Procurement Operations Professional - Contract Management

The Contract Manager reports directly to the Lead of Corporate and Client Affairs of which is part of the centralized global Vendor Management Operations Team. The Contract Manager has the full responsibility  for a dedicated area within Vendor Management Operations and ensures that contracts, and possible dismissals, extensions and on/offboardings are created on time. Friendly behaviour, good communications skills, and the willingness to provide administrative support in an excellent and collaborative way are required. Taking ownership for own actions, thinking ahead, and acting proactively are important and appreciated behaviours. 

The Vendor Management Operations Team consists of diverse professionals with different responsibilities in contracting, procure-to-pay, system/tool administration and contract archiving.

This role will work closely with Vendor Management Category Leads, Legal Team, Applications, and global stakeholders including project managers and PMOs to ensure that contracts and documents are aligned in compliance to recent processes and policies. A core expectation towards the candidate is to rapidly gain an understanding of Avaloq’s contracting and purchasing. 

Your key tasks

• Prepare contracts and other required documents for Avaloq purchases and external resources, working closely with Vendor Management Category Leads and regional/business area stakeholders.
• Manage end-to-end administrative processes for external resources, including onboarding, extensions, leaves, and lifecycle updates in the system.
• Build a good relationship with vendors and serve as contact for contractual matters in the relevant areas.
• Maintain files for correspondence and documentation in relation to established contracts and those in progress. Ensuring that it is accurate, up-to-date, and easily accessible.
• Monitor contracts and proper managing of dismissals, extensions, or renewals.
• Ensure that vendors receive contracts and purchase order documents in a timely and accurate manner.
• Assist with process improvements and testing of new systems.
• Provide administrative support to the Line Manager and the Head of Vendor Management Operations.
• Handle Vendor Master Data requests, including vendor creation and updates.
• Act as the technical point of contact for SharePoint Management, Microsoft Lists, and process optimization initiatives.