1. Fleet Runner Planning & Daily Coordination
- Support the Fleet Supervisor in planning and coordinating daily activities of fleet runners, including:
- Vehicle retrieval and swapping for Puspakom inspections
- Scheduled maintenance and workshop movements
- Breakdown recovery and replacement coordination
- Prepare and communicate daily task schedules to fleet runners.
- Monitor job completion status and escalate delays or issues promptly.
2. Courtesy Vehicle & Yard Availability Management
- Liaise closely with Fleet Supervisor and Yard Coordinator to:
- Ensure sufficient courtesy vehicles availability at the yard to support daily fleet operations.
- Coordinate vehicle movements to minimize downtime and customer impact.
- Maintain updated records of courtesy vehicle status and deployment.
3. GPS Administration & Compliance Monitoring
- Administer and monitor the GPS tracking system for all managed vehicles.
- Ensure:
- Full vehicle traceability at all times
- Compliance with road regulations, usage policies, and geofencing rules
- No unauthorized usage or tampering by leased customers or runners
- Generate exception reports and escalate non-compliance cases to Fleet Supervisor.
4. Fleet Runner KPI & Incentive Administration
- Track and administer fleet runner KPI performance, including:
- Job completion timeliness
- Compliance with procedures and safety requirements
- GPS and fleet card discipline
- Prepare monthly KPI reports and calculate performance-based incentives for fleet runners.
- Maintain transparent and auditable KPI documentation.
5. Yard Reconciliation & Asset Control
- Work closely with Yard Coordinator to ensure:
- Weekly cycle count of fleet vehicles parked at the yard is completed
- Physical vehicles are fully reconciled against system records
- Investigate and report discrepancies, missing units, or documentation gaps.
6. Fleet & Toll Card Administration
- Administer and control the daily issuance, usage, and return of fleet cards and toll cards for fleet runners.
- Maintain accurate logs of:
- Card allocation
- Vehicle assigned
- Purpose of usage
- Daily reconciliation
- Investigate misuse or irregularities and escalate immediately.
7. Reporting & Administrative Support
- Prepare daily, weekly, and monthly operational reports related to:
- Fleet runner activities
- Vehicle movement
- Compliance and exceptions
- Maintain proper filing and documentation for audit and control purposes.
- Support Fleet Supervisor in continuous improvement initiatives and process enhancements.
