The individual is responsible for managing daily PN & JO freight billing operations, including resolving billing exceptions and disputes with suppliers and internal stakeholders. Key responsibilities include collaborating with external suppliers and the Accounts Payable team to improve billing processes, ensuring billing accuracy, timely freight payment settlement, and preparation of required reports. The role also involves analyzing shipment volumes, transportation costs, and supplier performance to support cost control initiatives. In addition, the individual supports logistics operations execution, including inbound and outbound freight activities, import and export customs compliance, preparation of customs documentation and regulatory reports, and liaison with Trade Compliance teams, Customs authorities, government agencies, and logistics providers while ensuring compliance with FIZ, LMW, and international customs requirements. The position also provides support for inventory management activities, including material receiving, storage, and issuance, and assists with internal and external audits as required.
Essential Duties & Responsibilities
- Responsible for the verification of the billing invoices from the PN & JO Logistics Service Providers.
- Ensure the accuracy of the freight invoice billing and submit for payment processing with the Finance department.
- Perform auditing and handle exceptions or disputes with relevant suppliers and internal stakeholders.
- Support establishing and monitoring WD freight billing processes with external suppliers and the internal accounts payable team.
- Perform correct reporting and timely submission to the management and Finance department.
- Cooperate with the accounts payable team to manage the freight payment with suppliers on time.
- Generate relevant reports to analyze shipment volumes, unit costs, and supplier performance.
- Support operational cost control. Work with Finance on trends and other related queries.
- Support Logistics operations execution, including import and export customs compliance activities, preparation of customs documentation and regulatory reports, and liaison with Trade Compliance teams, Customs authorities, government agencies, and logistics providers, while ensuring compliance with FIZ, LMW, and international customs requirements.
- Support inventory management activities as needed, including material receiving, storage, and issuance.
- Provide support to inbound & outbound freight execution and monitoring.
- Work with internal teams to identify process improvements, opportunities, and work on improvement projects.
- Support any other ad-hoc projects as assigned.
- Provide support during audits as necessary.
