Admin Officer

3.0

Job Type   /   Job Level

Full-time   /   Fresh/Entry Level

Company Location

Philippines

Duties And Responsibilities

Schedule training sessions and meetings for resident doctors, including monthly meetings
Prepare and issue necessary memoranda related to training, meetings, and other activities
Prepare and process RFPFs and Memorandum of Agreement (MOA) for Health Centers and Hospitals related to community services
Process promotion papers and appointment letters
Coordinate with the Operations and Logistics teams to request materials and other requirements needed for training
Maintain comprehensive training records, including photos, patient details, procedures performed, and attending doctors
Collect, verify, and monitor attendance reports submitted by doctors
Provide on-site and administrative assistance throughout training activities
Follow up with resident doctors regarding their online procedures and attendance to ensure compliance and active participation
Organize and maintain 201 files and other personnel records
Assist in the evaluation and performance monitoring of doctors
Update and maintain monitoring reports related to doctors performance and activities
Prepare Certificates of Training (COT) as requested
Compile and maintain hard copy documentation of relevant records
Handle communication and provide administrative support to resident doctors

Qualifications

Graduate of any four (4) years Bachelors degree
Willing to work on-site
At least six (6) months to one (1) year relevant work experience in administrative work or any related field
Organizational Skills
Communication skills
Multi-Tasking skills
Effective office and records management skills
Flexible and can adopt to constant demands
Well-equipped in using Microsoft Office applications, Facebook Messenger, Zoom, Gmail, Google calendar, and other administrative platforms

Jobs in Philippines » Jobs in Makati, National Capital Region, Philippines » Admin Officer

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