For more company information, please feel free to visit: http://www.stecs.com.sg/

Personal data collected will be used for recruitment related purposes only and will be destroyed after 12 months.

Our Client:

• Construction Industry
• Havelock
• Mon – Fri, 8.30am – 5.15pm
• UP $3,700 Basic + VB + Mobile Allowance

Job Description:

• Enter project data into systems.
• Organize and file project documents.
• Prepare materials for daily, weekly, monthly, and quarterly meetings.
• Set up online meetings.
• Liaise with Engineering managers and directors on projects.
• Provide administrative support to the Engineering Admin team.
• Handle daily IT issues and serve as the first point of contact for IT support.
• Manage and communicate with IT vendors and the Japan IT department.
• Oversee software licensing.
• Issue Purchase Orders.

Requirements:

• Min. Diploma in Business Administration or equivalent.
• Min. 1 year of administrative working experience in M&E Industry.

Applicants who possess relevant experience for the above responsibilities are most welcome to apply.

If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Interested applicants, please submit your updated resume in MS Words format by using the APPLY NOW BUTTON.

By submitting your personal data and/or resume, you give consent to the collection, use, and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

Please be notified that only shortlisted candidates will be notified.

Deidrie Chiam Rui-Xuan | EA Reg No: R23116361

RS Recruitment Agency LLP | EA Lic No: 17C8809

· Monitor and maintain daily accounting transactions including receivables, payments and claims, stocktake on merchandises

· Maintain proper and systematic filing and record keeping

· Assist with the preparation of budgets, financial statements, banks reconciliation and monthly reports

· Assist in including cheques, payment voucher and online payment

· Monitor collections and issue receipts

· Perform general admin duties such as assist in handling customers at the front desk and incoming calls

Requirements

· At least 2 years of experience in handling accounts

· Strong organization and communication skills

Responsibilities:

• Must have good knowledge in General Admin Duties, Filing of Documents.
• Must be good in Co-ordination and provide Administrative Support to Account team.
• Must be good in Data Entry and Filing documents for the year end auditing submission.
• Must have good knowledge in Procurement processes, Inventory Management.
• Must Manages and presents report for daily and weekly status of team to appropriate levels of management.
• Must be strong in Working knowledge of the fundamental concepts & procedures.
• Must be strong in English, responding to incoming Email and Phone Enquiries
• Must be strong in Programming MS Office... (C++, Java is an additional)

Requirements:

• Min Bachelor Degree with at least 2 years of relevant experience
• Proficient in MS office application
• Able to work independently with min supervision
• 5 1/2 days work a week
• Good team player
• Positive attitude

Job Responsibilities:

• Assist in all administrative duties assigned.
• Assist Administrative Manager in appointment/administrative duties.
• Any ad hoc duties assigned.

Requirements:

• GCE ‘O’ Level or above
• Minimum 1 year of Admin experience
• Proactive, committed and able to work in fast paced, high volume processing working environments
• Positive attitude, hardworking, possess initiative & ability to work independently
• Computer literacy in Microsoft Excel & Microsoft Words.
• Ability to organize and manage multiple priorities and able to meet deadlines
• Meticulous and detailed oriented, good filing system
• Possess and inquisitive and analytical mind and proactive in problem finding and resourceful in problem solving
• Excellent inter-personal skills, problem solving skills and a team player

Interested applicants please email your detail CV including your qualifications, working experience, current and expected salary to recruit@hsc.com.sg