Document Control Coordinator

BUILD YOUR CAREER AT FCC CANADA

With 125 years of experience, the FCC Group's Infrastructure Division is present in 25 countries, and its activities cover all areas of engineering and construction. It is a leader in the execution of transport infrastructure, as well as in residential and non-residential construction. FCC Construcción is currently the fourth-largest construction company in Spain in terms of contract volume and ranks among the top 30 in the world, according to the international magazine ENR (Engineering News-Record).

FCC Construcción, through its subsidiary FCC Canada, has been present in Canada for more than 25 years. In 1998, it was awarded the contract for the construction, operation, and maintenance of the Fredericton-Moncton motorway. In 2011, it was awarded the contract to the extension of a section of the Toronto subway expansion, the city's first modern subway infrastructure project. This project was completed in 2019.

In Canada, FCC is proud to be actively involved in multiple projects across Ontario and British Columbia aimed at improving public transportation and infrastructure.

Pape Tunnel and Underground Stations (PTUS)

FCC Canada, in a 50/50 joint venture with Webuild Civil Works Inc., will deliver the Pape Tunnel and Underground Stations section of the Ontario Line. This includes the design, construction, supply, and operation of three kilometres of twin tunnels underneath Pape Avenue between the Gerrard tunnel portal and the Don Valley bridge, two underground stations (Pape and Cosburn), two tunnel portals, three emergency exit buildings, and a rail switch/crossover near Sammon Avenue.

The Pape Station connection will interface with the Toronto Transit Commission Line 2 subway and related works.

Position Summary

Reports to: Document Control Lead

The Document Control Coordinator Shall Be Responsible For

• Coordinate and oversee all aspects of the Document Control process, including the registration, uploading, distribution, andarchiving of technical documents, drawings, and commercial correspondence.
• Monitor and follow up on action items with cross-functional discipline teams to ensure timely completion.
• Ensure the accuracy, consistency, and compliance of documentation with established policies, procedures, and quality standards.
• Maintain strict confidentiality of sensitive information, contractual terms, and project-related data.
• Manage the seamless flow of documentation across internal departments and external stakeholders, ensuring timely access and availability.
• Retrieve and provide documents upon request, supporting various project teams and departments efficiently.
• Develop and manage electronic document workflows to streamline review and approval processes.
• Conduct quality checks on incoming and outgoing documentation, identifying and resolving discrepancies proactively.
• Collaborate closely with other document control teams to align practices and support overall documentation goals.
• Prepare detailed, ad-hoc reports and summaries for ongoing projects as needed by management or project leads.
• Perform additional administrative or project support duties as required to contribute to overall team success.
  
  

Education And Qualifications

• Completion of a post-secondary education—Bachelor’s degree or College Diploma preferred—or an equivalent combination of education, training, and experience in Document Management or a related discipline
• Minimum 3–5 years of document control experience in a construction project or site-based environment
• Proven experience in computerized and/or manual document control management, preferably within the engineering or a related industry
• Strong organizational skills and attention to detail
• Proficiency in document control software and Microsoft Office Suite
• Ability to work independently and collaboratively in a fast-paced environment
  
  

Job Requirements

Advanced proficiency with applicable software applications in related field (MS Office, Adobe Acrobat Professional, Aconex & SharePoint)

• Experience with SharePoint, Aconex and Unifier is considered an asset
• Knowledge of project documentation and engineering terminology
• Strong written, verbal, communication, and interpersonal skills
• Detail-oriented, highly organized, and good at managing time and workload
• Ability to accurately and efficiently input and maintain documentation metadata
• Ability to interpret and follow project process, procedures, workflows, and standards
• Strong follow up skills and efficient ability to coordinate
• Experience working in a project team environment with ability to build strong rapport with team members, clients, third parties, and subcontractors
• Ability to meet deadlines in a fast-paced environment, deal with pressure in a professional manner and effectively deal with and adjust quickly to changing priorities
  
  

Salary Banding: $80,000 - $90,000

WORK ENVIRONMENT

FCC Canada Ltd. is dedicated to creating an inclusive workplace where diversity is valued and respected. As an equal opportunity employer, we are committed to ensuring that all aspects of our recruitment and selection processes are accessible to individuals with disabilities. We offer reasonable accommodations upon request to support applicants throughout their journey with us. This commitment is in accordance with the Accessibility for Ontarians with Disabilities Act (AODA), affirming our ongoing efforts to provide a supportive and equitable environment for all.

This position is located in Toronto, ON.

We appreciate your interest; however, only qualified candidates will be contacted by our Talent Acquisition Team. We do not accept unsolicited agency resumes.