Total 120 Manager level Administrative / Clerical job vacancies

Qualification

• ICSA qualification, ICSA graduates or ICSA finalist.
• Good command of English and Bahasa Malaysia. Other languages will be added advantage.
• Good interpersonal and communication skills.
• Strong sense of initiative and responsibility and has positive attitude.

Responsibilities

• To assist the Company Secretary in secretarial compliance work for public listed company and its group of companies (“Group”) which include preparation of resolutions, maintenance of statutory records and lodgement of requisite statutory returns to the relevant authorities.
• To assist the Company Secretary in Board and Shareholders matters such as organising meetings which include preparing and circulating board papers, reports, minutes, announcements, and follow-up actions based upon the decisions taken by the Board/Shareholders.
• To assist the Company Secretary in advising the Board, Committees and Management on corporate secretarial and corporate governance matters in decision making processes and to disseminate decisions made thereof.
• Coordinate all matters relating to circular to shareholders, annual report and any other requisite documents relating to any corporate exercise and ensure timely submissions/distributions.
• Liaison with advisers, legal counsels and auditors on all corporate exercises of the Group.
• Liaison with share registrar on securities information.
• Undertake special assignments, ad-hoc functions and related duties as specified by the Board.

Perks & Benefits

• Allowance and bonus
• Open culture
• Personal development opportunities

Responsibilities

• To manage daily production admin operations of the company.
• To lead a team of admin executive and supervise their daily scope work.
• To manage and supervise the delivery schedule and deadlines.
• To manage and solve customers' complaints.
• To ensure the smooth and adequate flow of information within the company to facilitate other business operations.
• Report to group General Manager.

Requirement

• Experience as Administration Manager or equivalent.

Benefits

• Good career prospects
• Good opportunities to learn new work skill
• Opportunity to participate holding company share option scheme
• Bonus for confirm employee
• EPF/SOCSO

Requirements

• Minimum Diploma/ Degree in Business Administration/ Human Resource Management or its equivalent.
• Preferred candidate with relevant working experiences for at least 5 years as senior role with supervisory skills.
• Essential knowledge in Malaysian Employment Laws.
• Ability to work under pressure by working along with all staff including Management Team.
• MUST able speak MANDARIN or local dialects and interact with all levels of people.
• Meticulous, accurate in work and able to maintain strict confidentiality of information.
• Those be able to join within 1 - 2 months will be added advantage.

Responsibilities

• Responsible for the full spectrum of HR, Payroll and Admin functions.
  Review Company's policy, Standard operating procedure and Compensation & Benefit from time to time and propose for revisions/ improvement when necessary.
• Prepare/ review and ensure payrolls done by subordinates are accurate and on time payment (staff headcount approx. 200).
• Liaise with labour department and other relevant government bodies, ensure on time statutory submission and payment such as EPF, Socso/ EIS, PCB, HRDF etc.
• Prepare/ review monthly tax deduction(MTD), yearly EA Form and Form E.
• Prepare/ review all types of HR and payroll related documents and letters.
• Check and verify employees’ leave records via E-Leave system and attendance sheets.
• Handle employees' disciplinary issues in accordance with Employment Act.
• Ensure employees’ personal files and system database are properly maintained and updated.
• Ensure employees' appraisal program is properly carried.
• Liaise with insurance agency on Group Insurance, Sosco coverage and claims.
• Liaise with panel clinics on updating staff list, billing or any other related matters.
• Handle recruitment and conduct orientation for new hires.
• Handle staff development training program and HRDCorp. claims.
• Supervise general office administrative duties and responsibilities.
• Any other duties as assigned by Management.

Interested candidates are invited to submit your application online or email with a detailed resume and recent photograph.

Perks & Benefits

• Commission and bonus
• Central location
• Flexible working hours
• Regular team activities
• Medical insurance

Qualification

• ICSA qualification, ICSA graduates or ICSA finalist.
• Good command of English and Bahasa Malaysia. Other languages will be added advantage.
• Good interpersonal and communication skills.
• Strong sense of initiative and responsibility and has positive attitude.

 

Responsibilities

• To assist the Company Secretary in secretarial compliance work for public listed company and its group of companies (“Group”) which include preparation of resolutions, maintenance of statutory records and lodgement of requisite statutory returns to the relevant authorities.
• To assist the Company Secretary in Board and Shareholders matters such as organising meetings which include preparing and circulating board papers, reports, minutes, announcements, and follow-up actions based upon the decisions taken by the Board/Shareholders.
• To assist the Company Secretary in advising the Board, Committees and
• Management on corporate secretarial and corporate governance matters in decision making processes and to disseminate decisions made thereof.
• Coordinate all matters relating to circular to shareholders, annual report and any other requisite documents relating to any corporate exercise and ensure timely submissions/distributions.
• Liaison with advisers, legal counsels and auditors on all corporate exercises of the Group.
• Liaison with share registrar on securities information.
• Undertake special assignments, ad-hoc functions and related duties as specified by the Board.

Perks & Benefits

• Allowance and bonus
• Open culture
• Personal development opportunities

角色描述

我們正在尋找一位充滿活力且經驗豐富的業務支援經理兼行政人員加入我們的團隊。在此職位上，您將負責領導我們的業務支援和物流運營，並專注於庫存和庫存管理。您將與跨職能團隊合作，發現問題、制定解決方案並增強流程，以簡化我們的供應鏈營運。

主要責任

• 領導和管理一支負責庫存和倉庫管理的團隊，確保庫存處理的準確性和效率。
• 確定流程改善的機會並實施解決方案以優化庫存控制和庫存管理。
• 與跨部門團隊合作應對挑戰並推動持續改善計劃。
• 管理和優化寄售庫存分配，確保適當的庫存水準以滿足營運需求。
• 協調採購活動，包括供應商管理、談判和採購流程。
• 監督 E-Perolehan (EP) 協調，確保遵守採購準則和政策。
• 維護庫存交易、庫存水準和採購活動的準確記錄。
• 準備並提交有關庫存狀態、績效指標和供應鏈運營的定期報告。
• 領導者解決與庫存差異、缺貨和供應鏈中斷相關的問題。
• 進行績效評估、提供回饋並支持團隊成員的發展與成長。
• 管理辦公室和設施運營，包括維護、安全和後勤支援。

資格

• 工商管理、供應鏈管理或相關領域學士學位。
• 至少 2 年團隊管理經驗。
• 了解配送和物流原則。
• 對創新技術感興趣，並專注於自動化軟體。
• 在庫存管理、庫存控制和物流運營方面擁有豐富的經驗。
• 強大的領導能力，能夠激勵和發展團隊。
• 出色的分析和解決問題的能力。
• 能夠在快節奏的環境中協作工作並適應不斷變化的優先事項。
• 具專案管理和流程改善計劃的經驗者優先。

津貼和福利

• 佣金和獎金
• 津貼（旅費、交通費等）
• 休閒著裝要求
• 免費小吃/歡樂時光
• 定期團隊活動
• 公司旅行
• 醫療保險
• 事假
• 個人發展機會

Role Description

We are seeking a dynamic and experienced Manager of Business Support cum Admin to join our team. In this role, you will be responsible for leading our business support and logistics operations with a strong focus on inventory and stock management. You will collaborate with cross-functional teams to identify problems, develop solutions, and enhance processes to streamline our supply chain operations.

Key Responsibilities

• Lead and manage a team responsible for inventory and warehouse management, ensuring accuracy and efficiency in stock handling.
• Identify opportunities for process improvement and implement solutions to optimize inventory control and stock management.
• Collaborate with cross-departmental teams to address challenges and drive continuous improvement initiatives.
• Manage and optimize consignment stock allocation, ensuring appropriate levels of inventory to meet operational needs.
• Coordinate purchasing activities, including vendor management, negotiations, and procurement processes.
• Oversee E-Perolehan (EP) coordination, ensuring compliance with procurement guidelines and policies.
• Maintain accurate records of inventory transactions, stock levels, and procurement activities.
• Prepare and present regular reports on inventory status, performance metrics, and supply chain operations.
• Lead problem-solving efforts related to inventory discrepancies, stockouts, and supply chain disruptions.
• Conduct performance reviews, provide feedback, and support team members' development and growth.
• Manage office and facilities operations, including maintenance, security, and logistics support.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, or related field.
• Minimum of 2 years of team management experience.
• Understanding of distribution and logistics principles.
• Interest in innovative technologies, with a focus on automation software.
• Proven experience in inventory management, stock control, and logistics operations.
• Strong leadership skills with the ability to motivate and develop teams.
• Excellent analytical and problem-solving abilities.
• Ability to work collaboratively in a fast-paced environment and adapt to changing priorities.
• Prior experience in project management and process improvement initiatives is a plus.

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Casual dress code
• Free snacks / Happy hours
• Regular team activities
• Company trips
• Medical insurance
• Personal leave
• Personal development opportunities

Job Description :-

• Act as the quality management representative for ISO 9001:2015. EMS 14001
• Monitoring of Company Vehicles : Maintenance, Inspection, permit application, fine/penalty, sales & purchase, renewal of insurance & road tax
• Attending to all matters relating to Government Authority requirement
• Monitoring of Company Insurance : Fire, Burglary, Risk, Group PA & Public Liability
• To handle and coordinate training e.g source training provider , training requisition form, HRDF grant application and prepare payment voucher.
• To ensure all related training documentation (Training brochure , Training registration form, Training Invoice, Payment Receipt, Training Certified, Training Assessment  Form and etc., are filling and keep record.
• To handle grant application and HRDF claim in e-Tris website
• Attending to all matters relating to Government Authority requirement
• To apply cancel or revise Shell Card based on requirement.
• Handle travel arrangements and resolve related issues.
• To book flight ticket and hotel upon request.
• Monitoring of security guards performance
• Maintenance of Administration Office : purchase of equipment, repair & cleanliness
• Report direct to General Manager - and Ad Hoc Job
• Degree in Business  Administration/Management
• At least 5 years of experience 
• Good communication skill.

Perks & Benefits

• Personal leave
• Open culture

Job Requirements:

• Have a college degree or above, proficient in computer operations;
• Have more than 3 years of relevant work experience in large and medium-sized production-oriented enterprises, including more than 2 years of managerial experience in the same position;
• Understand enterprise administrative affairs management and management systems such as ISO9001, IATF16949;
• Have strong organizational skills, good communication skills, and be proactive;
• Have a driving  license, and proficiency in Mandarin would be an additional advantage.
   

Job  Scopes:

• Be fully responsible for the daily administrative management of canteens, transports, dormitories, office buildings, vehicles, etc., and report to the Director of Human Resources and Administration
• Responsible for the management of the canteen
• Responsible for the management of employee dormitories
• Responsible for the management of the company's network, broadband, mobile phones, television, etc.
• Responsible for the purchase, distribution and daily management of administrative supplies, spare medicines, etc
• Responsible for the supervision and management of administrative maintenance work
• Responsible for the management of public facilities and equipment and 5S in the jurisdiction area
• Responsible for employees' cultural, sports and entertainment activities
• Other tasks assigned by the superior leaders of the company

Benefit:

• 5 working days per week
• Medical Benefit
• General Insurance Benefit
• 12 days Annual Leave, 14 days Public Holiday
• 13 Months
• Transport Allowance
• Working Meal Allowance

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Medical insurance
• Personal development opportunities

工作要求：

• 具有大專及以上學歷，熟練電腦操作；
• 具備3年以上大中型生產型企業相關工作經驗，其中2年以上同職管理經驗；
• 了解ISO9001、IATF16949等企業行政事務管理與管理系統；
• 具備較強的組織能力、良好的溝通能力、積極主動；
• 擁有駕駛執照，並且精通普通話將是一個額外的優勢。
  

工作範圍：

• 全面負責食堂、交通、宿舍、辦公大樓、車輛等日常行政管理工作，並向人力資源及行政總監報告
• 負責食堂的管理工作
• 負責員工宿舍的管理
• 負責公司網路、寬頻、手機、電視等的管理。
• 負責行政用品、備用藥品等的採購、發放及日常管理
• 負責行政維護工作的監督管理
• 負責轄區公共設施設備及5S管理
• 負責員工文體娛樂活動
• 公司上級領導交辦的其他事項

益處：

• 每週 5 個工作天
• 醫療福利
• 一般保險福利
• 12天年假，14天公休日
• 13個月
• 交通津貼
• 工作餐津貼

津貼和福利

• 津貼（旅費、交通費等）
• 醫療保險
• 個人發展機會

Are you someone who enjoys working towards a shared goal? Do you thrive off satisfaction of a job well done? We are pleased to say we are now recruiting to our Outpatient Booking and Scheduling team at Trafford General Hospital / Wythenshawe Hospital and if you said yes to the questions above, we look forward to your application!



The team at Trafford & Wythenshawe Hospital are fun, full of energy and committed to delivering a high end service to patients whilst engaging with the disciplines of staff within the trust to achieve and exceed the expected standard.



To undertake all duties allocated by the Outpatient Service Manager and the Assistant Operational Managers as appropriate to the role, e.g., booking appointments, managing waiting lists etc.



To organise and manage your own workload and working as part of a team to complete urgent tasks, e.g., capacity shortfalls, creation and booking of short notice ad hoc clinics for urgent patients.



To escalate shortfalls in capacity to Consultants and Directorate Management Teams in line with policies and procedures.



To communicate with service users over the telephone in a sympathetic and empathetic manner using care and skill.



To work in harmony with other team members in the Directorate always displaying a ‘one team’ ethic.



To escalate service issues or risks and concerns raised by service users to senior staff.





MFT is one of the largest NHS Trust In England with a turnover of £2.6bn & is on a different scale than most other NHS Trusts. We’re creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.

Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 28,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you’ll benefit from a scale of opportunity that is nothing short of extraordinary.

We’ve also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research, and innovation through the introduction of Hive; our Electronic Patient Record system which launched in September 2022.

We’re proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What’s more, we’re excited to be embarking on our Green Plan which sets out how MFT continues to play its part in making healthcare more sustainable.

At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open, and transparent, protecting your health and wellbeing and shaping the future of our organisation together.





To find out more about the key responsibilities and the specific skills and experience you’ll need, take a look at the Job Description & Person Specification attachments under the ‘Supporting Documents’ heading. So that you’re even more equipped to make an informed decision to apply to us, you’ll need to take time to read the ‘Candidate Essentials Guide’that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how ‘we care for you as you care for others’. Most importantly, it also contains critical information you’ll need to be aware of before you submit an application form.

Diversity Matters

MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team atresourcing@mft.nhs.uk.

We’re looking forward to hearing from you!




This advert closes on Friday 17 May 2024

Proud member of the Disability Confident employer scheme

To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form. Diversity Matters MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk. Were looking forward to hearing from you!

Responsibilities

• Co-ordinate and execute day to day administrative and legal formalities in accordance with the law
• Ensuring the continuing good standing of client companies by ensuring all company law and contractual requirements are complied with
• Build, develop and maintain partnerships with cluster contacts

Tasks 

• Review board minutes, prepare complex board packs, including agenda, related minutes, agreements and documentation.
• Train, coach and support the team as and where required
• Maintain and review board/filing trackers
• Ensure legal and regulatory compliance
• Ensure prompt follow-up and timely execution of client requests
• A point of contact for daily operations on complex clients
• Coordinate deliverables for junior team members, working closely together with (Assistant) Managers
• Assist with the audit process Attend board and shareholders meetings, preparing related minutes, IQ-EQ service agreements and documentation.
• Review board minutes of more junior team members
• Prepare and review RCS, RBO, EMIR and general documents
• Understand fee agreements and identify out-of-scope services
• Coordinate with 3rd parties and support/remote functions
• Review of bank account opening forms

Role and Responsibilities:

• Overall in charge of Human Resources (HR) and Administrative (Admin) Department.
• Handle full spectrum of human resources functions that include implementation of HR policies, talent acquisition and retention, compensation and benefits, employee relations, training and development, performance management, employee engagement and any HR project.
• Direct the full spectrum of employee transitions from hiring, on-boarding, performance management, training and career development to exits.
• Review, develop and implement HR and Admin policies and procedures and ensure compliance with all government and company regulations, policies and procedures.
• Drive and implement process improvements to increase HR efficiency and effectiveness.
• Provides advisory role to all departments and Senior Management on the full spectrum of HR policies and procedures.
• Manage various aspects of office administration such as maintenance, leasing, office equipment, office stationery, pantry and interfacing with contractors, vendors and suppliers.
• Carry out other duties assigned by the Senior Management.

Job Requirement:

• Degree in Human Resource Management with at least 8 years HR experience
• Strong problem solving and analytical capabilities with the ability to think logically and strategically.
• Excellent interpersonal, communication, leadership and organizational skills
• Strong knowledge of Singapore Employment laws
• A leader and team player, independent, self-motivated, able to multi task and work well under pressure

Principal Responsibilities: To be responsible for overseeing performance of all administration staff, including direct line management to maintain an efficient and dedicated service, ensuring information systems are updated and monitored to provide accurate data to feedback to the Consultant and Management teams. To liaise with the Senior Team with reference to strategic and operational requirements for all relevant patient pathways. Ensure information systems are updated and monitored to provide accurate feedback to the consultant and management teams. To manage and ensure validation of inpatient and outpatient PTLs on a day-to-day basis, ensuring targets are met and resources are effectively utilised to maximise efficiencies. Monitor performance by running daily reports which includes but isnt limited to Unappointed New and follow-up reports, PTL and other associated performance reports. Monitoring utilisation of clinics is a key part of this role Management: To ensure all appraisals of admin staff are up to date and take place in a timely manner. To ensure all mandatory and role specific training for admin staff is up to date and t0 maintain up to date records. Responsible for staff development and training including the setting of individual departmental targets for efficient ways of working. To provide managerial leadership, managing sickness and absence, and leading performance management issues within the admin team To be responsible for managing the recruitment and selection process for new staff within the admin team and to be pro-active in developing strategies to retain staff To ensure flexible working patterns are achieved to enable cross cover for leave within the admin team, ensuring bank and agency costs are minimised. To ensure excellent communication channels are maintained with all disciplines/departments both internal and external to the organisation, including staff, consultants, patients and visitors to the Trust To be responsible for the management of complaints in relation to the administration service, actively seeking to resolve any issues at the time of notification, acting within the Trust guidelines To take action to rectify deficiencies as and when appropriate, following HR Trust policies. Work with Senior Management with regards to resolving capacity issues. Manage service performance and compliance for the Board Performance and RTT compliance criteria To attend and actively participate in appropriate departmental and Trust meetings. Manage the RTT and audit and maintain choose and book issues and follow through breaches, pending breaches and other performance related issues. Undertake root cause analysis where appropriate. To endorse the Access Policy, ensuring all admin staff are fully aware of the waiting list guidance and that all other local policies and procedures are adhered to. To be able to interpret and analyse data using the Trusts computerised systems e.g. Camis, HIVE, Somerset etc. In the absence of the Directorate Manager or Assistant Directorate Manager, attend Performance meetings as required. Produce weekly reports for Directorate Manager and Assistant Directorate Manager in relation to the short-term capacity vs demand with plans in place. Escalating where required Education and Training: To develop and maintain a stimulating learning environment for staff. To facilitate training programmes for all staff in order to develop levels of competency for the workforce e.g. induction training. To maintain and extend existing knowledge base for continuing self-development. To comply with hospital and departmental policies in order to provide safe and effective working and patient environment for all staff and patients. To be responsible for receiving and managing incoming and outgoing correspondence and interdepartmental communications. General Tasks: To post holder will be expected to use computer systems where appropriate, including email system, the internet and intranet and other office systems in accordance with Trust policies. The post holder will be expected to communicate with all levels of staff, outside agencies and members of the public in a professional and effective manner. To ensure Trust wide standards are maintained to improve the quality of total care to all who come into contact with services undertaken by NGH. To be responsible for maintaining high data quality standards by ensuring that the data entered onto Trust systems is accurate, complete and up to date. To be responsible for undertaking general office duties and organisation. Other information: The post holder may be required to carry out other relevant duties as required. The post holder will adhere to the duties specified under the Staff Responsibilities of the NHS Constitution in their day-to-day work and behaviours. The post holder will be expected to aspire to the Values of the Trust in their day-to-day work and behaviours in order to support the Trust in achieving its Vision. The post holder will adhere to, at all times, any Professional, NHS Code of Conducts and legislation relevant for their area of work. The post holder will make themselves familiar with, and adhere to, at all times, the policies and procedures of the Trust, and their area of work. The post holder will be expected to work to any Corporate/Division/Directorate/Department objectives and standards in order to provide an acceptable level of service. The post holder will be expected to undertake training, including mandatory and role specific training, relevant to their role and ensure it is renewed as required.

The National Operations Service, Personal Assistant /Admin Manager will be responsible for: The overall administration of a number of meetings and supporting the committee and meeting structures of the NOS including co-ordination of yearly plan of meetings, booking venues, preparation of agenda/supporting papers, taking minutes and taking relevant follow up action. The post holder will play a key role in communication between the Directors/Operational teams and programme stakeholders including NHS England (NHSE). The post holder will work in close collaboration with the Directors and members of the NOS service. The post holder will have responsibility for promoting and developing a corporate and professional image of the NOS and demonstrate excellent front of house skills. The post holder will manage all e-mails, electronic diary and post received for the Directors, deciding how every item is to be handled via appropriate liaison with relevant parties, dealing with constant change in priorities and competing demands. This will include the handling of confidential and highly sensitive issues. The post holder is required to have knowledge of a full range of administrative and organisational policies and procedures acquired through training and experience. A recognised secretarial qualification to at least RSA III standard (or equivalent) typewriting. The post holder will be required to take accurate formal minutes at senior level management meetings and committees. They will be able to take and transcribe formal minutes and action plans for the meetings providing a true record of proceedings. The post holder should have knowledge in respect of the whole ethos of the NHS and NHS screening services. The post holder must be proficient in all aspects of office technology in order to prepare databases, presentations, complex documentation and minutes of meetings. Experience in organising meeting schedules and events involving high level participation, taking into account appropriate venues/accommodation/refreshments required. Formulate the agenda for meetings, manage the receipt and co-ordination of agenda and documents. Ensure that appropriate meeting facilities are available. Maintain action records of meetings, sharing actions as appropriate. They will use their judgment in prioritising tasks, liaising with the Directors, committee chairs to facilitate the smooth running of the committees where required. Undertake ad hoc duties in relation to Director business. Support the management team when dealing with and resolving matters that may be confidential, sensitive, complex or contentious on a daily basis. Ensure the security of confidentiality and sensitive documents. Support the co-ordination of visits by external parties on behalf of the Management Team.