Main Responsibilities:
Facility & Asset Management
- Manage maintenance and upkeep of buildings, offices, operational vehicles, and other facilities to support business activities.
- Ensure cleanliness, security, and workplace comfort according to company standards.
- Oversee the use and maintenance of company assets and conduct periodic audits.
- Ensure facility management aligns with safety and environmental standards.
- Identify and control environmental aspects in administration and facilities areas, including waste management and regulatory compliance.
Procurement & Vendor Management
- Procure goods and services according to operational needs while considering quality, efficiency, and cost effectiveness.
- Establish relationships with vendors and negotiate contracts to obtain the best prices and optimal services.
- Ensure procurement processes comply with company policies and applicable regulations.
- Manage vendor relationships, ensuring timely payments and contract execution.
Compliance & Regulatory Management
- Monitor licensing and regulatory compliance related to company facilities, including building permits, operational vehicles, and workplace regulations.
- Oversee renewal of certifications and licenses related to office operations and supporting facilities.
- Control the implementation of regulations related to the Integrated Management System in Administration & Facilities.
Operational Efficiency & Problem-Solving
- Identify opportunities to improve operational efficiency in facility and general service management.
- Analyze and resolve issues related to office operations, including utilities, transportation, and other necessities.
- Manage the Administration & Facilities budget and prepare financial reports related to facility expenditures.
Corporate Social Responsibility (CSR) & Sustainability
- Develop policies related to corporate social responsibility and environmental sustainability.
- Coordinate with the CSR team to implement programs related to the environment, education, and community empowerment.
- Analyze the company's impact on society and the environment and develop improvement strategies
Health, Safety, and Environmental (HSE) Compliance
- Ensure all general administration activities comply with Safety, Health, and Environmental (SHE) standards.
- Identify hazards and risks within facilities and implement mitigation measures.
- Organize training and awareness sessions related to safety and health for Housekeeping and Security teams.
