Assistant Facilities Manager

3.1

Job Type   /   Job Level

Full-time   /   Junior Executive

Company Location

Hong Kong

What This Job Involves

Facilities Operations & Maintenance and Vendor Management

Assist in managing daily facilities operations, including building services, M&E systems, cleaning, security, landscaping, and waste management.
Monitor planned preventive maintenance (PPM) schedules and ensure timely execution and documentation.
Coordinate rectification works and follows up on defects, breakdowns, and urgent repairs.
Conduct routine site inspections and prepare observation and action reports.
Coordinate with service providers, contractors, and suppliers to ensure service levels meet contractual and operational requirements.
Monitor contractor performance, workplace safety, and compliance with site rules and statutory requirements.
Assist in preparing scope of work, quotations, work orders on improvement and rectification project and evaluation of vendor performance.
Coordinate site activities, timelines, and contractor access during project execution.
Support sustainability initiatives, energy‑saving measures, and ESG objectives where applicable.

Health, Safety & Compliance

Support implementation of health, safety, and environmental (HSE) policies and procedures.

Space & Workplace Management and Project

Assist in space planning, office moves, churn management, renovation and furniture layout coordination.
Support onboarding arrangements, desk setups, and workplace readiness.

Budget & Cost Control

Assist in monitoring facilities operating expenses against approved budgets.
Support cost control initiatives and identify opportunities for efficiency improvements.

Documentation & Reporting

Maintain accurate records of maintenance logs, statutory certificates, permits, and compliance documentation.
Prepare regular reports on facilities performance, incidents, service levels, and KPIs.
Assist in audits, inspections, and management reviews.
Prepare contract, enhancement work or rectification works proposal to Client

Stakeholder & Tenant Support

Act as a point of contact for internal users, tenants, and stakeholders on facilities‑related matters.

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