The Role
The successful candidate will ensure the premises and office facilities for Philippines operations are fit for purpose and represent the brand requirements at all times.
This position requires the individual to exercise judgment and initiative. We are looking for someone who has a high degree of flexibility, who can operate effectively in a fast moving environment and has a the ability to handle multiple projects at the same time.
Responsibilities
Ensure premises and office facilities are fit for purpose and represent the Brand requirements at all times. Provide administrative, secretarial and support activities for the Philippines team as and when required (flights, hotels and transportation). Act as a receptionist to answer the mainline phone, deal with queries, field calls and take messages. Manage distribution of national and international mail and packages – incoming and outgoing. Ensure the office, kitchen area and meeting rooms are kept neat and orderly. Ensure a clean and clear desk policy at all times within the office environment. Assist in ad-hoc projects and tasks for Finance, HR, Communications and IT. Escalate matters that require senior management concurrence in a timely matter to line management. Perform ad-hoc duties as assigned by line management.
Requirements
Ideally 3-5 years in a similar Facilities or Workplace management role
Familiarity with workflow processes, internal procedures and purchase orders
Self-started with the ability to work under minimal guidance and direction
Exceptional verbal and written communication skills
Able to build and maintain strong working relationships across several business units
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