Executive - Operations

Job Type   /   Job Level

Full-time   /   Others/Any

Company Location

Singapore

Job Responsibilites

Facilities & Equipment Maintenance

Conduct regular inspections of facilities and equipment; troubleshoot issues and assess defect reports
Supervise preventive maintenance and recommend improvements or upgrading works
Advise Management on building conditions and maintenance needs
Train Operations staff on proper and safe use of equipment
Respond to emergency maintenance issues, including after office hours, weekends, and public holidays
Maintain accurate records of maintenance and repair works
Oversee fire safety systems and ensure compliance with regulatory requirements
Supervise overall upkeep and maintenance of the Home

Contract Management

Lead tender processes, including scope definition, evaluation, and recommendation of proposals
Manage contractors to ensure compliance with contract terms, service standards, and safety regulations
Track contract timelines and initiate renewals promptly
Verify completion of works and supporting documents before payment processing

Inventory Management

Develop and maintain effective inventory storage and control systems
Oversee proper documentation and tracking of donated items
Manage inventory of medical and non-medical supplies, ensuring adequate stock levels

Supervisory Responsibilities

Oversee daily operations of Maintenance, Security, Laundry, Food Services, Front Desk, and Transport
Lead and manage teams (Maintenance, Front Desk, Laundry, Store, Driver), including recruitment, training, and performance management
Ensure compliance with workplace safety and operational standards
Escalate disciplinary matters to Management when required

Administrative Duties

Others

Support compliance functions (Fire Safety, Workplace Safety, incident management, etc.)
Participate in and lead improvement projects where required
Cover duties of Executive – Operational when necessary
Perform any other duties as assigned by Management

Job Requirements

Diploma or Degree in Building/Facilities Management or a related field
3–4 years of experience in facilities management, M&E, project management, and procurement, with at least 2 years in a supervisory role
Experience in the healthcare sector is an added advantage
Strong interpersonal and negotiation skills, with the ability to work effectively in a team
Able to work independently and manage multiple tasks under tight timelines
Good knowledge of workplace safety regulations and compliance standards
Proven ability to manage manpower and budgets effectively
Strong analytical thinking and problem-solving skills
Proficient in MS Office applications (Excel, Word, PowerPoint)
Demonstrated leadership skills, with the ability to lead teams, train staff, and drive departmental goals

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