Total 201 Administrative / Clerical job vacancies in D14 Geylang, Eunos

Roles & Responsibilities

• Assist in day-to-day administrative and operational duties
• Stock / inventory check, maintain updated stock checks for 7 clinics
• Data entry of relevant information into database
• Ensure efficient management of documents; printing, scanning and filing
• Other ad-hoc duties as assigned by supervisor

Requirements:

• NO EXPERIENCE REQUIRED/ FULL TRAINING PROVIDED
• Familiar with MS Office (MS Excel and MS Words etc)
• Bilingual in English and Mandarin to liaise with Chinese clients who can converse in Mandarin only.

Job Description:

• AP/AR
• Prepare and send monthly SOA with follow-up payments
• Check all invoices against delivery order prior payment
• Assist admin manager with day to day admin duties
• Assist finance manager with day to day accounting duties
• Other ad-hoc duties assigned

Jobscopes of the position Includes:

1) Customer Service

2) Arrange Servicing Schedule with customer

3) Arrange Installation Schedule with customer

4) Keep track contract renewal

5) Keep and maintain records (Data Entry)

6) Provide Quotation

7) Ordering of stocks

and Any Ad-hoc Duty assigned when required.

We are seeking a detail-oriented Accounts and Administrative Assistant in supporting day-to-day operations, basic human resource management, and some financial bookkeeping. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to multitask effectively.

Accounts Receivable/Payable

Process invoices, receipts, and payments.

Monitor accounts to ensure timely collections and payments. Assist with reconciling accounts and resolving discrepancies.

Bookkeeping

Maintain accurate financial records, including journal entries and ledger entries.

Assist in preparing financial reports and statements as needed.

Financial Record Management

Organize and maintain financial documents and records. Ensure compliance with company policies and regulatory requirements.

General Administration

Maintain and update company databases, records, and filing systems.

Manage office supplies stock and place orders as necessary.

Human Resource Management

Assist in the recruitment process by posting job ads, organizing resumes, and job applications.

Schedule job interviews and assist in the interview process.

Prepare new employee files and maintain employee records in compliance with HR regulations.

Qualifications

Previous experience in accounts payable/receivable, bookkeeping, or administrative support preferred.

Proficiency in MS Office Suite (especially Excel and Word).

Strong attention to detail and accuracy.

Excellent organizational and time management skills.

Effective communication and interpersonal abilities.

Ability to work independently and prioritize tasks effectively.

This role will specialise in the operations and logistics management of the overall programmes and objectives of the department.

Roles & Responsibilities

• Logistical support and Management of the in-house, Experience Sports Sessions
• Logistical support and Management of community facilities
• Overall operations and logistics management of the Experience Sports Programme
• Activities and events set-up & tear down
• Liaison with essential Sports Hub operations and Facility Management team to facilitate all areas affecting the smooth delivery of all the department’s events and activities
• Sports and general equipment storage, store and inventory management and maintenance
• Liaison with logistic partners and vendors
• Any other tasks and responsibilities that will evolve within the general job scope

Requirements

Able to commit to:

• Weekdays: 5pm - 9pm
• Weekends: 7.30am - 11.30am

Information

Only shortlisted candidates will be notified.

The level of appointment will depend on the qualifications and experience of the candidate.

For more information on Kallang Alive Sport Management, refer to this website, sportshub.sportsingapore.gov.sg

Jobscopes of the position Includes:

1) Customer Service

2) Arrange Servicing Schedule with customer

3) Arrange Installation Schedule with customer

4) Keep track contract renewal

5) Keep and maintain records (Data Entry)

6) Provide Quotation

7) Ordering of stocks

and Any Ad-hoc Duty assigned when required.

1.Handle and manage Accounts Receivables Function.

2.Update and maintain accounting journals.

3.Daily entry of receipts into the accounting system.

4.Process staff expense claims.

5.Ensure entries are charged to the correct account codes.

6.Handle customer's queries on the daily financial transactional activities.

7.Ensure timely and accurate report submission.

8.Generate monthly accounts receivables report.

9.Assist Finance Manager in other areas of accounting whenever necessary.

10.Perform analysis of accounts, preparation of audit schedules etc

11.Perform other ad-hoc duties when necessary.

Aria Decor Pte Ltd. is a seeking a highly organized and motivated Administrative Assistant with knowledge of government filings, basic accounting, general paperwork assistance, and travel planning/documentation to join our team.

Job Responsibilities:

1. Provide administrative support to ensure efficient operation of the office.
2. Handle government filings including CPF, GST, and other relevant documents.
3. Assist in basic accounting tasks such as invoicing, expense tracking, and reconciliation.
4. Manage utilities bills, insurance, and car paperwork.
5. Assist in general paperwork assistance such as form filling and leasing with the bank.
6. Assist with travel planning and documentation for team members.
7. Answer and direct phone calls, emails, and other correspondence.
8. Assist in the preparation of reports, presentations, and documents.
9. Schedule and coordinate meetings, appointments, and travel arrangements for team members.
10. Maintain an organized filing system and manage office supplies inventory.
11. Handle sensitive information in a confidential manner.
12. Perform other administrative tasks as assigned by management.

Qualifications:

1. Proven experience as an administrative assistant or similar role.
2. Knowledge of government filings including CPF, GST, etc.
3. Basic understanding of accounting principles.
4. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
5. Excellent communication and interpersonal skills.
6. Strong organizational and time-management abilities.
7. Attention to detail and problem-solving skills.
8. Ability to multitask and prioritize tasks effectively.
9. High school diploma; additional qualifications in Office Administration are a plus.
10. Must be proficient with modern technology, and savvy enough to understand basic workings of an online business.

Benefits:

1. Competitive salary based on experience.
2. Health insurance and other benefits.
3. Opportunities for professional development and growth.
4. Positive and collaborative work environment.

Location: Paya Lebar (East)

Working hours: 8:30am to 6:00pm (Mon to Fri)

Job scope:
• Posting of job advertisement
• Call and interview suitable applicants; Job matching
• Liaising with both internal and external parties
• Administrative duties including managing contracts and updating Excel
• Any other ad hoc duties

Requirements:
• Min 2 years of working experience in Sales/ Customer Service will be an advantage
• Willing to learn; Fast learner; Responsible; High sense of urgency in completing tasks; Positive Mindset
• Willing to converse with people from different backgrounds
• Driven to work towards team's goal
• Proficient with MS Office applications

To assist in daily administration duties.

Provide administrative support for Office.

Proficient in Microsoft Office, especially in Words and Excel.

Can multi-task, follow up and monitor work.

Mature Aged applicants are welcome to apply.

Other duties as assigned by management.

· Answering customer questions, providing information, taking and processing orders and addressing complaints

· Positive attitude and pro-active in working

· Assist with daily Administrative team duties.

· Creating of spreadsheets, data entry.

· Daily tasks include administrative, Co-ordinating with project sites and office support activities.

· Assist with project document submissions, claims and preparation of invoices and POs.

· Assist with filing, scanning and photocopying of documents

· Compiling and maintaining records of office business transactions.

· Any other ad-hoc duties as required.

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments

Hiring Position: Operations Admin Executive
Salary: $2000 - $3000

Job Description:-

• Coordinate with Manager and client to ensure quality service delivery
• Ensure cleaning teams adhere to safety measures to during cleaning operations islandwide
• Handle day to day operations scheduling of cleaners to job required.
• Provide administrative support to the operations team.
• Scheduling and coordinating jobs on a weekly basis.
• Coordinate operations manpower and work plans.
• Coordinates daily operational activities.
• Assign job task to Cleaners.
• Close monitoring of jobs and provide necessary updates to clients.
• Responds to customers' feedback and inquiries, provide good client support and maintaining a good relationship.
• Ensure timely submission & generating monthly reports.
• Manage incoming calls from existing clients.
• Manages uniform and cleaning supplies inventory.

Requirements:

Minimum 2 years experience in relevant duties

Must be strong in administrative support/ skills

Able to work independently, dynamic with initiative within timeline.

A good team player and able to multi-task effectively with minimum supervision

Required skill(s): MS Office, MS Word, MS Excel

Able to communicate in both English & Chinese will be a bonus.

Working day: 5 Days work week (Mon-Fri)

Working area: Paya Lebar

• Material stock in and out records, and daily production planning.
• Prepare quotation and process purchase order.
• Issue invoices and receipts.
• Handling inventory control such as inbound and outbound processing.
• Identify to resolve any issues related to imports, exports, logistical systems, and transportation. Monitoring incoming or outgoing logistics processes, including safety performance, logistics quality control, and transportation or warehousing operations.
• Other ad hoc duties as assigned by the Superiors.

Requirements

· Min Nitec/Diploma with at least 1-2 years of relevant experience in related field.

· Strong management skills and leadership qualities.

· Experience in manufacturing setting preferred

Responsibilities:

• Handling matters for project office, such as employees attendance, accommodation/dormitory related issues, training, leave applications, etc.
• Handling all documentation preparations in the project including issuance to relevant internal and external parties.
• Work closely with Finance Department to ensure compliance with proper accounting reporting, regarding supplier invoice, staff claim, petty cash claim.
• Assist HR to control and verify application and renewal of Work Permit and applicable Security Passes / OT claims & attendance sheets.
• Assist in training initiatives and program organized by Training Development Department
• Manage and maintain a record of site office’s assets including acquisition and disposal.
• Responding appropriately to emergencies or urgent issues by the Project and Admin Managers.
• Manage transport arrangement at project site
• Updates of vendors profiles
• Assist PMs in Issuance of Purchase Orders / Requisitions
• Processing Tax Invoices
• Project Monthly submission to Client.