Total 1,407 Full-time Administrative / Clerical job vacancies in D14 Geylang, Eunos

* Interview will be conducted in Mandarin*

Job Scope

• Responsible for the day-to-day office administrative duties related to F&B operational activities in the Singapore office.
• Confirm sales transactions in the POS/BOH system and work with our China HQ Finance team to reconcile any discrepancies.
• Submission of monthly GTO report.
• Verify with merchant service team to address any discrepancy, overcharge and undercharge issues.
• Monitor and follow-up on inbound and outbound payment.
• Process billings and categorise costs accordinglywith clarification as required by China HQ Finance team.
• Assist in annual audits and internal control reviews.
• Assist in all finance-related matters including maintenance of the finance records, reconciliation, and managing the administration of finance processes.
• Handle all administrative duties relating to HR matters and claims.
• Manage work passes related issues such as application, renewal, cancellation etc.
• Assist in submission of government surveys and other statutory submissions.
• Ensure insurance claims are submitted promptly in portal and timely renew of insurances policies.
• Maintain, up-to-date and filing records and profiles in the HR system and MOM portal.
• Maintain and verify timesheets, attendance and leaves balance for all staff.
• Prepare letters and internal announcements as and when required.

Job Requirements

• Diploma in Accounting, Finance or a related field in Business Administration
• Proven experience in similar role, preferably in F&B industry
• Strong analytical and problem-solving skills
• Knowledge of relevant regulations and compliance standards
• Effective communication skills in both written and verbal
• Strong written and oral communications skills in Mandarin to liaise with colleagues and teams of Chinese speaking background
• Ability to work with cross-cultural teams and groups internationally

Work Type:

• Commission base

• Work from home

General taskings:

• Assist with the preparation and submission of XBRL format of financial statements

• Guide junior staff and able to manage a portfolio of companies consisting local and MNC companies.

• Handle work pass application for clients’ expatriate staff

• Handle insurance-related for clients’ staff

• Handle clients’ submission of grants

Requirements:

• Good understanding of the application and eligibility of government grants

• Member of CSIS or candidates undertaking CGQP preferred.

• At least 3 years of relevant working experience

• A meticulous, organized and proactive individual who can work independently

• Good understanding of Singapore Companies Act, Listing Manual, Catalist Rules of SGX-ST, AML/CFT procedures and guidelines and other relevant regulations will be advantageous.

Working location: Tuas

Working days/ timing: Monday to Friday 9am-6pm

Salary: Up $3200

Job Responsibilities:

1. Process purchase order, delivery order and invoice

2. Handle general admin duties to support the sales department

3. Liaise with customers and follow up with their orders

4. Update sales and stock report

Job Requirements:

1. Minimum Diploma in any field

2. Minimum 1 year experience is needed

Interested candidates, please send in updated resume through “APPLY NOW” or email to dorothy@workstone.com.sg

Dorothy Ooi Shi Hui

Registration Number: R1762852

Workstone Pte Ltd

EA License Number: 19C9998

Jobscopes of the position Includes:

1) Customer Service

2) Arrange Servicing Schedule with customer

3) Arrange Installation Schedule with customer

4) Keep track contract renewal

5) Keep and maintain records (Data Entry)

6) Provide Quotation

7) Ordering of stocks

and Any Ad-hoc Duty assigned when required.

• Manage and assist with day-to-day operations of the HR functions and duties
• Assist with end to end recruitment process from screening candidates to issuing employment contracts
• Administrative duties such as benefits and claims, HR database and employee records, HR reports etc
• Any other adhoc duties as assigned

Requirements:

• Min Diploma
• Valid Driving License
• Min 1 year relevant experience
• Working Hours: Mon-Fri (8am-5pm)
• Location: Bedok
• Salary: Up to $3200
• Able to start work immediate or on short notice

How to apply:

Interested applicants kindly state your expected salary, last drawn salary and starting date.

We regret to inform that only shortlisted candidates will be notified.

Log on to www.e-cruitteam.com.sg for more job opportunities!

EA Personnel: Teo Kai Xin, Joey

EA Reg ID: R23114229

EA Licence No.:19C9603

• Min GCE O level or equivalent in any discipline
• No prior experience is needed, training will be provided
• Proficiency in Microsoft Office
• Able to work independently under stress within the deadlines in a fast-paced environment and to be able to multi task
• Perform administrative duties
• Organize, filing and maintain records, documents and files

Responsibilities:

Handle General Office & Logistics Administration

Handle Logistic/Shipping coordination

Able to operate the Company in-house ERP software (training will be provided)

Requirements:

Logistic and Shipping knowledge

Skill in internet and MS Office applications

Good interpersonal communication skills and telephone etiquette

Self-motivated, strong sense of responsibility.

About Candymotor:

Founded in 2016, Candymotor stands as a distinguished establishment in Singapore, offering a comprehensive range of motorcycle accessories and services. Beyond a retail entity, Candymotor serves as a hub for motorcycle enthusiasts, boasting a physical store, workshop, and new/used motorcycle sales. Our commitment extends to fostering a dynamic community for riders.

Position: Retail Sales Assistant cum Admin with Commission

Key Responsibilities:

• Assist customers with enquiries
• Manage Point of Sale (POS) transactions
• Help to uphold store cleanliness
• Assist with goods procurement
• Sales-based commission

Qualifications:

• Demonstrated positivity towards customers
• Sales-oriented mindset
• Effective team collaboration
• Riding motorcycle will be a plus

Responsibilities

1 Data entry duties and administrative duties include: Preparing quotation, final bill of quantity and sales invoices for the project you are assigned to, all templates are given

2 Support project manager/ M&E coordinator

3 Handling emails related to the project

4 Ability to be on time and complete task in an efficient manner

5 Manage databases and admin systems

6 Organizing, storing paperwork, documents and computer-based documents

7 Assisting in other office ad-ho duties when required

Skills Requirements

1 Neat administrative and good organisational skills

2 Able to thrive and work individually and independently

3 Familiar with simple Excel like sum, subtract, multiply, discounts

Other information

1 5.5 working days (alternate Saturdays off) (Mon - Fri: 8:30am to 5:30pm, Sat: 8:30am to 1pm)

2 Location is in Kaki Bukit

3 Full time job

4 Work life balance

Kindly state your expected salary & date of availability when submitting your application.

Kindly note that only shortlisted candidates will be notified.

Job Summary:

The Executive Secretary & Personal Assistant will provide high-level administrative support to the Managing Director and ensure the smooth operation of the executive's office. This role combines the responsibilities of a secretary and a personal assistant, with additional tasks such as lead generation and ad hoc projects. The Executive Secretary & Personal Assistant will be the Managing Director's principal support, acting as the primary point of contact for everyone and spending 90% of their time with the Managing Director.

Responsibilities:

1. Executive Support: Manage the Managing Director's calendar, including scheduling meetings, appointments, and travel arrangements. Screen and handle all correspondence, emails, and phone calls on behalf of the Managing Director.
   Prepare and edit reports, presentations, and other documents as required.
   
2. Administrative and Clerical Tasks: Handle correspondence, such as emails, phone calls, and mail. Organize and maintain files, both physical and electronic. Ensure the confidentiality and security of sensitive information. Order and maintain office supplies.
   
3. Meeting Coordination: Organize and coordinate meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items. Liaise with attendees to confirm meeting details and logistics.
   
4. Travel Arrangements: Coordinate and book travel, accommodation, and itineraries for business trips. Prepare travel expense reports and ensure all travel-related logistics are managed efficiently.
   
5. Communication Management: Act as the first point of contact for internal and external stakeholders, maintaining professional and effective communication.
   Handle confidential and sensitive information with discretion and maintain confidentiality.
   
6. Office Management: Manage and organize the office, ensuring it is tidy and well-organized. Maintain an efficient filing system, both electronic and physical, for easy access to documents. Coordinate maintenance and repairs of office equipment.
   
7. Project and Event Coordination: Assist with the planning and execution of special projects and initiatives led by the Managing Director. Conduct research and prepare briefs or reports on various topics as requested. Assist in the planning and coordination of corporate events, meetings, and functions attended by the Managing Director.
   
8. Liaison Role: Act as the primary point of contact for the Managing Director with all internal and external stakeholders. Ensure timely and accurate dissemination of information and follow-up on pending issues.
   
9. Lead Generation and Ad Hoc Tasks: Assist with lead generation activities, including researching potential clients and maintaining a database of leads.
   Handle additional tasks as needed, such as preparing marketing materials, assisting with social media management, or coordinating promotional activities.
   
10. Research and Analysis: Conduct market research to identify trends, competitor activities, and potential business opportunities. Analyze data and prepare reports to support business decisions.
    

Qualifications:

• Proven experience in an administrative or executive assistant role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to handle confidential information with discretion.
• Strong attention to detail and problem-solving skills.
• Flexibility and adaptability to handle a variety of tasks and changing priorities.
• Exceptional interpersonal skills and the ability to build relationships with current or potential clients
• High level of professionalism and emotional intelligence.
• Ability to work independently and take initiative.
• Strong research and analytical skills.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Knowledge of social media platforms and basic marketing principles.
• Proactive attitude with a strong sense of ownership and accountability.
  

Roles and Responsibilities:

• Reports directly to Directors
• Provide full administrative/secretarial support to the Director, business support (including travel arrangements,
• managing daily calendar & schedules, appointment scheduling and drafting of correspondences, etc)
• Assist the Director daily tasks and follow-up closely
• Assist Directors in monitoring all payment schedule
• Assist Director on monitoring, follow ups and updates on task assigned to employees
• Consolidate reports from all departments on a routine.
• Prepare reports in Excel, Word or PowerPoint format
• Take minutes and follow up
• Assist in daily operation, HR, admin, accounting work and etc.
• Assist in daily translation work
• Preparation and submit for petty cash claim for Director’s expenses.
• Gather information for external or respective parties, eg. Sub-contractor on their queries and/or collaboration
• Support on any other ad-hoc tasks assigned from time to time.

Requirements:

• At least Diploma in Business Management or any other field
• At least 3-4 years of relevant working experience
• Fluent in both written and spoken English
• Skilled at Microsoft Words, Excel and/or PowerPoint
• Detailed and have strong execution skills
• Able to multi task, task oriented & prioritized well
• Pleasant looking
• Organized & a team player
• Independent & meticulous
• Good in organizational, communication & interpersonal skills
• Confident, dependable, discreet, and diplomatic.
• Critical thinking, problem-solving and time-management skills.
• Possess own vehicle & class 3 driving license will be an added advantage

Job Description

1. Handles full set of accounts, including bank reconciliation & journal etc

2. Ensure accuracy for data entry of all transactions into Quickbook.

3. Assist and support the team in the execution of digital marketing strategy.

4. Any other duties/task as required by the job and/or organisation where required.

Requirements

1. Good team player

2. Strong sense of responsibility, confidence, initiative and commitment

3. Ability to work independently with minimum supervision

4. Well versed in Quickbook

5. Computer literacy and proficient in MS Office such as Words, Excel, PowerPoint etc.

6. Minimum 2 years’ experience in the same field.

Description

Responsibilities

• Attending to customers: Telephone, walk in, email etc
• Processing sales orders and handling administration requirements
• Providing back-end support and coordination for Sales Team
• Any ad hoc duties required.

Requirements

• Good in spoken/written English
• Able to liaise with Mandarin speaking clients
• Able to start immediately or within short notice
• Singaporeans only

Information

• Attractive Remuneration
• Good employee benefits
• Work life balance - No OT required
• 5 mins walk from Kaki Bukit MRT
• 5 Days work week

Key duties & responsibilities

The Project Admin primarily offers support to ensure workplace efficiency. Assist the respective managers through a variety of tasks related to organization, communication, and daily routines. Familiar with a variety of the industry’s concepts, practices, and procedures.

Ability to effectively communicate via phone, email, and collaboration platforms, ensuring that all duties are completed accurately and delivered with high quality and in a timely manner.

Responsibilities

· Providing support for the General Manager/Director in daily administrative tasks.

· Respond and resolves administrative requests and inquiries (including but not limited to ordering stock, office or warehouse supplies and equipment, pantry items).

· Provide proactive and effective general administrative assistance across a range of tasks with the Human Resources Manager.

· Do quotations and send to clients in a timely manner.

· Responding to client’s enquiries in a timely manner.

· Involved in Ad-Hoc Projects.

· Involved in inventory management of company stock at company locations.

· Any other administrative duties as assigned by the Company.

Requirements:

• Minimum GCE ‘N’ or ‘O’ levels / Nitec. At least 1 year of experience in administrative role.
• Proficient computer skills, including Microsoft Office (Word, PowerPoint, Outlook, and Excel).
• Ability to multitask and work with tight deadlines.
• Good communication skills with people of all levels.
• Ability to work effectively both independently and as part of a team.
• 5.5 working day

Responsibilities:

• Create and refine drawings with AutoCAD, including proposed lighting and power layout plan, detailed plans, and single line diagrams
• ⁠Ability to draft SLD based on site photos provided
• Understanding of electrical systems and installations and ability to identify electrical components
• ⁠Take on additional drafting tasks as needed by the Team.
• ⁠Write detailed inspection reports and maintain documentation of inspections
• ⁠Compile and submit daily reports, inspection reports, and inter office communications in a timely manner
• ⁠Source for quotations of components / works

Job Requirements:

• Diploma, Bachelor's degree or equivalent experience
• Knowledgeable with Electrical Engineering in handling electrical installations
• Knowledge in electrical industry and the relevant code of practice and regulations
• Proficient with Microsoft Office Suite, AutoCAD and project planning related software are required to prepare for proposal, reports and logs