WHAT YOU’LL DO
The HR Admin Specialist supports efficient HR operations by administering the full colleague and candidate lifecycle, from recruitment and pre-boarding through to payroll inputs and exit. You enable HR systems accuracy, translations, and smooth day-to-day People service delivery across the market.
You are a detail-oriented and dependable HR professional who brings accuracy, discretion, and a collaborative spirit to support multiple HR functions. By acting in line with our Values, having a growth mindset, and acting as a role model, you contribute to H&M’s business success through people engagement. At H&M, WHAT you do is as important as HOW you do it.
You will:
- Manage onboarding, offboarding, and lifecycle documentation for Store Managers and Support Office colleagues, providing standardized templates for execution.
- Create and maintain accurate employee records in HRIS systems (SuccessFactors), conducting regular data hygiene checks and system housekeeping.
- Handle day-to-day HR queries from colleagues and managers within established local labour law frameworks.
- Draft and support ER case documentation and coordinate exit interview logistics.
- Coordinate the localization and translation of HR content using AI tools, collaborating with local teams for accuracy and brand alignment.
- Support HR audits and vendor billing management while continuously driving operational workflow improvements.
WHO YOU’LL WORK WITH
As an HR Admin Specialist, you’ll work closely with People Function colleagues, Support Office colleagues, and Store Managers to ensure smooth processes and reliable service delivery.
This role reports to the Payroll Manager.
WHO YOU ARE
We are looking for people with...
- Diploma or degree in Human Resources, Business Administration, or a related field.
- 1–3 years of experience in HR administration, HR operations, or maintaining employee data records.
- Proficiency in HRIS tools (SuccessFactors or equivalent) and advanced MS Office 365 skills.
- Required proficiency in English.
- Experience supporting payroll or rewards processes is a plus.
And people who are...
- Highly organized with strong administrative skills and strict attention to detail and accuracy.
- Excellent communicators capable of cross-functional collaboration and stakeholder management.
- Discreet with a proven ability to handle highly sensitive and confidential information.
- Digitally savvy and comfortable working with HR systems, automation, and AI tools to improve efficiency and accuracy.
- True ambassadors of our Values, acting with a collaborative, proactive, and improvement-oriented mindset.
