Senior Executive Officer (Ref. 260710001-IE)

KNOWLEDGE TRANSFER AND ENTREPRENEURSHIP OFFICE

Senior Executive Officer (Ref. 260710001-IE)

Duties

The appointee will be required to:

(a) provide secretarial services to committees, project/working groups and/or task forces as assigned by the Director of Knowledge Transfer and Entrepreneurship or his/her delegates;

(b) implement a comprehensive system for managing and reporting on the University Accountability Agreement (UAA), University Grants Committee Knowledge Transfer (UGC KT) and institutional KPIs to provide a clear overview of progress and identify any abnormal issues;

(c) liaise and coordinate with offices/departments/units of the University as well as external organisations for preparing reports, budget, presentation materials, etc.;

(d) execute institutional management work for process and operation improvements;

(e) maintain a proper record of all meeting minutes, projects, committee/working group papers, data and other relevant information of the Office;

(f) lead a team in providing administrative support, coordinating laboratory visits for delegations, and managing the day-to-day operations of the Office; and

(g) perform any other duties as assigned by the Director of Knowledge Transfer and Entrepreneurship or his/her delegates.

Working on irregular hours including weekday evenings, Saturdays and Sundays, and travelling outside Hong Kong may be required.

Qualifications

Applicants should:

(a) have a recognised degree in English Studies, Communication or a related discipline;

(b) have at least eight years of solid and relevant post-qualification administrative experience at supervisory level, preferably with experience gained in sizable organisations or tertiary institutions;

(c) have an excellent command of both written and spoken English and Chinese, and preferably with fluency in Putonghua;

(d) have excellent communication, interpersonal and presentation skills as well as computer literacy;

(e) have problem-solving and organisation skills with critical thinking mindset; and

(f) be proactive and professional with the ability to work independently as well as collaboratively in a team.

Shortlisted candidates will be invited to sit for a written test.

Conditions of Service

A highly competitive remuneration package will be offered.Initial appointment will be on a fixed-term gratuity-bearing contract. Re-engagement thereafter is subject to mutual agreement.

Application

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/management). Consideration of applications will commence on 17 July 2026 until the position is filled. The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.

PolyU is an equal opportunity employer, dedicated to fostering an environment that embraces diversity and demonstrates inclusion of people from all backgrounds, cultures, identities and experiences where all members of the University are treated with fairness, dignity and respect. To learn more about the University’s “Statement on Equal Opportunities, Diversity, and Inclusion”, please visit our website at https://www.polyu.edu.hk/hro/equal_opportunities_diversity_and_inclusion/.