Total 6,528 Senior Executive level Administrative / Clerical job vacancies

Admin Executive

JD :

- Responsible for Billing process, issuance of Delivery Order and Sales Invoices.

Liaise and coordinate with sales teams on order processing and delivery arrangement.

Collaborate with warehouse to ensure timely delivery. Ensure all orders are delivered to

customers within the timeframe.

- Issue PO to vendor and follow up on the scheduled delivery.

- Manual updates of stock balance in Excel. Coordinate with warehouse team on stock balance.

- Prepare meeting minutes and disseminate to relevant parties.

- Attend to phone calls and email queries.

- Any other duties assigned.

Required skills:

- Alert and responsive to WhatsApp’s, WeChat and email

- Able to read and write in Chinese to liaise with overseas counterparts

- MS Excel, MS Office, MS Word

- Good interpersonal skills

- Able to work independently in a fast-paced environment.

- Well versed in MYOB

- At least 1 year(s) of working experience in the related field is required for this position

• Working hours: Mon - Fri 8am - 5pm
• 5-day work week
• AWS & Performance Bonus
• Friendly Environment

Job responsibilities

· To be responsible for the preparation of report required by principal and internal stakeholders

· Be responsible on minutes taking and timely submission.

· To coordinate with internal stakeholders on related matters (e.g. Finance, Human Resource Department, etc.)

· To be in-charge of ensuring documents are being submitted timely with compliance to principal and company guidelines.

· Taking ownership of tracking Work in Progress status, follow up and update status to HOD.

· Preparation of the WIP summary for monthly meeting.

· To be familiar with warranty processes and ensure company adhere to warranty policies and guidelines,

· Ensure all repair orders and invoices are kept in order.

· Any other duties or tasks that are assign by Service Manager whenever needed.

Job requirements

· GCE ‘O’ Level or GCE ‘A’ Level/ Diploma

· GCE ‘O’ Level or GCE ‘A’ Level/ Diploma

· 2 years’ experience in Automotive / Car industry

Good Pay + Good allowance + Good Bonus

Interested candidates please send an updated Resume / CV in Ms Word format to lilian@recruitflash.com or WhatsApp’s your resume to 98332779 ( no Calls)

Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286 )

Duties and Responsibilities:

Sourcing and selecting suppliers/vendors based on quality, price, delivery, and service.
Negotiating contracts and terms with suppliers to ensure favorable terms and pricing.
Managing relationships with existing suppliers and identifying potential new suppliers.
Liaise with Suppliers on defective goods and take corrective action.
Maintain minimum supply inventory levels and negotiate any emergency deals with vendors.
Collaborating with internal stakeholders, such as production, logistics, and finance, to ensure timely procurement of goods and services.
Analyzing market trends and conducting research to identify cost-saving opportunities and improve procurement strategies.
Provides administrative support to ensure efficient office operations.
Perform daily filling of documents.
Assist in monitoring and maintaining office supplies and equipment inventory.
Handle incoming calls and emails.
Arrange and coordinate meetings and events.
To perform other administrative tasks and ad-hoc duty from management when required.

Requirements:

Minimum Diploma / Certificate in Purchasing & Material Control or Business Administration or its equivalents.
Minimum 3 years of relevant experience.
Proficiency in MS Office (Word, Excel, and PowerPoint)
Proficient in written and spoken
Able to work independently and meet deadlines.
Strong communication and negotiation skills.

Interested candidates who wish to apply for the advertised position, please email us an updated copy of your resume for a confidential discussion. We regret that only shortlisted candidates will be notified.

Job Code: Ky

PERSOLKELLY Singapore Pte Ltd | EA Licence No: 01C4394
Chan Sau Wah Kenny | EA Reg No: R1106707

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#SGUnited

Job Title: Administrative Assistant Company: Everton Estate, a boutique Real Estate agency with a dynamic team of 10 Real Estate agents.

About Us: At Everton Estate, we pride ourselves on our personalized approach to real estate services. Our team is vibrant, fun-loving, and committed to delivering exceptional results for our clients.

Position Overview: We are currently seeking a meticulous, patient, organized, and efficient female Administrative Assistant to join our team. This role is pivotal in ensuring the smooth operation of our office and supporting our agents in delivering outstanding service to our clients.

Responsibilities:

1. Case Submission Management: Handle and process cases submitted by agents through our Sales Program, ensuring accuracy and timeliness.
2. Commission Monitoring: Maintain records of commission payable and collectible, reconciling accounts as necessary.
3. Filing and Database Management: Organize and maintain company filing systems, databases, and records to ensure easy access and retrieval of information.
4. Appointment Scheduling: Coordinate and schedule appointments for agents and clients, managing calendars efficiently.
5. General Administrative Support: Assist the Managing Director and team with any additional administrative tasks or projects as needed.

Qualifications:

• Previous experience in administrative roles, preferably in the real estate or related industry.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with real estate management/CRM software.
• Basic knowledge of accounting principles and practices is highly preferred.
• Strong organizational skills with keen attention to detail.
• Excellent communication and interpersonal abilities.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Professional demeanor and a positive attitude.

Benefits:

• Competitive salary and benefits package.
• Opportunities for professional growth and development within a supportive team environment.
• Work-life balance and a collaborative workplace culture.

How to Apply:If you are a motivated individual looking to join a dynamic team in the real estate industry, please submit your resume and a cover letter highlighting your relevant experience and why you would be a great fit for Everton Estate.

We are an equal opportunity employer and value diversity in our workforce. We are looking forward to welcoming the perfect match into our Everton Estate family.

At One World International School, our mission is to develop inquiring, compassionate, reflective lifelong learners who respect all cultures and care for our world. Our vision is that we aspire to be leaders in providing world-class quality and affordable education to all students with an emphasis on values, collaboration, creativity and service to others.

OWIS is looking at appointing a Sales Admin Executive who will be responsible for managing corporate programs, pre-school and school events.

Key Responsobilities:

• Liaise with all corporates for possible business tie ups
• Generate and maintain database of tie-up partners (new/existing)
• Arrange meetings and conduct presentations to HR of corporate organisations (includes external liaisons)
• Finalise the discount margins and maintaining MOUs
• Monitor and manage new/expired MOUs, liaise for renewal with corporates
• Connect with organisations for promotional events/activities organised by the corporate companies
• Liaise with marketing for EDMs and send it across all corporate organisations
• Find opportunities to expand agent network in other markets
• Liaise with agents for student recruitment
• Establish rapport and strong relationships with agents to recruit more students
• Coordinate overseas education fairs with agents
• Train and guide agents on student recruitment while adhering to Edutrust and compliance requirements
• Manage Parent counselling and converting leads to Admissions
• Find opportunities for brand promotional activities amongst the existing Preschool setup
• Liaise with Academic Team and Sales for Open house and event for such events
• Plan and organise educational meets for all such Preschools Parents

Fairs/Exhibitions

• Find opportunities for brand promotional activities
• Liaise with event companies for educational fairs/exhibitions
• Plan and organise educational meets in various go-to markets
• Liaise with overseas agents to create future opportunities for admissions

Minimum Qualifications/Experience

• Bachelors Degree in Sales/ Marketing/ Business Management
• 1-3 years of experience in sales/business development
• Preferred to have working experience in International Schools

Working Location: Punggol Campus

• Experience in apply /renewal /cancellation of work permit, S Pass & EP including workers' repatriation
• Monthly payroll including submission of monthly CPF & FWL
• Annual submission of income tax IR8A, NS Claim and others
• Submission of Tax clearance
• Update and maintain Personnel data file
• Prepare Employment Contract
• WICA Insurance Claim
• Take care of Dormitory & Catering arrangement for workers Arrangement of Skilled Course enrollment for Workers
• Co-ordinate with Supervisor & prepare schedule for daily workers allocation at site
• Planning of company annual event
• Liaising with vendor from sourcing to purchase eg uniform, equipment, printing etc
• Provide support in administrative tasks
• FWMI & WICA Renewal
• Submission of Government Claims such as maternity leave, childcare leave etc...
• Handling of Government Grant application such as Career Support Programme, Worklife Grant etc...
• Any other ad hoc duties as assigned
• Applicant with experience in construction industry is an added advantage

Find Out Even More At: https://tinyurl.com/mindflex-fulltime

Office Location: 28 Sin Ming Lane, Midview City (Bright Hill/Marymount/Bishan MRT)

Quick Apply: You may send your Resume/CV to recruitment@singaporetuitionteachers.com or apply via MyCareersFuture.

About Us:

MindFlex Education Pte Ltd is Singapore's #1 Education Agency. Our team is highly focused on bringing the best value to our clients, whilst building an enjoyable and vibrant office culture. Cultivating and caring about our personnel remains at the heart of our company. We promote a fun-filled family-like environment with strictly no office politics and no overtime culture.

We are currently expanding and looking for fresh & energetic talent to join our team. If you are a great team player with a good sense of responsibility and work ethic, do apply to this posting and we would love to get in touch with you!

Job Scope:

- Handle Day-To-Day Business Operations of Singapore's #1 Education Agency

- Attend to interested clients via various forms of warm leads (form orders, calls, WhatsApp...etc)

(no cold-calling or anything of that sort!)

- Assist clients in shortlisting and recommending suitable tutor profiles based on their criterias

- Coordinate and arrange 1st tuition lesson for clients and tutors

- Follow-up with any necessary administrative support and after-sales service

- Familiarize with and utilize custom-made company software which is focused on automation

Job Requirements:

- Friendly, Passionate and Energetic Team Player

- Organized and Good Administrative Skills

- Responsible and Strong Work Ethic

- Decent Typing Speed and Computer Skills

- Polite, Patient and Calm Personality

- Able to Commit for Minimum of 1 Year

- Poly & University Fresh Graduates are welcome, no experience required

Salary:

- Competitive salary structured towards helping employees grow with the company

- $2,800-$4,300/Month + CPF (inclusive of team incentives)

- Base starts from $2,500-$3,500/Month

- Attractive regular team incentives from $300-$800/Month

- Clear Salary Progression, Annual Salary Review (Minimum 5-10% Increase)

- Management positions start from $4,000/Month base salary (for candidates identified with leadership potential)

Working Hours:

- 4 Weekdays, 1 Weekend OR 3 Weekdays 2 Weekend

- 9.00am - 6.30pm

- Strictly No Overtime and No Bring-Work-Home Culture

Why Choose Us:

- Fun Working Environment

- Casual Working Attire, Relaxed Setting

- Spacious Office with Modern & Fun Entertainment Facilities (Pool Table, Playstation 5, Karaoke Set, Board Games...etc)

- Company Meals / Outings / Events / Bonding Activities

- Full Leave Benefits: PH, Annual Leave, Sick Leave

- Strictly No Office Politics / Drama

- Great and Enjoyable Company Culture

- Career Progression and Extremely Low Staff Turnover Rate

- New Bright Hill MRT (Brown-Line) at Doorstep of Office

Others:

- Shortlisted candidates will be contacted for a short interview over Zoom or Face-to-Face

- Signing of Non-Compete contract will be required upon successful employment

Provide full assistance and support in HR functions and administrative work for a start-up department
Responsible in managing the full spectrum of R&D recruitment in technical roles hiring
Handle end-to-end staff onboarding and offboarding process
Execute and ensure accurate monthly payroll, including payroll reports and statutory submissions (CPF, IR8A,IR21, AIS and etc)
Ensure compliance and adherence of HR policies with local legal and statutory requirements
Administer of employees’ leave and manage government paid leave claims submissions (NS, Maternity, Childcare and etcl
Assist in planning, arranging, organizing and coordinating staff engagement activities
Administer monthly vendor payments including utilities, WIFI, water supplies and other ad-hoc purchase for office supplies
Assist in handling and manage general office administration including procurement of office and pantry supplies and stationary supplies
Manage claim by updating purchase and payment records
Provide support on other HR / administrative matters and ad-hoc duties as assigned
Job Requirements:Diploma/Higher/Graduate Diploma/Degree in Human Resources or related discipline
Minimum 3 years of HR working experience in start-up IT industry and equipped with strong experience in recruitment for R&D technical roles will be advantageous
Knowledge of employment act and local practices and regulations in Singapore
Fluent interpersonal communication skills with bilingual in English and Mandarin is required to liaise with the China HQ counterparts/personnel for work or project related matters
Hands-on, well organized, self-driven and able to work independently yet a good team player
Excellent multi-tasking skills to work in a face-paced environment
Good knowledge of MS Office (Word, Excel, Outlook and etc)
Able to commence on short notice will be an added advantage

Company information

(A.) Administrative Duties

1. To manage all administrative work for company programmes and courses. Including to coordinate, plan, maintain course attendance sheet, collect course fee before commencement of new classes.

2. Maintain database for company members, volunteers, and students.

3 Assist in convey message or update information to members, volunteers, and students with instruction of management

4. Provide day to day general office administrative duties, including but not limited to :-

· Handle admin email, answers phone calls and supports visitors

· Order office stationery and mineral water;

· Coordinate of photocopier repairing.

. Keep track of Insurance renewal

. Create and maintain template of form /Assist in drafting letter

. Staff/Members Training Record

. Booking of air ticket

5. Meeting Minutes

· Coordinate, prepare materials and minutes for internal / external meetings

· Write minutes for committee meetings and perform the circulation

6. Other tasks and duties as assigned from time to time

(B.) Project Related Duties (Event and Performance)

. Admin support

. Preparation and collation of audience feedback form

. Preparation of service contract / agreement

. Other tasks and duties as assigned from time to time

Requirement:

** Candidates need a work passes do not need to apply

** Proficiency in spoken and written Chinese and English

Now till 9 Dec 2024/ 5 Days/ Office hour

Description

We are currently seeking a dynamic and experienced individual to join our team as a Programme Administrative /Events Executive. This role is ideal for someone who is passionate about programme management, event planning, and administrative excellence.

Key Responsibilities:

• Manage the planning, coordination, and execution of programmes and events.
• Develop and maintain project timelines, budgets, and resources.
• Liaise with internal and external stakeholders to ensure smooth execution of programmes and events.
• Coordinate logistics, including venue selection, catering, and audiovisual requirements.
• Prepare and distribute marketing materials and communications related to programmes and events.
• Conduct post-event evaluations to measure the success and impact of programmes and events.

Requirements:

• Bachelor’s degree
• 1 years of experience in programme management and event planning.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office suite and event management software.

EA Personnel Name: Joyce Ng
EA Personnel No: R2095235
EA License No: 12C6253

Job Description

• To assist and support the Manager at the Ops department on the day-to-day workshop & depots operations.
• Provide administrative support to the Ops Department such as filing, recording of job requisition (JR), incoming & outgoing vehicles records, bi-weekly insurance claims report, etc.
• Assist to handle the full set of the accident claim processes, ensuring motor claims processes are followed up closely, till the finalization of payment.
• Submission of insurance report on a bi-weekly basis and endorsed by Manager
• Issuance of the Quotation, DO and Invoice for the depots.
• To assist Manager in conducting bi-weekly toolbox meetings, ensuring proper documentation is in place.
• Ensuring the First Aid box and its content are constantly monitored and replenished.
• Ensuring monthly OT claims are processed and approved for HR to process with payroll calculation.
• To render kind assistance to foreign workers on all administrative applications.
• Actively participate and attend safety committee meetings in the absence of the Manager in compliance with organizational safety practice & procedures.
• Any ad-hoc duties as assigned.

Job Requirement

• A-level / Diploma and above or equivalent.
• Compulsory to have knowledge in Microsoft Office, especially Excel.
• Report generation with a good eye for details to ensure report accuracies.
• Meticulous sense of responsibilities and good working attitude & follow-up skills.
• Good interpersonal skills and being able to work in a fast-paced environment.
• Enjoy working with all levels of employees.
• Process good communication and written skills.

Responsibilities

• Source and evaluate suppliers and vendors.
• Request for quotations.
• Prepare and process purchase requisitions.
• Track goods and services delivery status and assist in the payment processing of goods and services procured.
• Liaise with external and internal stakeholders on procurement matters.
• Plan, schedule and liaise with concerned parties pertaining to boat utilization.
• Administrative duties.
• Any other ad-hoc duties assigned

Requirements

• Minimum requirement ‘O’ Level / ‘N’ Levels
• With or without experience
• Team player with positive attitude and willingness to learn
• Demonstrate strong written and verbal communication skills
• Willing to work on Weekend (From Home) for Boat Arrangement
• Proficient in Microsoft Office applications
• Interested in Marine industry

Interested candidates please write in with detailed resume and expected remuneration to lynn@unitedm.com.sg

Only shortlisted candidates will be notified.

Admin Executive

Working hours : 8:30am to 6:00pm

Location : Pandan Loop

Salary: $2500 - $2750

Responsibilities:

• Answering phones calls and taking messages
• Welcoming all visitors and interacting with them
• Managing scheduling and appointments
• Arranging meetings and other events
• Managing mail/fax communications
• Managing traditional paper and/or electronic filing systems
• Performing basic bookkeeping/clerical duties
• Managing production team
• Receiving order and create invoice for customers using software MYOB
• Packing for all local, online and overseas order and arrange courier for order delivery
• Create presentation
• Book ticket for directors
• Setting and managing the daily schedules and calendars of company executives
• Preparing and/or editing documents, such as expense reports, memos and invoices
• Creating spreadsheets, managing databases, preparing presentations
• Negotiating with vendors
• Order necessary office supplies
• Managing corporate stock rooms and/or libraries
• Managing production for low stocks
• Arrange videoconferencing
• Reviewing incoming documents
• Conducting research
• Training and/or supervising clerical workers

Admin Executive Requirements:

• Minimum 5 years working experience as Admin
• Bachelor’s degree in admin or related field.
• Experience in planning and implementing sales strategies.
• Experience in customer relationship management.
• Experience managing and directing a sales team.

Lee Wan Ling | Reg No: R23116154

THE SUPREME HR ADVISORY PTE LTD | EA No: 14C7279

Job Description

• To assist and support the Manager at the Ops department on the day-to-day workshop & depots operations.
• Provide administrative support to the Ops Department such as filing, recording of job requisition (JR), incoming & outgoing vehicles records, bi-weekly of insurance claims report, etc.
• Assist to handle the full set of accident claim process, ensuring motor claims processes are follow up closely, till the finalization of payment.
• Submission of insurance report on a bi-weekly basis and endorse by Manager.
• Issuance of the Quotation, DO and Invoice for the depots.
• To assist Manager in conducting bi-weekly toolbox meeting, ensuring proper documentation are in place.
• Ensuring the First Aid box and its content are constantly monitor and replenish.
• Ensuring monthly OT claims are process and approve for HR to process with payroll calculation.
• To render kind assistance to foreign workers on all administrative applications.
• Actively participate and attend safety committee meeting in the absence of Manager in compliance to organizational safety practice & procedures.
• Any ad-hoc duties as assigned.

Job Requirement

• A-level / Diploma and above or equivalent.
• Compulsory to have knowledge in Microsoft Office, especially Excel.
• Report generation with good eye for details to ensure report accuracies.
• Meticulous sense of responsibilities and good working attitude & follow up skills.
• Good interpersonal skills and be able to work in fast paced environment.
• Enjoy working with all level of employees.
• Process good communication and written skills

Job Description:

· Providing secretarial, administrative, and personal supports to MD.

· Conduct weekly diary meeting with the MD to discuss upcoming engagements, invitations, and other requests. (e.g. meeting appointments, travel schedule, and travel arrangements)

· Schedule and manage meetings on behalf of MD, between him and his direct reports and the committees and group to which he is a member.

· Assist MD to follow up on task assigned to subordinate and manage MD’s appointment.

· Filter general information, queries, phone calls and invitations to the MD by redirecting and taking forward such contacts as appropriate.

· Prepare correspondence on behalf of the MD, including the drafting of general replies.

· Prepare meeting minutes and follow up action plans after meeting as and when required.

· Maintain proper filing system for both electronic and hard copies filing.

· Prepare letters, memos for an announcement to staff and related parties.

· Support and assist in the planning of company activities.

· Assist on administrative duties of HR process. (e.g. claiming of the levy, purchase of air-tickets, pass application, renew work passes)

· Maintain records and monitor on company fleet vehicles, road tax renewal, etc.

· Provide administrative support to the department head for establishing the department structure and system, establishment of policies and procedures. Assist in the creation of necessary forms, documentation process presentations & system where necessary.

· Other ad-hoc assignments as assigned.

Requirements:

· Minimum Diploma qualification.

· At least 3 years of relevant experience.

· Proficient in MS Office (MS PowerPoint, MS Excel, MS Word).

· Strong interpersonal skills in a professional and responsive manner.

· Demonstrate ability to handle work professionally, independently, and efficiently.

· Possess effective organizational and follow-up skills, attention to details.

· Experienced in office administration.

· Good inter-personality skills, grooming & communication.

· Ability to manage complex and highly confidential information with discretion and integrity

· Immediate starters preferred.